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JOB DESCRIPTION
JOB TITLE: Public Works Operations Coordinator
MAINTENANCE
REVIEW DATE: January 2000
ORG/POS #: 2200/2188
JOB
OBJECTIVE: To coordinate the activities of Public Works
Operations sections and to assist in division planning by performing
administrative and technical duties.
ACCOUNTABILITY: Receives general direction from the Public Works
Operations Manager.
ESSENTIAL
JOB FUNCTIONS:
1. Provides
general and technical support to the Street, Traffic, and Scheduling personnel
as directed by the Public Works Operations Manager.
2. Researches,
recommends, and develops new programs or additions to existing programs to
provide improved service delivery systems.
3. Compiles
budget data submitted by sections, including equipment, material, and personnel
costs; prepares division budget and submits to supervisor for review and
approval.
4. Monitors
budget accounts to ensure expenditures do not exceed budgeted amounts;
initiates fund transfers to different accounts as necessary.
5. Prepares
reports, estimates, and correspondence related to project status, maintenance
programs, and budget.
6. Serves
as Division liaison to the Fleet Services Department relating to equipment
management, replacement and service needs.
7. Provides
information, investigates complaints, and answers questions from members of the
public, state, and federal agencies regarding Public Works Operations projects;
prepares and presents information to various groups as required.
8. Ensures
the Public Works Operations facility is in compliance with the Hazardous Waste
Management regulations; compiles reports for submittal to the Arkansas
Department of Environmental Quality.
9. Ensures
the Public Works Operations facility is in compliance with the Federal and
State Stormwater Runoff and Spill Prevention regulations.
10. Conducts
research and develops the annual Division work plan.
11. Reviews
plans for street and drainage maintenance projects to ensure that amounts
budgeted for materials and personnel are sufficient; recommends any revisions
to the supervisor.
JOB TITLE: Public Works Operations
Coordinator
JOB
DESCRIPTION
- CONTINUED
12. Provides
information and recommends changes in design plans to the Engineering staff and
other City departments for solving maintenance project problems.
13. Reviews
federally funded project plans to assess impact of improvements on City street
and drainage system maintenance methods and future needs.
14. Supervises
the development of division safety and training programs and related files and
records.
15. Serves
as Division contact for all aspects of random drug screening; notifies and
compiles correspondence; schedules appointments of designated employees to be
screened.
16. Prepares
bid specifications for materials and equipment; reviews bids for conformance
with specifications and City requirements; recommends awards based on
compliance.
17. Prepares
purchase or bid specifications and contract documents for all supplemental
contracts required by the Operations Division.
18. Issues
work order requests to the Scheduling Section for street drainage, maintenance,
and repairs; inspects work for performance as specified.
19. Prepares
special reports documenting total man-hours and equipment used for specific
projects.
20. Monitors
progress of special projects; notifies supervisor of deviations from schedule
and/or budget; recommends possible corrective actions.
21. Serves as backup to the Public Works
Operations Manager.
22. Operates a City pool automobile in the
performance of essential job functions.
SECONDARY DUTIES AND RESPONSIBILITIES:
1. Performs
other related duties as required.
SUPERVISORY
RESPONSIBILITIES:
Provides general
supervision to the Administrative Assistant I and the Public Works
Safety Technician.
JOB SPECIFICATION
PUBLIC WORKS OPERATIONS COORDINATOR
GENERAL
STATEMENT OF DUTIES: Performs work of considerable
difficulty in coordinating Public Works Operations division activities and
assisting in division planning.
MAINTENANCE
REVIEW DATE: January 2000
EXAMPLES OF
WORK: (Illustrative)
Provides
general and technical support to the Street, Traffic, and Scheduling personnel
as directed by the Public Works Operations Manager.
Researches,
recommends, and develops new programs or additions to existing programs to provide
improved service delivery systems.
Compiles
budget data submitted by sections, including equipment, material, and personnel
costs; prepares division budget and submits to supervisor for review and
approval.
Monitors
budget accounts to ensure expenditures do not exceed budgeted amounts;
initiates fund transfers to different accounts as necessary.
Prepares
reports, estimates, and correspondence related to project status, maintenance
programs, and budget.
Serves as
Division liaison to the Fleet Services Department relating to equipment
management, replacement and service needs.
Provides
information, investigates complaints, and answers questions from members of the
public, state, and federal agencies regarding Public Works Operations projects;
prepares and presents information to various groups as required.
Ensures the
Public Works Operations facility is in compliance with the Hazardous Waste
Management regulations; compiles reports for submittal to the Arkansas
Department of Environmental Quality.
Ensures the
Public Works Operations facility is in compliance with the Federal and State
Stormwater Runoff and Spill Prevention regulations.
Conducts
research and develops the annual Division work plan.
Reviews plans
for street and drainage maintenance projects to ensure that amounts budgeted
for materials and personnel are sufficient; recommends any revisions to the
supervisor.
Provides
information and recommends changes in design plans to the Engineering staff and
other City departments for solving maintenance project problems.
Reviews
federally funded project plans to assess impact of improvements on City street
and drainage system maintenance methods and future needs.
JOB TITLE: Public Works Operations
Coordinator
JOB
SPECIFICATION – CONTINUED
Supervises
the development of division safety and training programs and related files and
records.
Serves as
Division contact for all aspects of random drug screening; notifies and
compiles correspondence; schedules appointments of designated employees to be
screened.
Prepares bid
specifications for materials and equipment; reviews bids for conformance with
specifications and City requirements; recommends awards based on compliance.
Prepares
purchase or bid specifications and contract documents for all supplemental
contracts required by the Operations Division.
Issues work
order requests to the Scheduling Section for street drainage, maintenance, and
repairs; inspects work for performance as specified.
Prepares
special reports documenting total man-hours and equipment used for specific
projects.
Monitors
progress of special projects; notifies supervisor of deviations from schedule
and/or budget; recommends possible corrective actions.
Serves as
backup to the Public Works Operations Manager.
Operates a City
pool automobile in the performance of essential job functions.
REQUIRED
KNOWLEDGE, SKILLS, AND ABILITIES:
Considerable
knowledge
of street and drainage system construction and maintenance practices.
Considerable
knowledge
of equipment and materials used in street and drainage system construction and
maintenance.
Considerable
knowledge
of equipment and materials used in street marking and traffic signs
installation and maintenance.
Considerable
knowledge
of microcomputer applications including spreadsheet and database software.
Considerable
knowledge
of budgeting processes.
Considerable
knowledge
of Civil Engineering principles and practices.
Skill in the operation of a
microcomputer, utilizing spreadsheet and database software.
Skill in the operation of an
automatic transmission automobile.
Ability to direct the work
activities of assigned employees.
Ability to plan and direct the work
activities of assigned staff.
JOB TITLE: Public Works Operations
Coordinator
JOB
SPECIFICATION – CONTINUED
Ability to communicate effectively
both orally and in writing.
Ability to read and interpret
relevant laws, ordinances, and policies.
Ability to read and interpret maps,
engineering drawings, and reports.
Ability to prepare technical
reports.
ACCEPTABLE
EXPERIENCE AND TRAINING:
Completion of
two (2) years of college course work in Civil Engineering, Engineering
Technology, or a related area; at least four (4) years of technical or
administrative experience in Public Works construction, and maintenance projects;
at least one (1) year of supervisory experience; at least one (1)
year of experience in working with microcomputers, utilizing spreadsheet
and database software; OR any equivalent
combination of experience and training which provides the required knowledge,
skills, and abilities.
ADDITIONAL
REQUIREMENT:
Must possess
a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before
employment and maintain licensure for the duration of employment in this
position.
JOB TITLE: Public Works Operations
Coordinator
JOB
SPECIFICATION – CONTINUED
PHYSICAL
REQUIREMENTS: The physical demands marked below are
representative of those that will be required to successfully perform the
essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
YES NO
|
Lifting (lbs.) |
50 |
|
|
Carrying (lbs.) |
50 |
|
|
Stooping, Bending |
ü |
|
|
Kneeling, Squatting |
ü |
|
|
Walking |
ü |
|
|
Standing |
ü |
|
|
Sitting |
ü |
|
|
Climbing, Balancing (e.g.,
climbing and working from ladder) |
|
ü |
|
Use of Hands to Finger,
Handle, or Feel |
ü |
|
|
Physical Coordination
(sequential or simultaneous use of hands, arms, feet, and legs) |
ü |
|
|
Eye-Hand Coordination |
ü |
|
|
Close Vision (clear vision
at 20" or less) |
ü |
|
|
Distance Vision (clear vision
at 20' or more) |
ü |
|
|
Color Vision (ability to
identify and distinguish colors) |
ü |
|
|
Depth Perception (ability
to judge distance spatial relationships) |
ü |
|
|
Hearing |
|
|
WORK ENVIRONMENT:
The environmental conditions
marked below are common to this job:
YES NO
|
Outdoor Weather Conditions |
ü |
|
|
Wet, Humid Conditions
(non-weather) |
|
ü |
|
Work Near Moving
Mechanical Parts |
ü |
|
|
Work in High, Precarious
Places |
|
ü |
|
Fumes or Dust |
ü |
|
|
Toxic or Caustic Chemicals |
ü |
|
|
Extreme Heat (non-weather
over 90º F.) |
ü |
|
|
Low Noise (e.g., business
office) |
ü |
|
|
Moderate Noise (e.g.,
light motorized equipment such as lawn mowers) |
ü |
|
|
Loud Noise (e.g.,
jackhammer, heavy motorized equipment) |
ü |
|