JOB DESCRIPTION

 

 

JOB TITLE:  Subdivision Administrator

 

MAINTENANCE REVIEW DATE:  June 2001

 

ORG/POS #:  1520/1672

 

JOB OBJECTIVE:  To review plans and sites of proposed subdivisions and developments for potential problems and for conformance with City ordinances; to provide technical information regarding subdivisions, planned development regulations, and zoning and subdivision site plan reviews to developers, contractors, engineers, and citizens.

 

ACCOUNTABILITY:  Receives general direction from the Zoning and Subdivision Manager.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Receives and reviews subdivision and planned development applications and all site plan reviews to assure required materials, including drawings and legal documents, have been submitted.

 

2.         Reviews plans for each application to determine conformance with applicable ordinances, codes, and existing development plans.

 

3.         Inspects areas included in each application to identify potential problems related to the existing streets, the physical features of the site, and the proposed development's compatibility with existing developments.

 

4.         Answers questions and provides information to developers, architects, engineers, and owners regarding potential problems noted during review of the proposed development, including compliance with existing regulations and plans, and compatibility of development to characteristics of the site and the existing neighborhood.

 

5.         Researches available materials and surveys other cities to obtain information required for development of staff recommendations.

 

6.         Provides information to other members of the Department for development of a staff recommendation for each proposed development; writes the staff recommendation.

 

7.         Submits all relevant materials including staff recommendations to the Subdivision Committee of the Planning Commission in the form of an agenda item; updates material for inclusion in the City Board of Directors' agenda.

 

8.         Attends meetings of the Planning Commission to present information regarding each proposed development and to present the staff recommendation.

 

9.         Reviews final plans for each planned development or multiple building and zoning site plan to assure that the plans have not been altered from those approved for development.

 

10.       Reviews and approves final plats of developments for compliance with preliminary plats which were approved by the Planning Commission; forwards final plats to the Public Works Engineering Division for review.

 

JOB TITLE:  Subdivision Administrator

JOB DESCRIPTION - CONTINUED

 

 

11.       Forwards plats and plans to City departments, agencies, and utility companies for review; receives and compiles information and requirements for inclusion within the Planning Commission Subdivision Agenda.

 

12.       Acts as a legal agent of the City in the signing of finalized plats, Bills of Assurance, and other documents; ensures the recording of such documents with the County Clerk.

 

13.       Answers questions and provides technical information regarding appropriate ordinances and procedures to developers, architects, engineers, and citizens.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Forwards plats and plans to the Graphics personnel for needed drawings for distribution to the affected City departments, commissions, and outside agencies.

 

2.         Prepares correspondence to developers, contractors, or owners to provide information regarding changes required for compliance with City regulations.

 

3.         Maintains a file of information on each proposed development, including all correspondence, Planning Commission hearing notes, and final decisions.

 

4.         Ensures recording of preliminary plats and planned development, on zoning maps; maintains finalized plats, plans, documents, and correspondence files.

 

5.         Writes legal advertisements for local newspapers and minutes from Planning Commission and Subdivision Committee meetings.

 

6.         Prepares and presents a television preview of Planning Commission hearing items on the City's cable television public access channel.

 

7.         Ensures printing of the Planning Commission Subdivision Agenda and minutes.

 

8.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

Provides general supervision to a Planner I.

 

JOB SPECIFICATION

SUBDIVISION ADMINISTRATOR

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of considerable difficulty in reviewing plans and sites of proposed subdivisions and developments for potential problems and for conformance with City ordinances, and in providing technical information regarding subdivisions, planned development regulations, and zoning and subdivision site plan reviews to developers, contractors, engineers, and citizens.

 

MAINTENANCE REVIEW DATE:  June 2001

 

EXAMPLES OF WORK:  (Illustrative)

 

Receives and reviews subdivision and planned development applications and all site plan reviews to assure required materials, including drawings and legal documents, have been submitted.

 

Reviews plans for each application to determine conformance with applicable ordinances, codes, and existing development plans.

 

Inspects areas included in each application to identify potential problems related to the existing streets, the physical features of the site, and the proposed development's compatibility with existing developments.

 

Answers questions and provides information to developers, architects, engineers, and owners regarding potential problems noted during review of the proposed development, including compliance with existing regulations and plans, and compatibility of development to characteristics of the site and the existing neighborhood.

 

Researches available materials and surveys other cities to obtain information required for development of staff recommendations.

 

Provides information to other members of the Department for development of a staff recommendation for each proposed development; writes the staff recommendation.

 

Submits all relevant materials including staff recommendations to the Subdivision Committee of the Planning Commission in the form of an agenda item; updates material for inclusion in the City Board of Directors' agenda.

 

Attends meetings of the Planning Commission to present information regarding each proposed development and to present the staff recommendation.

 

Reviews final plans for each planned development or multiple building and zoning site plan to assure that the plans have not been altered from those approved for development.

 

Reviews and approves final plats of developments for compliance with preliminary plats which were approved by the Planning Commission; forwards final plats to the Public Works Engineering Division for review.

 

Forwards plats and plans to City departments, agencies, and utility companies for review; receives and compiles information and requirements for inclusion within the Planning Commission Subdivision Agenda.

 

JOB TITLE:  Subdivision Administrator

JOB SPECIFICATION - CONTINUED

 

 

Acts as a legal agent of the City in the signing of finalized plats, Bills of Assurance, and other documents; ensures the recording of such documents with the County Court.

 

Answers questions and provides technical information regarding appropriate ordinances and procedures to developers, architects, engineers, and citizens.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Considerable knowledge of the principles of urban design and planning.

 

Considerable knowledge of planned zoning developments and preliminary plats.

 

Considerable knowledge of City Zoning and Subdivision Ordinances as it pertains to preliminary and final plats and site plan reviews.

 

Some knowledge of the principles and terminology of land surveying and civil engineering.

 

Ability to develop and write detailed recommendations and development proposals.

 

Ability to research and analyze survey or narrative materials related to development.

 

Ability to read and interpret codes and ordinances related to subdivisions, zoning, and development.

 

Ability to read and interpret legal descriptions and architectural plans, and plats.

 

Ability to prepare correspondence specifying design changes required for compliance with ordinances.

 

Ability to identify potential problems related to development projects from plans, plats and when visiting sites before development begins.

 

Ability to maintain detailed records.

 

Ability to plan and direct the work activities of assigned personnel.

 

Ability to communicate effectively, both orally and in writing.

 

ACCEPTABLE EXPERIENCE AND TRAINING: 

 

Completion of a Bachelor's degree in Planning, Civil Engineering, or a related area; at least two (2) years of experience in urban planning, planning administration, or a related area; at least one (1) year of supervisory experience; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

 

ADDITIONAL REQUIREMENT:

 

Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.

 

JOB TITLE:  Subdivision Administrator

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                                                                                                                                                                                      YES                                                                            NO

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                                                                                                                                                                                      YES                                                                            NO