JOB DESCRIPTION

 

 

JOB TITLE:  Real Estate Officer

 

MAINTENANCE REVIEW DATE:  April 1998

 

ORG/POS #:  2020/1100

 

JOB OBJECTIVE:  To perform all phases of real estate management for property owned, purchased or leased by the City.

 

ACCOUNTABILITY:  Receives general direction from the Asset Management Administrator.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Researches the records of abstract companies and other public records to determine ownership of property.

 

2.         Negotiates real estate transactions involving acquisitions and disposal of property; prepares deeds, contracts, lease agreements, and other closing papers for real estate transactions.

 

3.         Appraises property to determine correct valuation based on size, configuration, zoning improvements, and physical characteristics; prepares written reports of all appraisals.

 

4.         Conducts interviews with persons familiar with property; inspects property for construction, condition, and functional design.

 

5.         Researches ownerships, mortgages, and other property records required for right-of-way.

 

6.         Prepares legal description of property acquired and sold by the City.

 

7.         Resolves issues involving tax exempt status of City real property by researching information and exchanging information with the City Attorney and Director of Finance.

 

8.         Maintains asset inventory, database, and associated files and records for City real property.

 

9.         Operates a City pool automobile in the performance of essential job functions.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Updates appraisals of properties periodically to account for improvements and inflation.

 

2.         Prepares and submits written reports regarding established property value resulting from appraisals, and changes that could influence the future value of property.

 

JOB TITLE:  Real Estate Officer

JOB DESCRIPTION - CONTINUED

 

 

3.         Responds to questions and requests for information on property value and City ownership of public property by City departments, real estate agencies, and the public.

 

4.         Prepares letters regarding City property, right-of-way acquisitions, and easements directed to citizens, mortgage companies, and other individuals or companies involved.

 

5.         Directs utility company personnel seeking easements on City property to the proper City department.

 

6.         Maintains files of information and communications regarding acquisition, sale, and appraisal of City property.

 

7.         Reviews appraisals performed by outside fee appraisers for the City to ascertain accuracy and makes written recommendations concerning these appraisals to the appropriate department.

 

8.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

JOB SPECIFICATION

REAL ESTATE OFFICER

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of considerable difficulty in performing all phases of real estate management for property owned, purchased, or leased by the City.

 

MAINTENANCE REVIEW DATE:  April 1998

 

EXAMPLES OF WORK:  (Illustrative)

 

Researches the records of abstract companies and other public records to determine ownership of property.

 

Negotiates real estate transactions involving acquisitions and disposal of property; prepares deeds, contracts, lease agreements, and other closing papers for real estate transactions.

 

Appraises property to determine correct valuation based on size, configuration, zoning improvements, and physical characteristics; prepares written reports of all appraisals.

 

Conducts interviews with persons familiar with property; inspects property for construction, condition, and functional design.

 

Researches ownerships, mortgages, and other property records required for right-of-way.

 

Prepares legal description of property acquired and sold by the City.

 

Resolves issues involving tax exempt status of City real property by researching information and exchanging information with the City Attorney and Director of Finance.

 

Maintains asset inventory, database, and associated files and records for City real property.

 

Operates a City pool automobile in the performance of essential job functions.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Considerable knowledge of the principles of real estate management.

 

Considerable knowledge of federal, state, and local real estate laws and ordinances.

 

Good knowledge of the techniques of real estate appraisal.

 

Good knowledge of computer fundamentals and business software, including database software.

 

Skill in the operation of a microcomputer utilizing database software.

 

Skill in the operation of an automatic transmission automobile.

 

Ability to maintain moderately complex files and records.

 

JOB TITLE:  Real Estate Officer

JOB SPECIFICATION - CONTINUED

 

 

Ability to prepare detailed written reports regarding information obtained during appraisals and abstract record searches.

 

Ability to prepare legal property descriptions.

 

Ability to locate a specific tract of property from legal description and City maps.

 

Ability to perform detailed research regarding abstract company records, tax records, and other records.

 

Ability to communicate effectively, both orally and in writing.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of a Bachelor’s degree in Business Administration, or a related area; at least two (2) years of experience in real estate management or a related field; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

 

ADDITIONAL REQUIREMENTS:

 

Must possess an Arkansas Real Estate Sales License before employment and maintain licensure for the duration of employment in this position.

 

Must possess 500 hours of real estate appraisal experience before employment.

 

Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.

 

JOB TITLE:  Real Estate Officer

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	5
Carrying (lbs.)	5
Stooping, Bending	ü
Kneeling, Squatting	ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)	ü
Depth Perception (ability to judge distance spatial relationships)	ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions	ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust	ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)	ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü