JOB DESCRIPTION

 

 

JOB TITLE:  Resources Technician

 

MAINTENANCE REVIEW DATE:  May 1998

 

ORG/POS #:  3030/2723

 

JOB OBJECTIVE:  To provide assistance in the preparation of budget data, purchase requisitions, biweekly payrolls for private contractors, and the payment of utility and supply bills for the Parks and Recreation Department.

 

ACCOUNTABILITY:  Receives general supervision from the Resources Coordinator.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Monitors the Parks and Recreation Department's budget accounts; verifies purchase requisitions received from Division managers against budget appropriations and notifies supervisor of discrepancies.

 

2.         Ensures availability of funds for payment of bills by making approved transfers; generates Appropriation Transfer Requests (ATRs) for payment of utilities and supplies.

 

3.         Operates the computer to update existing data base for Parks and Recreation programs by entering data for the compilation of various monthly and annual financial reports itemizing total revenues received.

 

4.         Distributes Divisional correspondence; types letters and drafts memos in response to questions relative to the budget, purchase orders, and inquiries from vendors as directed.

 

5.         Provides information to vendors for verifying items received to correct billing errors; forwards corrected invoices to the Finance Department for payment.

 

6.         Maintains files and records of specifications, bid information, and private contracts.

 

7.         Contacts vendors and private contractors by phone, correspondence, or personal visits to verify charges for items delivered and correct payroll problems; serves as contact person for contractors regarding clarification of billing, invoice amounts and expected payment dates.

 

8.         Monitors and renews annual subscriptions and membership dues for conferences and publications for the Parks and Recreation Department.

 

9.         Maintains and supervises the administrative Division petty cash fund; reimburses City employees upon presentation of receipts.

 

10.       Receives payment and issues receipts for property rental leases; maintains records of payments, distributes late fee notices and directs work orders for maintenance and upkeep of rental property.

 

JOB TITLE:  Resources Technician

JOB DESCRIPTION - CONTINUED

 

 

11.       Makes travel arrangement for Department employees; prepares purchase requisitions for travel expenses and ensures travel checks are received; reconciles travel receipts and forwards to the Finance Department.

 

12.       Orders pagers and mobile phones for Parks and Recreation Department; processes monthly statements for payment, keeps ledger of minutes used and checks for accuracy.

 

13.       Researches documents to assist with audits that pertain to forgeries, purchasing maintenance equipment, supplies and accounts receivable.

 

14.       Operates a City pool automobile in the performance of essential job functions.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Verifies the number of hours worked by employees of private contractors; computes biweekly payroll including the completion of all forms to comply with federal regulations and guidelines; forwards requisitions for payment to finance department.

 

2.         Maintains an inventory listing of equipment assigned to the Parks and Recreation Department; insures that equipment listed is properly assigned to each division.

 

3.         Coordinates parking procedures for University of Arkansas football games; recruits volunteers and establishes work schedules, mails applications for recreational vehicle and bus parking, arranges for the printing of tickets and prepares requisition for paying contract employees.

 

4.         Inputs annual budget data into the computer for the Parks and Recreation Department; provides Division managers with printouts of balances to ensure accounts are not exceeded.

 

5.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

JOB SPECIFICATION

RESOURCES TECHNICIAN

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of average difficulty in providing assistance in the preparation of budget data, purchase requisitions, biweekly payrolls for private contractors, and the payment of utility and supply bills for the Parks and Recreation Department.

 

MAINTENANCE REVIEW DATE:  May 1998

 

EXAMPLES OF WORK:  (Illustrative)

 

Monitors the Parks and Recreation Department's budget accounts; verifies purchase requisitions received from Division managers against budget appropriations and notifies supervisor of discrepancies.

 

Ensures availability of funds for payment of bills by making approved transfers; generates Appropriation Transfer Requests (ATRs) for payment of utilities and supplies.

 

Operates the computer to update existing data base for Parks and Recreation programs by entering data for the compilation of various monthly and annual financial reports itemizing total revenues received.

 

Distributes Divisional correspondence; types letters and drafts memos in response to questions relative to the budget, purchase orders, and inquiries from vendors as directed.

 

Provides information to vendors for verifying items received to correct billing errors; forwards corrected invoices to the Finance Department for payment.

 

Maintains files and records of specifications, bid information, and private contracts.

 

Contacts vendors and private contractors by phone, correspondence, or personal visits to verify charges for items delivered and correct payroll problems; serves as contact person for contractors regarding clarification of billing, invoice amounts and expected payment dates.

 

Monitors and renews annual subscriptions and membership dues for conferences and publications for the Parks and Recreation Department.

 

Maintains and supervises the administrative Division petty cash fund; reimburses City employees upon presentation of receipts.

 

Receives payment and issues receipts for property rental leases; maintains records of payments, distributes late fee notices and directs work orders for maintenance and upkeep of rental property.

 

Makes travel arrangement for Department employees; prepares purchase requisitions for travel expenses and ensures travel checks are received; reconciles travel receipts and forwards to the Finance Department.

 

Orders pagers and mobile phones for Parks and Recreation Department; processes monthly statements for payment, keeps ledger of minutes used and checks for accuracy.

JOB TITLE:  Resources Technician

JOB SPECIFICATION - CONTINUED

 

 

Researches documents to assist with audits that pertain to forgeries, purchasing maintenance equipment, supplies and accounts receivable.

 

Operates a City pool automobile in the performance of essential job functions.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Good knowledge of business mathematics.

 

Good knowledge of federal regulations and guidelines governing contractual payroll.

 

Good knowledge of filing and record-keeping systems.

 

Good knowledge of Departmental policies and procedures.

 

Some knowledge of bookkeeping and payroll practices and principles.

 

Some knowledge of word-processing, spreadsheet or related software package.

 

Familiarity the budgeting process.

 

Skill in use of a calculator, typewriter, and computer terminal keyboard.

 

Skill in the operation of an automatic transmission automobile.

 

Ability to compute mathematical calculations rapidly and accurately.

 

Ability to detect billing errors and initiate follow-up for corrections.

 

Ability to establish and maintain detailed record-keeping systems.

 

Ability to compile financial reports.

 

Ability to establish and maintain an effective working relationship with vendors, contractors, and employees of other City departments.

 

Ability to communicate effectively, both orally and in writing.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of at least one (1) year of vocational-technical school coursework in Business Administration, or a related area; at least two (2) years of experience in maintaining or monitoring business records; OR any equivalent combination experience and training which provides the required knowledge, skills, and abilities.

 

ADDITIONAL REQUIREMENT:

 

Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.

JOB TITLE:  Resources Technician

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                                                                                                        YES                                                                            NO

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                                                                                                        YES                                                                            NO