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JOB DESCRIPTION
JOB TITLE: Community Development Programs Monitor
MAINTENANCE
REVIEW DATE: March 1999
ORG/POS #: 1560/1013
JOB
OBJECTIVE: To monitor the financial aspects of
community development programs and projects to ensure compliance with applicable
local, state, and federal regulations; to perform analysis and record-keeping
activities for community development programs and projects.
ACCOUNTABILITY: Receives general supervision from the Community
Development Planner.
ESSENTIAL
JOB FUNCTIONS:
1. Monitors
and reviews the performance and regulatory compliance of community development
programs and projects; prepares comprehensive evaluations for review by
supervisor; recommends changes to meet goals and objectives.
2. Monitors
accounting records of sub-grant recipients to ensure compliance with applicable
local, state, and federal regulations.
3. Establishes
and maintains hard copy and computerized files and records to track the
performance of community development projects and programs.
4. Establishes
and maintains computerized filing and record-keeping systems to ensure
compliance with contracts and to ensure that assisted homeowners comply with
conditions of their purchase or home repair agreements.
5. Provides
assistance to partnering agencies and organizations in reviewing requests for
funds for compliance with funding agreements and applicable regulations.
6. Researches
information and prepares annual performance reports regarding Community
Development Block Grant (CDBG), Home Investment Partnerships programs,
Emergency Shelter Grant program, and other funding sources.
7. Assembles
data from agencies in the community which receive federal, state or City
housing subsidies (e.g., the Housing Authority, Arkansas Human Services
Department, etc.); prepares annual performance reports for submission to U.S.
Department of Housing and Urban Development (HUD) regarding the effectiveness
of the City's Consolidated Plan.
8. Attends
meetings with community development corporations (CDCs), citizen participation
committees, non-profit, and for-profit developers, and others to provide
information and technical assistance in the planning, development, and
administration of community development programs and projects.
9. Performs
reconciliations between the City’s accounting records and HUD’s Integrated
Disbursement and Information System (IDIS).
JOB TITLE: Community Development Programs Monitor
10. Compiles
and analyzes data; prepares narrative and statistical reports.
11. Compiles
budget data for the CDBG and HOME Programs for use in preparation of the annual
budget.
12. Operates
microcomputer with communications, database, spreadsheet, and word processing
software.
SECONDARY DUTIES AND RESPONSIBILITIES:
1. Provides
information to auditors of various City, state, and federal agencies.
2. Answers
questions and provides information to individuals and agency representatives
regarding community development programs and related reports.
3. Performs
other related duties as required.
SUPERVISORY RESPONSIBILITIES:
None.
JOB SPECIFICATION
COMMUNITY DEVELOPMENT PROGRAMS MONITOR
GENERAL
STATEMENT OF DUTIES: Performs work of average
difficulty in monitoring the financial aspects of community development
programs and projects to ensure compliance with applicable local, state, and
federal regulations, and in performing analysis and record-keeping activities
for community development programs and projects.
MAINTENANCE
REVIEW DATE: March 1999
EXAMPLES
OF WORK: (Illustrative)
Monitors and
reviews the performance and regulatory compliance of community development
programs and projects; prepares comprehensive evaluations for review by
supervisor; recommends changes to meet goals and objectives.
Monitors
accounting records of sub-grant recipients to ensure compliance with applicable
local, state, and federal regulations.
Establishes
and maintains hard copy and computerized files and records to track the
performance of community development projects and programs.
Establishes
and maintains computerized filing and record-keeping systems to ensure
compliance with contracts and to ensure that assisted homeowners comply with
conditions of their purchase or home repair agreements.
Provides
assistance to partnering agencies and organizations in reviewing requests for
funds for compliance with funding agreements and applicable regulations.
Researches
information and prepares annual performance reports regarding Community
Development Block Grant (CDBG), Home Investment Partnerships programs,
Emergency Shelter Grant program, and other funding sources.
Assembles
data from agencies in the community which receive federal, state or City
housing subsidies (e.g., the Housing Authority, Arkansas Human Services
Department, etc.); prepares annual performance reports for submission to U.S.
Department of Housing and Urban Development (HUD) regarding the effectiveness
of the City's Consolidated Plan.
Attends
meetings with community development corporations (CDCs), citizen participation
committees, non-profit, and for-profit developers, and others to provide
information and technical assistance in the planning, development, and
administration of community development programs and projects.
Performs
reconciliations between the City’s accounting records and HUD’s Integrated
Disbursement and Information System (IDIS).
Compiles and
analyzes data; prepares narrative and statistical reports.
Compiles
budget data for the CDBG and HOME Programs for use in preparation of the annual
budget.
JOB TITLE: Community Development Programs Monitor
JOB
SPECIFICATION - CONTINUED
Operates
microcomputer with communications, database, spreadsheet, and word processing
software.
REQUIRED
KNOWLEDGE, SKILLS, AND ABILITIES:
Considerable
knowledge
of research methods and techniques.
Considerable
knowledge
of federal program regulations and reporting procedures.
Considerable
knowledge
of program evaluation methods and techniques.
Considerable
knowledge
of hard copy and computer filing and record-keeping systems.
Good knowledge of community development
and housing programs.
Good
knowledge
of U.S. Department of Housing and Urban Development (HUD) programs and
requirements.
Good
knowledge
of accounting theory, principles, and practices.
Good
knowledge
of technical writing methods and techniques.
Good
knowledge
of computer fundamentals and business software, including communications,
database, spreadsheet, and word processing software.
Skill in the operation of a
microcomputer, utilizing communications, database, spreadsheet and word
processing software.
Ability to compile and analyze
narrative and statistical data.
Ability to write and prepare
narrative and statistical reports.
Ability to read and interpret
regulations governing contracts and programs.
Ability to prepare annual
performance reports regarding community development programs.
Ability to establish and maintain
hard copy and computer filing and record-keeping systems.
Ability to monitor the performance
of community development programs and projects.
Ability to prepare comprehensive
evaluations of community development programs.
Ability to communicate effectively,
both orally and in writing.
Ability to perform mathematical
calculations.
JOB TITLE: Community Development Programs Monitor
JOB
SPECIFICATION - CONTINUED
ACCEPTABLE
EXPERIENCE AND TRAINING: Completion of a Bachelor’s
Degree in Business Administration, Public Administration, Computer Science,
or a related area; two (2) years of experience in community development
or housing programs, program evaluation, or a related area; two (2) years of
experience in computerized records maintenance; OR any equivalent combination of experience and training which provides
the required knowledge, skills, and abilities.
JOB TITLE: Community Development Programs Monitor
JOB
SPECIFICATION - CONTINUED
The physical
demands marked below are representative of those that will be required to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
|
Physical Requirements |
Yes |
No |
|
Lifting (lbs.) |
|
ü |
|
Carrying (lbs.) |
|
ü |
|
Stooping, Bending |
ü |
|
|
Kneeling, Squatting |
ü |
|
|
Walking |
|
ü |
|
Standing |
|
ü |
|
Sitting |
ü |
|
|
Climbing, Balancing (e.g.,
climbing and working from ladder) |
|
ü |
|
Use of Hands to Finger,
Handle, or Feel |
ü |
|
|
Physical Coordination
(sequential or simultaneous use of hands, arms, feet, and legs) |
ü |
|
|
Eye-Hand Coordination |
ü |
|
|
Close Vision (clear vision
at 20" or less) |
ü |
|
|
Distance Vision (clear
vision at 20' or more) |
|
ü |
|
Color Vision (ability to
identify and distinguish colors) |
|
ü |
|
Depth Perception (ability
to judge distance spatial relationships) |
|
ü |
|
Hearing |
|
ü |
The environmental conditions
marked below are common to this job:
|
Work Environment |
Yes |
No |
|
Outdoor Weather Conditions |
|
ü |
|
Wet, Humid Conditions
(non-weather) |
|
ü |
|
Work Near Moving
Mechanical Parts |
|
ü |
|
Work in High, Precarious
Places |
|
ü |
|
Fumes or Dust |
|
ü |
|
Toxic or Caustic Chemicals |
|
ü |
|
Extreme Heat (non-weather
over 90º F.) |
|
ü |
|
Low Noise (e.g., business
office) |
ü |
|
|
Moderate Noise (e.g.,
light motorized equipment such as lawn mowers) |
|
ü |
|
Loud Noise (e.g.,
jackhammer, heavy motorized equipment) |
|
ü |