JOB DESCRIPTION

JOB TITLE: Special Programs Coordinator

MAINTENANCE REVIEW DATE: February 1999

ORG/POS #: 2020/1295

JOB OBJECTIVE: To analyze, organize, and coordinate special programs and projects for the Public Works Department; to disseminate information regarding Departmental activities and services.

ACCOUNTABILITY: Receives general supervision from the Special Programs Manager.

ESSENTIAL JOB FUNCTIONS:

1. Coordinates special Departmental projects, such as new Public Works programs development, technology integration and database development.

2. Develops and implements plans to achieve Department goals regarding special Public Works programs and projects, i.e., customer oriented service, total quality management, environmental issues, and public awareness of Department activities.

3. Conducts research and assesses feasibility and opportunities for creating Public Works programs and projects, including new program and new technology development; prepares statistical reports and recommendations.

4. Develops information concerning special Public Works programs and activities by researching and documenting information, preparing draft news releases, bulletins, and other materials.

5. Acts as liaison between the Public Works Department and the City Customer Relations and Information Office; prepares information for release through the City Customer Relations and Information Office.

6. Assigns, directs, prioritizes, and reviews the work activities of the Graphics Support Specialists and Projects and Addressing Specialist.

7. Operates a microcomputer with desktop publishing, graphics, spreadsheet, and word processing software.

8. Operates a City pool automobile in the performance of essential job functions.

SECONDARY DUTIES AND RESPONSIBILITIES:

1. Evaluates current Public Works program service levels and develops plans to increase visibility and effective utilization of resources.

2. Conducts research to identify strengths and weaknesses of various Public Works programs and projects.

JOB TITLE: Special Programs Coordinator

JOB DESCRIPTION CONTINUED

3. Plans and organizes meetings with citizens, City officials, and department staff to discuss Public Works project activities.

4. Maintains hard copy and computer files and records of all special Public Works programs and projects, including cost, participation, and results.

5. Maintains a library of photographs, videotapes, and other promotional materials.

6. Monitors Departmental budget accounts to ensure funds are available for operating expenses; notifies supervisor of any discrepancies.

7. Performs other related duties as required.

SUPERVISORY RESPONSIBILITIES:

Provides general supervision to the Graphics Support Specialists and Projects and Addressing Specialist.

JOB SPECIFICATION

Special Programs Coordinator

GENERAL STATEMENT OF DUTIES: Performs work of considerable difficulty in analyzing, organizing, and coordinating special programs and projects for the Public Works Department, and in disseminating information regarding Departmental activities and services.

MAINTENANCE REVIEW DATE: February 1999

EXAMPLES OF WORK: (Illustrative)

Coordinates special Departmental projects, such as new Public Works programs development, technology integration and database development.

Develops and implements plans to achieve Department goals regarding special Public Works programs and projects, i.e., customer oriented service, total quality management, environmental issues, and public awareness of Department activities.

Conducts research and assesses feasibility and opportunities for creating Public Works programs and projects, including new program and new technology development; prepares statistical reports and recommendations.

Develops information concerning special Public Works programs and activities by researching and documenting information, preparing draft news releases, bulletins, and other materials.

Acts as liaison between the Public Works Department and the City Customer Relations and Information Office; prepares information for release through the City Customer Relations and Information Office.

Assigns, directs, prioritizes, and reviews the work activities of the Graphics Support Specialists and Projects and Addressing Specialist.

Operates a microcomputer with desktop publishing, graphics, spreadsheet, and word processing software.

Operates a City pool automobile in the performance of essential job functions.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Considerable knowledge of public administration principles and techniques, including program development, program analysis techniques, and public awareness strategies.

Considerable knowledge of administrative methods and practices and management principles and practices, including strategic planning and total quality management.

Good knowledge of research methods and techniques.

Good knowledge of English grammar and syntax.

Some knowledge of computer fundamentals and business software, including desktop publishing, graphics, spreadsheet, and word processing software.

JOB TITLE: Special Programs Coordinator

JOB SPECIFICATION CONTINUED

Some knowledge of statistical analysis methods.

Some knowledge of budget processes.

Skill in the operation of a microcomputer, utilizing desktop publishing, graphics, spreadsheet, and word processing software.

Skill in the operation of general office equipment, i.e., calculator, typewriter.

Skill in the operation of an automatic transmission vehicle.

Ability to develop administrative policies and procedures.

Ability to prepare concise written materials, both for communication and documentation, for use in program activities.

Ability to plan and draft brochures, exhibits, and other informational materials.

Ability to develop and implement special programs and projects.

Ability to analyze, interpret, and prepare reports of research findings.

Ability to analyze programs and prepare reports of findings.

Ability to prepare detailed narrative and statistical reports.

Ability to perform mathematical calculations.

Ability to maintain hard copy and computer files and records.

Ability to assign and direct the work activities of assigned personnel.

Ability to communicate effectively, both orally and in writing.

ACCEPTABLE EXPERIENCE AND TRAINING:

Completion of a Bachelor’s Degree in Public Administration, Business Administration, English/Technical Writing, or related area; at least two (2) years of experience in program development and analysis, or related area; at least one (1) year of supervisory experience; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

ADDITIONAL REQUIREMENT:

Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.

JOB TITLE: Special Programs Coordinator

JOB SPECIFICATION CONTINUED

PHYSICAL REQUIREMENTS: The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

YES NO

Lifting (lbs.)		ü
Carrying (lbs.)		ü
Stooping, Bending	ü
Kneeling, Squatting	ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)	ü
Depth Perception (ability to judge distance spatial relationships)	ü
Hearing	ü

WORK ENVIRONMENT:

The environmental conditions marked below are common to this job:

YES NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü