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Online Services | Privacy | Accessibility | Security |  |
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Online Services | Privacy | Accessibility | Security | |
CITY
OF LITTLE ROCK, ARKANSAS
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JOB TITLE: |
Secretary-Executive |
POSITION NUMBER(S): |
2176 |
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DEPARTMENT: |
Fire |
GRADE: |
707 |
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DIVISION: |
Fire Inspection and
Training |
FLSA STATUS: |
5 |
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SECTION/UNIT: |
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UNION ELIGIBLE: |
No |
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REPORTS TO: |
Assistant Fire Chief |
EEO CATEGORY: |
F |
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EPAS JOB FAMILY: |
9 |
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This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans With Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.
JOB
OBJECTIVE: To provide administrative
and secretarial support to Fire Department personnel assigned to the Inspection
and Training Division.
ESSENTIAL
JOB FUNCTIONS:
1. Drafts
and types confidential correspondence, narrative and statistical reports, and
special materials from dictation or rough draft; reviews routine incoming
correspondence and composes responses for the signature of the Assistant Fire
Chief and other Departmental personnel.
2. Collects
monies for requested copies of fire incident reports and the fire safety codes;
deposits monies at the Collector's Office.
3. Operates
a microcomputer, utilizing graphics, spreadsheet, and word processing software
to generate correspondence, memoranda, and reports.
4. Researches monthly incident reports and compiles information to prepare monthly, semiannual, and annual Fire Department activity reports.
5. Monitors
the fire incident computer system to ensure the accuracy of information entered
by Fire Department personnel and personnel in the Communications Center;
ensures the correction of any discrepancies.
6. Conducts
research, compiles information and prepares various graphic, narrative and
statistical reports.
7. Establishes
and maintains a hard copy and computer filing and record-keeping system for
correspondence, reports, and other information.
8. Maintains
hard-copy and computer files and records of promotions, changes of address, and
telephone numbers of Departmental personnel.
9. Conducts
file searches and provides information to citizens and other agencies regarding
hazardous materials related requests.
10. Researches
records and compiles information for presentations by the Fire Chief, and
submission to various agencies.
SECONDARY
DUTIES AND RESPONSIBILITIES:
1. Make
travel arrangements for the Department Director, and other Department personnel
members; prepares purchase requisitions for travel; ensures payments to staff
for reimbursable expenses; reconciles travel receipts and forwards to Finance
Department.
2. Answers
questions and provides information to callers and visitors regarding
inspection, training programs and operations; directs callers to appropriate
personnel.
3. Issues
burn permits, faxes copies of permits to the Communications Center, and
maintains a permit log; issues tent permits after ensuring tents contain
necessary flame retardant materials.
4. Maintains
a hard-copy file of voided commercial and residential burn permits.
5. Maintains
an inventory of office supplies; places orders.
6. Serves
as backup to other departmental clerical personnel in their absences.
7. Notarizes
affidavits and other official papers relating to the hiring of new employees.
8. Compiles
information and prepares an annual departmental revenue report
9. Performs other related duties as
required.
SUPERVISORY
RESPONSIBILITIES: None.
ADDITIONAL
REQUIREMENTS: None.
PHYSICAL
REQUIREMENTS:
The physical activities marked below are representative of those that will be required on a regular basis to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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YES |
NO |
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work involves lifting,
pushing, pulling or carrying 40 pounds or more |
|
ü |
|
work involves the
operation of earth-moving equipment or commercial motor vehicles |
|
ü |
|
work involves the
operation of non-commercial motor vehicles |
|
ü |
|
work involves the
operation of tools such as axes, shovels, sling blades |
|
ü |
|
work involves the
operation of motorized equipment such as chain saws, power saws, jackhammers,
lawn mowers, tractors |
|
ü |
|
work involves stooping,
bending, twisting, or reaching out in unusual positions |
ü |
|
|
work involves climbing or
running |
|
ü |
|
works above ground or
floor level, such as on stools or ladders |
|
ü |
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works in a relatively high
average degree of temperature over a long period of time |
|
ü |
|
work involves considerable
physical exertion of the whole body over a long period of time |
|
ü |
|
work requires near vision
(20 inches or less) |
ü |
|
|
work requires distance
vision (20 feet or more) |
ü |
|
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work involves detection of
color differences |
ü |
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work involves
determination of the correct location of a sound, such as footsteps |
ü |
|
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work involves hearing and
understanding conversation or sounds |
ü |
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updated: October 2002
analyst: ppw