CITY OF LITTLE ROCK, ARKANSAS

JOB DESCRIPTION

 

JOB TITLE:	Transcriptionist	POSITION NUMBER(S):	1724
DEPARTMENT:	Police	GRADE:	405
DIVISION:	Detectives	FLSA STATUS:	4
SECTION/UNIT:		UNION ELIGIBLE:	Y
REPORTS TO:	Police Captain	EEO CATEGORY:	Administrative Support
		EPAS JOB FAMILY:	9

 

 

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans With Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

 

JOB OBJECTIVE:  Provides typed documents from dictation or hard copy for the Detective Division.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Types documents from case files which include taped statements from suspects, witnesses and victims, and a summary of events from rough draft or takes and transcribes dictation.

 

2.         Operates a microcomputer, utilizing word processing software, to type letters and memoranda.

 

3.         Transcribes dictation from dictating equipment and types into final format, correcting grammatical, punctuation, or spelling errors; erases tapes when transcription is complete.

 

4.         Proofreads final copy of documents, making grammatical, punctuation, spelling and document-format corrections.

 

5.         Contacts the originator of the document to ensure proper information has been given if verification is needed.

 

6.         Maintains daily log of typed material, number of documents, originator, and any additional information required by the supervisor.

 

7.         Informs immediate supervisor of problems with equipment, users, or dictated material; researches and applies word-processing and desktop publishing techniques for more efficient output.

 

8.         Determines the format of work, ensuring compliance with any instructions given by the person dictating the document; maintains confidentiality concerning work.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Performs other related duties as required.

 

2.         Serves as backup to the Captain's Secretary as required.

 

SUPERVISORY RESPONSIBILITIES:  None.

 

PHYSICAL REQUIREMENTS:

 

The physical activities marked below are representative of those that will be required on a regular basis  to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

	YES	NO
work involves lifting, pushing, pulling or carrying 40 pounds or more		ü
work involves the operation of earth-moving equipment or commercial motor vehicles		ü
work involves the operation of non-commercial motor vehicles		ü
work involves the operation of tools such as axes, shovels, sling blades		ü
work involves the operation of motorized equipment such as chain saws, power saws, jackhammers, lawn mowers, tractors		ü
work involves stooping, bending, twisting, or reaching out in unusual positions		ü
work involves climbing or running		ü
works above ground or floor level, such as on stools or ladders		ü
works in a relatively high average degree of temperature over a long period of time		ü
work involves considerable physical exertion of the whole body over a long period of time		ü
work requires near vision (20 inches or less)	ü
work requires distance vision (20 feet or more)		ü
work involves detection of color differences		ü
work involves determination of the correct location of a sound, such as footsteps		ü
work involves hearing and understanding conversation or sounds	ü

 

 

Updated:    04/02

analyst        PW