JOB DESCRIPTION

 

 

JOB TITLE:  Scheduler-Controller

 

MAINTENANCE REVIEW DATE:  October 1999

 

ORG/POS #:  2240/2622 and 2140

 

JOB OBJECTIVE:  To schedule street and traffic maintenance projects; to plan the appropriate amount of material, personnel and equipment needed to complete each project.

 

ACCOUNTABILITY:  Receives general supervision from the Scheduling Coordinator.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Reviews service requests from citizens, private contractors, City personnel, and other agencies; determines if City is responsible for request and refers to outside agency if the City is not responsible; notifies the requester of the status of the work request.

 

2.         Provides information and answers inquiries from citizens and City personnel regarding street, ditch or drainage projects and service requests; receives complaint calls and handles as appropriate.

 

3.         Determines material, equipment, and personnel, including engineering field support, needed for each project by visiting work sites.

 

4.         Assigns an activity number to each project and creates work orders; forwards to appropriate Foreman I; provides technical information to Foreman I regarding specific project requirements.

 

5.         Contacts Arkansas One Call and coordinates with utility companies to identify special characteristics of work sites, such as overhead or buried utility lines; researches available records to locate right-of-way easements or to determine whether specific projects or requests are located in areas for which the City is responsible; secures right-of-entry from property owners where necessary.

 

6.         Receives daily input sheets from Foreman I; reviews for accuracy and compliance with scheduling requirements and performance standards; notifies Foreman I of unusual or questionable reports such as excessive use of materials or poor productivity.

 

7.         Performs zone inspections and inspections of major arterials to note maintenance deficiencies; completes report form and issues work orders; schedules work orders and forwards to Foreman I.

 

8.         Maintains computer and hard copy files and records of work order status information and related materials; establishes and maintains computerized work order, service request, and resource files; prints service requests, work orders, input sheets, and special reports; utilizes a microcomputer with database and spreadsheet software.

JOB TITLE:  Scheduler-Controller

JOB DESCRIPTION - CONTINUED

 

 

9.         Maintains program inventories lists for activities such as joint/crack seal, chip seal and major overlay; inspects streets for minor maintenance prior to major program start date; maintains traffic pavement and signage inventories for annual maintenance; makes modifications to program lists and provides City crews with maps and routed order lists.

 

10.       Conducts research regarding improved work methods and equipment; conducts research of activities; compares costs of services performed by City versus private contractors; prepares narrative reports of findings; submits to supervisor for review.

 

11.       Conducts cost studies of Department activities such as street repair, drainage maintenance and installation; modifies work activities based on annual goals and objectives; establishes and modifies work performance standards and procedures for Department operation areas; reviews and discusses approved revisions with affected supervisory personnel for efficient operations; proposes changes in work methods and safety procedures; identifies changes that will impact budget.

 

12.       Schedules projects based on established priority, danger to life or property, utility/contractor coordination, work backlog, weather considerations, and availability of materials, personnel, and equipment.

 

13.       Reviews work performance and quality of work at work sites to ensure compliance with established work methods and standards including material, personnel and equipment usage.

 

14.       Ensures procedural compliance and quality control of all projects; evaluates work activities for improvement in work methods and productivity.

 

15.       Prepares cost estimates, bid documents, and bid comparisons for review by supervisor; monitors work of contractors to ensure compliance; inspects completed work and recommends payment or informs supervisor of deficiencies.

 

16.       Operates an assigned City automobile in the performance of essential job functions.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Collects data and enters information regarding street and traffic projects into a microcomputer for use in compiling tentative budget figures.

 

2.         Compiles and submits reports of cost, repair, and damage to City property to Administration for private citizen billing.

 

3.         Serves as backup to Office Assistants II by entering information regarding material, personnel and equipment used into a microcomputer.

 

4.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

JOB SPECIFICATION

SCHEDULER - CONTROLLER

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of average difficulty in scheduling street and traffic maintenance projects and in planning the appropriate amount of material, personnel, and equipment needed to complete each project.

 

MAINTENANCE REVIEW DATE:  October 1999

 

EXAMPLES OF WORK:  (Illustrative)

 

Reviews service requests from citizens, private contractors, City personnel, and other agencies; determines if City is responsible for request and refers to outside agency if the City is not responsible; notifies the requester of the status of the work request.

 

Provides information and answers inquiries from citizens and City personnel regarding street, ditch or drainage projects and service requests; receives complaint calls and handles as appropriate.

 

Determines material, equipment, and personnel, including engineering field support, needed for each project by visiting work sites.

 

Assigns an activity number to each project and creates work orders; forwards to appropriate Foreman I; provides technical information to Foreman I regarding specific project requirements.

 

Contacts Arkansas One Call and coordinates with utility companies to identify special characteristics of work sites, such as overhead or buried utility lines; researches available records to locate right-of-way easements or to determine whether specific projects or requests are located in areas for which the City is responsible; secures right-of-entry from property owners where necessary.

 

Receives daily input sheets from Foreman I; reviews for accuracy and compliance with scheduling requirements and performance standards; notifies Foreman I of unusual or questionable reports such as excessive use of materials or poor productivity.

 

Performs zone inspections and inspections of major arterials to note maintenance deficiencies; completes report form and issues work orders; schedules work orders and forwards to Foreman I.

 

Maintains computer and hard copy files and records of work order status information and related materials; establishes and maintains computerized work order, service request, and resource files; prints service requests, work orders, input sheets, and special reports; utilizes a microcomputer with database and spreadsheet software.

 

Maintains program inventories lists for activities such as joint/crack seal, chip seal and major overlay; inspects streets for minor maintenance prior to major program start date; maintains traffic pavement and signage inventories for annual maintenance; makes modifications to program lists and provides City crews with maps and routed order lists.

 

Conducts research regarding improved work methods and equipment; conducts research of activities; compares costs of services performed by City versus private contractors; prepares narrative reports of findings; submits to supervisor for review.

 

JOB TITLE:  Scheduler-Controller

JOB SPECIFICATION - CONTINUED

 

 

Conducts cost studies of Department activities such as street repair, drainage maintenance and installation; modifies work activities based on annual goals and objectives; establishes and modifies work performance standards and procedures for Department operation areas; reviews and discusses approved revisions with affected supervisory personnel for efficient operations; proposes changes in work methods and safety procedures; identifies changes that will impact budget.

 

Schedules projects based on established priority, danger to life or property, utility/contractor coordination, work backlog, weather considerations, and availability of materials, personnel, and equipment.

 

Reviews work performance and quality of work at work sites to ensure compliance with established work methods and standards including material, personnel and equipment usage.

 

Ensures procedural compliance and quality control of all projects; evaluates work activities for improvement in work methods and productivity.

 

Prepares cost estimates, bid documents, and bid comparisons for review by supervisor; monitors work of contractors to ensure compliance; inspects completed work and recommends payment or informs supervisor of deficiencies.

 

Operates an assigned City automobile in the performance of essential job functions.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

 

Considerable knowledge of street, drainage, and traffic construction and maintenance materials, equipment, and procedures.

 

Considerable knowledge of safety procedures utilized in street and traffic repair construction and maintenance.

 

Considerable knowledge of street and traffic systems maintenance requirements.

 

Some knowledge of computer fundamentals and business software, including database, spreadsheet, and word processing software.

 

Familiarity with City ordinances regarding street right-of-way and easements.

 

Familiarity with research methods and techniques.

 

Familiarity with hard copy and computer filing and record-keeping systems.

 

Skill in the operation of a microcomputer utilizing database, spreadsheet, and word processing software.

 

Skill in the operation of an automatic transmission vehicle.

 

Ability to maintain hard copy and computer files and records.

 

JOB TITLE:  Scheduler-Controller

JOB SPECIFICATION - CONTINUED

 

 

Ability to estimate material, equipment and personnel required to complete projects and to note special problems at work sites.

 

Ability to conduct research.

 

Ability to analyze and interpret research findings.

 

Ability to prepare narrative and financial reports.

 

Ability to note deviations from planned resource usage and normal productivity when reviewing daily reports from Foremen I and work crews.

 

Ability to perform mathematical calculations.

 

Ability to research available records and maps to locate right-of-way easements.

 

Ability to communicate effectively, both orally and in writing.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of at least one (1) year of college or vocational-technical school general coursework; at least four (4) years of experience in street or traffic system maintenance; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

 

ADDITIONAL REQUIREMENT:

 

Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.

JOB TITLE:  Scheduler-Controller

JOB SPECIFICATION - CONTINUED

 

 

The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Physical Requirements	Yes	No
Lifting (lbs.)		ü
Carrying (lbs.)		ü
Stooping, Bending	ü
Kneeling, Squatting	ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)	ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)		ü
Depth Perception (ability to judge distance spatial relationships)	ü
Hearing	ü

 

 

The environmental conditions marked below are common to this job:

 

Work Environment	Yes	No
Outdoor Weather Conditions	ü
Wet, Humid Conditions (non-weather)	ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust	ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)	ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü