JOB DESCRIPTION

 

 

JOB TITLE:  Treasury Operations Administrator

 

MAINTENANCE REVIEW DATE:  September 1998

 

ORG/POS #:  1120/1680

 

JOB OBJECTIVE:  To ensure all accounting and operational functions for the Treasury Management Division are in compliance with established City ordinances, policies, and procedures.

 

ACCOUNTABILITY:  Receives general direction from the Treasury Manager.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Enters revenue amounts from the daily reports into the Finance computer system; monitors cash balances and transfers excess amounts to the City’s combined cash account.

 

2.         Maintains daily records of revenue collected and reconciles the Division bank account each month.

 

3.         Ensures collection procedures and document procedures on the collection system are followed.

 

4.         Assigns and directs the work activities and monitors the performance of assigned staff.

 

5.         Ensures that operational issues regarding financial transactions comply with policies, procedures, and rules.

 

6.         Recommends policies and procedures for the Division; implements on approval.

 

7.         Approves purchase requisitions forms which comply with budget and procedural constraints.

 

8.         Prepares tentative annual budget figures for the Division; completes purchase requisitions for Division supplies, equipment and services.

 

9.         Serves as backup to the Treasury Manager.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Reviews Division daily revenue reports and balances them with cash and checks submitted for deposit; prepares the daily bank deposit and balancing report.

 

2.         Prepares monthly reports which detail revenues collected, accounts which have been written off, credit and debit memoranda issued, accounts opened and closed, and the balance of uncollected accounts.

 

3.         Approves voids, negative receipts, and credit and debit memoranda utilizing a confidential computer password.

JOB TITLE:  Treasury Operations Administrator

JOB DESCRIPTION - CONTINUED

 

 

4.         Contacts companies failing to make proper utility franchise or Act 9 Bond payments to correct deficiencies; notifies supervisor of late or incorrect payments.

 

5.         Reviews all Appropriation Transfer Requests (ATRs) for the Division to ensure funds are available; makes recommendations to supervisor.

 

6.         Reconciles the Police Clearing Account and Cash Bond Account.

 

7.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

Provides general direction to the Collections Supervisor; provides general supervision to Office Assistants II and Revenue Collector - Senior.

JOB SPECIFICATION

TREASURY OPERATIONS ADMINISTRATOR

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of considerable difficulty in ensuring all accounting and operational functions for the Treasury Management Division are in compliance with established City ordinances, policies, and procedures.

 

MAINTENANCE REVIEW DATE:  September 1998

 

EXAMPLES OF WORK:  (Illustrative)

 

Enters revenue amounts from the daily reports into the Finance computer system; monitors cash balances and transfers excess amounts to the City’s combined cash account.

 

Maintains daily records of revenue collected and reconciles the Division bank account each month.

 

Ensures collection procedures and document procedures on the collection system are followed.

 

Assigns and directs the work activities and monitors the performance of assigned staff.

 

Ensures that operational issues regarding financial transactions comply with policies, procedures, and rules.

 

Recommends policies and procedures for the Division; implements on approval.

 

Approves purchase requisitions forms which comply with budget and procedural constraints.

 

Prepares tentative annual budget figures for the Division; completes purchase requisitions for Division supplies, equipment and services.

 

Serves as backup to the Treasury Manager.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Considerable knowledge of accounting theory, principles, and practices.

 

Considerable knowledge of federal and state regulations governing the expenditure of funds.

 

Good knowledge of auditing practices.

 

Good knowledge of budgeting processes.

 

Good knowledge of investment processes.

 

Good knowledge of management reporting practices.

 

Good knowledge of computer fundamentals and business software, including accounting, database, spreadsheet, and word processing software.

JOB TITLE:  Treasury Operations Administrator

JOB SPECIFICATION - CONTINUED

 

 

Skill in the operation of a microcomputer, utilizing accounting, database, spreadsheet, and word processing software.

 

Skill in the operation of a computer terminal.

 

Skill in the operation of a ten-key calculator.

 

Ability to read and interpret regulations governing accounting activities.

 

Ability to perform mathematical calculations.

 

Ability to communicate effectively, both orally and in writing.

 

Ability to maintain complex financial records.

 

Ability to prepare narrative and statistical reports, including financial reports and statements.

 

Ability to assign and direct the work activities and monitor the performance of assigned staff.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of a Bachelor’s Degree in Business or a related area; at least two (2) years of experience in banking operations or investment management; at least one (1) year of supervisory experience; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

JOB TITLE:  Treasury Operations Administrator

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)		ü
Carrying (lbs.)		ü
Stooping, Bending		ü
Kneeling, Squatting		ü
Walking		ü
Standing		ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)		ü
Color Vision (ability to identify and distinguish colors)		ü
Depth Perception (ability to judge distance spatial relationships)		ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü