JOB DESCRIPTION

 

 

JOB TITLE:  Secretary (Police - Downtown Patrol)

 

MAINTENANCE REVIEW DATE:  July 1997

 

ORG/POS #:  5500/1874

 

JOB OBJECTIVE:  To provide clerical support for the Police Department Downtown Patrol Division.

 

ACCOUNTABILITY:  Receives general supervision from the Police Captain (Patrol).

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Transcribes letters, memoranda, and other correspondence prepared by the Police Captain (Patrol), and the Chief of Police for patrol oriented matters.

 

2.         Receives information pertaining to resisting arrest cases, pursuits, and accidents; sorts data, creates files, and forwards to the Police Captain (Patrol).

 

3.         Types a daily summary of Patrol Division  activities and distributes to appropriate personnel.

 

4.         Answers the telephone and routes callers to appropriate personnel.

 

5.         Receives and reviews off-duty employment forms for accuracy and forwards them to the Police Captain (Patrol) or Chief of Police for signatures.

 

6.         Receives calls from citizens requesting extra patrols for their businesses or residences; types extra patrol data, secures necessary signatures, and ensures officers provide necessary follow-up documentation on the Extra Patrol Form.

 

7.         Operates a microcomputer, utilizing word processing and spreadsheet software to prepare monthly, quarterly, semiannual, and annual narrative and statistical reports regarding Patrol Division activities and personnel assignments.

 

8.         Prepares schedules for officers assigned to work special events; prepares and types reports detailing personnel costs for special events, (i.e., Riverfest, football games, the fair, etc.).

 

9.         Types correspondence for the quarterly Neighborhood Watch meetings; attends the meetings and arranges for refreshments and informational handouts.

 

10.       Receives and distributes mail for Downtown Patrol personnel; receives complaints against Police Officers and forwards to appropriate personnel for action.

 

11.       Maintains an inventory of office supplies and orders supplies as necessary; secures the Police Captain's signature on invoices and forward to Purchasing for payment.

JOB TITLE:  Secretary (Police - Downtown Patrol)

JOB DESCRIPTION - CONTINUED

 

 

12.       Transcribes Notice of Intent letters given to officers prior to their administrative hearings; transcribes administrative hearing proceedings and types hearing disposition letters.

 

13.       Maintains Patrol Division budget information in microcomputer files; types Fund Transfer Requests for processing by the Police Administration Division.

 

14.       Assigns lockers to Police Officers; maintains spare keys and a roster of all locker assignments.

 

15.       Transcribes tapes from the Communications Center involving vehicle pursuits and other Police incidents; places tapes and transcriptions into the applicable files.

 

16.       Completes an annual review of Patrol Division tagged inventory and forwards to the Finance Department.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

JOB TITLE:  Secretary (Police - Downtown Patrol)

JOB DESCRIPTION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	4
Carrying (lbs.)	9
Stooping, Bending		ü
Kneeling, Squatting	ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)		ü
Color Vision (ability to identify and distinguish colors)	ü
Depth Perception (ability to judge distance spatial relationships)		ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü