CITY OF LITTLE ROCK, ARKANSAS

JOB DESCRIPTION

 

 

JOB TITLE:	Subpoena Clerk (Criminal)	POSITION NUMBER(S):	1662
DEPARTMENT:	Criminal Court	GRADE:	707
DIVISION:	1051	FLSA STATUS:	Non-Exempt
SECTION/UNIT:		UNION ELIGIBLE:	No
REPORTS TO:	Court Administrator	EEO CATEGORY:	Administrative Support
		EPAS JOB FAMILY:	1

 

 

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans With Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

 

JOB OBJECTIVE:  To ensure the maintenance, retention, and serving of court subpoenas for Little Rock District Court, Criminal Division.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Serves subpoenas on individuals by telephone, certified mail or in person.

 

2.         Establishes and maintains hard copy and computerized filing and record-keeping systems of subpoena-related information.

 

3.         Operates a computer terminal to input subpoena information, such as addresses and telephone numbers; maintains a log of telephone subpoenas, including the individual’s name, address, telephone number, the date and time of contact and relevant subpoena information.

 

4.         Prepares and mails form letters assigning subpoenas to witnesses for rescheduled court dates.

 

5.         Answers questions and provides information to citizens regarding warrants, subpoenas and other related procedures.

 

6.         Maintains files and records related to persons in rehabilitation facilities who have been subpoenaed to court.

 

7.         Answers questions and responds to inquiries relating to subpoenas; directs callers/visitors to appropriate personnel.

 

8.         Operates the ACIC/NCIC computer terminal to perform criminal history checks; enters information regarding served subpoenas into the computer terminal.

 

9.         Serves as backup to the Court Clerks.

 

10.       Testifies in court as required.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:  None.

 

MINIMUM QUALIFICATIONS:

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Knowledge of filing and record keeping systems.

 

Knowledge of city ordinances and state statutes.

 

Knowledge of standard office practices and procedures.

 

Knowledge of data entry principles and practices.

 

Knowledge of the procedures governing civilian subpoenas.

 

Skill in the operation of a computer terminal.

 

Ability to interpret NCIC and ACIC codes.

 

Ability to maintain files and records.

 

Ability to communicate tactfully and effectively with members of the public and other employees.

 

Ability to maintain hard copy and computerized files and records.

 

Ability to practice proper telephone etiquette.

 

Ability to modify warrant information in the computer terminal.

 

Ability to serve civilian subpoenas by telephone.

 

Ability to serve civilian subpoenas in person.

 

Ability to testify in court.

 

Ability to answer questions and provide information to citizens regarding warrants, subpoenas, and related procedures.

 

These knowledge, skills, and abilities are usually, although not always, acquired through completion of high school; one (1) year of experience in record keeping; one (1) year experience in data entry.  Equivalent combinations of education and experience will be considered.

 

ADDITIONAL REQUIREMENTS: 

 

Must possess or be able to obtain Arkansas Crime Information Center (ACIC)/National Crime Information Center (NCIC) certification within six months of employment.

 

Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.

 

PHYSICAL REQUIREMENTS:

 

The physical activities marked below are representative of those that will be required on a regular basis  to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

	YES	NO
work involves lifting, pushing, pulling or carrying 40 pounds or more		ü
work involves the operation of earth-moving equipment or commercial motor vehicles		ü
work involves the operation of non-commercial motor vehicles	ü
work involves the operation of tools such as axes, shovels, sling blades
work involves the operation of motorized equipment such as chain saws, power saws, jackhammers, lawn mowers, tractors		ü
work involves stooping, bending, twisting, or reaching out in unusual positions		ü
work involves climbing or running		ü
works above ground or floor level, such as on stools or ladders		ü
works in a relatively high average degree of temperature over a long period of time		ü
work involves considerable physical exertion of the whole body over a long period of time		ü
work requires near vision (20 inches or less)		ü
work requires distance vision (20 feet or more)	ü
work involves detection of color differences		ü
work involves determination of the correct location of a sound, such as footsteps		ü
work involves hearing and understanding conversation or sounds	ü

 

 

created:      03/02

analyst        PW