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Online Services | Privacy | Accessibility | Security | |
JOB DESCRIPTION
JOB TITLE: Warrants Clerk
MAINTENANCE REVIEW DATE: May 1993
ORG/POS #:
JOB
OBJECTIVE: To enter warrant information into the
computer terminal; to maintain files and records related to warrants.
ACCOUNTABILITY: Receives general supervision from the Police Sergeant
(Warrants).
ESSENTIAL
JOB FUNCTIONS:
1. Arranges
criminal and traffic warrants received on a daily basis in numerical order.
2. Assigns
an officer code to each warrant based on where the individual who is receiving
the warrant lives.
3. Operates
a computer terminal to modify warrant information, such as addresses, social
security numbers and to make any necessary corrections.
4. Operates
a computer terminal to send messages to other law enforcement agencies
regarding the status of warrants and information pertaining to wanted persons.
5. Enters
information regarding arrest reports and criminal citations served by Warrant
Officers into the computer terminal; utilizes the NCIC/ACIC computer system to
perform drivers' license and criminal history checks.
6. Mails
certified copies of warrants to other law enforcement agencies; files warrants
by officer code numbers.
7. Serves
civilian subpoenas by telephone for traffic and criminal court and for Civil
Service Commission hearings.
8. Maintains
a log of telephone subpoenas, which includes the individual's name and
telephone number, the date and time of contact and relevant subpoena
information.
9. Testifies
in court regarding telephone subpoenas and warrant records as required.
10. Serves
subpoenas and stops on Police Officers in the absence of sworn personnel
responsible for this function.
11. Answers
questions and provides information to citizens regarding warrants, subpoenas
and related procedures.
12. Maintains
records of Probate orders, including the date received and the date served;
ensures copies of Probate orders are sent to the State Hospital.
JOB TITLE:
Warrants Clerk
JOB DESCRIPTION - CONTINUED
13. Serves
as backup to the Report Clerks and the Data Entry Clerks as required.
14. Performs
other related duties as required.
SUPERVISORY RESPONSIBILITIES:
None.
JOB SPECIFICATION
WARRANTS CLERK
GENERAL
STATEMENT OF DUTIES: Performs work of moderate
difficulty in entering warrant information into the computer terminal and
maintaining files and records related to warrants.
MAINTENANCE REVIEW DATE: May 1993
EXAMPLES
OF WORK: (Illustrative)
Arranges
criminal and traffic warrants received on a daily basis in numerical order.
Assigns an
officer code to each warrant based on where the individual who is receiving the
warrant lives.
Operates a
computer terminal to modify warrant information, such as addresses, social
security numbers and to make any necessary corrections.
Operates a
computer terminal to send messages to other law enforcement agencies regarding
the status of warrants and information pertaining to wanted persons.
Enters
information regarding arrest reports and criminal citations served by Warrant
Officers into the computer terminal; utilizes the NCIC/ACIC computer system to
perform drivers' license and criminal history checks.
Mails
certified copies of warrants to other law enforcement agencies; files warrants
by officer code numbers.
Serves
civilian subpoenas by telephone for traffic and criminal court and for Civil
Service Commission hearings.
Maintains a
log of telephone subpoenas, which includes the individual's name and telephone
number, the date and time of contact and relevant subpoena information.
Testifies in
court regarding telephone subpoenas and warrant records as required.
Serves
subpoenas and stops on Police Officers in the absence of sworn personnel
responsible for this function.
Answers
questions and provides information to citizens regarding warrants, subpoenas
and related procedures.
Maintains
records of Probate orders, including the date received and the date served;
ensures copies of Probate orders are sent to the State Hospital.
Serves as
backup to the Report Clerks and the Data Entry Clerks as required.
Performs
other related duties as required.
JOB TITLE: Warrants Clerk
JOB
SPECIFICATION - CONTINUED
REQUIRED
KNOWLEDGE, SKILLS, AND ABILITIES:
Good
knowledge
of filing and record keeping systems.
Good
knowledge
of standard office practices and procedures.
Some knowledge of data entry principles
and practices.
Some
knowledge
of the procedures governing criminal and traffic warrants.
Skill in the operation of a
computer terminal.
Ability to interpret NCIC and ACIC
codes.
Ability to maintain files and
records.
Ability to communicate tactfully
and effectively with members of the public and other employees.
Ability to assign officer codes to
warrants.
Ability to modify warrant
information in the computer terminal.
Ability to serve civilian subpoenas
by telephone.
Ability to testify in court
regarding telephone subpoenas and warrants records.
Ability to answer questions and
provide information to citizens regarding warrants, subpoenas and related
procedures.
ACCEPTABLE
EXPERIENCE AND TRAINING:
Completion of
high school; at least one year of experience in record keeping; at
least six months of experience in data entry; OR any equivalent combination of experience and training which provides
the required knowledge, skills and abilities.
ADDITIONAL
REQUIREMENT:
Must possess
or be able to obtain Arkansas Crime Information Center (ACIC)/National Crime
Information Center (NCIC) certification within six months of employment.
JOB TITLE: Warrants Clerk
JOB
SPECIFICATION - CONTINUED
PHYSICAL
REQUIREMENTS: The physical demands marked below are
representative of those that will be required to successfully perform the
essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
YES NO
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Lifting (lbs.) |
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ü |
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Carrying (lbs.) |
|
ü |
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Stooping, Bending |
ü |
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Kneeling, Squatting |
ü |
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Walking |
ü |
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Standing |
ü |
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Sitting |
ü |
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Climbing, Balancing (e.g.,
climbing and working from ladder) |
|
ü |
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Use of Hands to Finger,
Handle, or Feel |
ü |
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Physical Coordination
(sequential or simultaneous use of hands, arms, feet, and legs) |
ü |
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Eye-Hand Coordination |
ü |
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Close Vision (clear vision
at 20" or less) |
ü |
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Distance Vision (clear
vision at 20' or more) |
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ü |
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Color Vision (ability to
identify and distinguish colors) |
|
ü |
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Depth Perception (ability
to judge distance spatial relationships) |
|
ü |
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Hearing |
ü |
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WORK ENVIRONMENT:
The environmental conditions
marked below are common to this job:
YES NO
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Outdoor Weather Conditions |
|
ü |
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Wet, Humid Conditions
(non-weather) |
|
ü |
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Work Near Moving
Mechanical Parts |
|
ü |
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Work in High, Precarious
Places |
|
ü |
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Fumes or Dust |
|
ü |
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Toxic or Caustic Chemicals |
|
ü |
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Extreme Heat (non-weather
over 90º F.) |
|
ü |
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Low Noise (e.g., business
office) |
ü |
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Moderate Noise (e.g.,
light motorized equipment such as lawn mowers) |
|
ü |
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Loud Noise (e.g.,
jackhammer, heavy motorized equipment) |
|
ü |