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Online Services | Privacy | Accessibility | Security | |
JOB
DESCRIPTION
JOB TITLE:
Secretary (Police - Administration)
MAINTENANCE REVIEW DATE:
September 1998
ORG/POS #:
5000/1631
JOB OBJECTIVE:
To provide clerical support to the Police Department Administration
Division.
ESSENTIAL JOB FUNCTIONS:
1. Answers the telephone and directs
callers to the appropriate personnel; answers questions as appropriate; takes
messages.
2. Types Departmental correspondence,
memoranda and reports; takes and transcribes dictation.
3. Collects, sorts and distributes incoming
mail; prepares outgoing mail.
4. Maintains hard copy and computerized
files and records for the Division.
5. Operates a microcomputer, utilizing
spreadsheet and word processing software to input data, prepare monthly,
quarterly, semi-annual, and other special reports for the Division.
SECONDARY DUTIES AND
RESPONSIBILITIES:
1. Makes copies of correspondence and
other printed material, using copying machine.
2. Assists in the maintenance of
computerized accounting records of insurance accounts receivable, and in
preparing quarterly premium statements and balances monies received.
3. Assists in preparing and processing
life insurance claims for participants.
4. Serves as backup to the Secretary -
Executive in routine clerical tasks, during absences.
5. Performs other related duties as required.
SUPERVISORY
RESPONSIBILITIES:
None.
JOB TITLE:
Secretary (Police - Administration)
PHYSICAL REQUIREMENTS:
The physical demands marked below are representative of those that will
be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
YES NO
|
Lifting (lbs.) |
|
ü |
|
Carrying (lbs.) |
|
ü |
|
Stooping, Bending |
ü |
|
|
Kneeling, Squatting |
ü |
|
|
Walking |
ü |
|
|
Standing |
ü |
|
|
Sitting |
ü |
|
|
Climbing, Balancing (e.g., climbing and
working from ladder) |
|
ü |
|
Use of Hands to Finger, Handle, or Feel |
ü |
|
|
Physical Coordination (sequential or
simultaneous use of hands, arms, feet, and legs) |
ü |
|
|
Eye-Hand Coordination |
ü |
|
|
Close Vision (clear vision at 20"
or less) |
ü |
|
|
Distance Vision (clear vision at 20' or
more) |
|
ü |
|
Color Vision (ability to identify and
distinguish colors) |
|
ü |
|
Depth Perception (ability to judge
distance spatial relationships) |
|
ü |
|
Hearing |
ü |
|
WORK ENVIRONMENT:
The environmental conditions marked below
are common to this job:
YES NO
|
Outdoor Weather Conditions |
|
ü |
|
Wet, Humid Conditions (non-weather) |
|
ü |
|
Work Near Moving Mechanical Parts |
|
ü |
|
Work in High, Precarious Places |
|
ü |
|
Fumes or Dust |
|
ü |
|
Toxic or Caustic Chemicals |
|
ü |
|
Extreme Heat (non-weather over 90º F.) |
|
ü |
|
Low Noise (e.g., business office) |
ü |
|
|
Moderate Noise (e.g., light motorized
equipment such as lawn mowers) |
|
ü |
|
Loud Noise (e.g., jackhammer, heavy
motorized equipment) |
|
ü |