9-405                 JOB DESCRIPTION             9-9-93

 

 

JOB TITLE:  Secretary (CDBG Home Rehabilitation)

 

JOB OBJECTIVE:  To serve as receptionist and provide clerical support for the CDBG Program.

 

ACCOUNTABILITY:  Receives general supervision from the Administrative Assistant I (CDBG).

 

ESSENTIAL JOB FUNCTIONS:

 

1.   Operates a microcomputer, utilizing word processing software, to type letters, memoranda, and other department correspondence; types legal documents, such as mortgages, deeds, liens and loan paperwork as directed by the supervisor.

 

2.   Attends Comprehensive Housing Affordability Strategy (CHAS) and citizen participation meetings and takes meeting minutes; assists in the preparation and mailing of letters, memoranda and related materials.

 

3.   Provides information and assistance to individuals completing home improvement loan and grant packages, and contractors applying to participate in the City's housing programs.

 

4.   Answers the telephone, obtains information from callers to determine housing program qualifications, based on income, need and program requirements; directs callers to the appropriate personnel.

 

5.   Prepares and updates housing inspection and rehabilitation status reports, program funding reports and loan amortization schedules; utilizing computer spreadsheet software.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.   Maintains files and records relating to CDBG housing programs.

 

2.   Sorts and distributes incoming mail and prepares outgoing mail.

 

3.   Conducts files searches to obtain information for the annual CDBG reports.

 

4.   Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.