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JOB DESCRIPTION
JOB TITLE: Probation Assistant
MAINTENANCE
REVIEW DATE:
December 1999
ORG/POS #: 1053/2652
JOB
OBJECTIVE: To assist with the daily operation of the
probation program and to provide general support services for the Community
Services Section of the Traffic Court.
ACCOUNTABILITY: Receives general supervision from the Probation Officer -
Senior.
ESSENTIAL
JOB FUNCTIONS:
1. Provides
assistance in the pre-sentence investigation interview by collecting data,
taking photographs, checking records and completing necessary forms.
2. Reviews
court records for violations by defendants and determines eligibility for the
Unsupervised Probation Program; processes and distributes forms, tickets, and
appropriate fees.
3. Operates
a microcomputer for verifying records of prior offenses from local, county, and
state agencies to assist the judge in determining case disposition during night
court; disseminates information to defendant, attorneys and other authorized
persons.
4. Sends
requests for release of information to obtain education, employment and medical
or psychological records as directed by the Community Service Programs
Supervisor.
5. Provides
assistance to Probation Officers in the processing of time pay agreements.
6. Maintains
files and records and updates unsupervised probation and defensive driving
requirements..
7. Types
and files probation pre-sentence reports, investigations, contracts,
affidavits, and other related material and correspondence.
8. Provides
assistance in the preparation of monthly probation reports.
9. Serves
as backup to the Court Clerks by answering the telephone, hearing complaints
from the public, taking pleas from attorneys, and returning drivers' licenses.
SECONDARY DUTIES AND RESPONSIBILITIES:
1. Performs
other related duties as required.
SUPERVISORY RESPONSIBILITIES: None.
JOB SPECIFICATION
PROBATION ASSISTANT
GENERAL
STATEMENT OF DUTIES: Performs work of moderate
difficulty in providing assistance in the daily of operation of the
Probation Program by preparing materials, maintaining various files and
providing information to callers and visitors.
MAINTENANCE
REVIEW DATE: December 1999
EXAMPLES
OF WORK: (Illustrative)
Provides
assistance in the pre-sentence investigation interview by collecting data,
taking photographs, checking records and completing necessary forms.
Reviews court
records for violations by defendants and determines eligibility for the
Unsupervised Probation Program; processes and distributes forms, tickets, and
appropriate fees.
Operates a
microcomputer for verifying records of prior offenses from local, county, and
state agencies to assist the judge in determining case disposition during night
court; disseminates information to defendant, attorneys and other authorized
persons.
Sends
requests for release of information to obtain education, employment and medical
or psychological records as directed by the Community Service Programs
Supervisor.
Provides
assistance to Probation Officers in the processing of time pay agreements.
Maintains
files and records and updates unsupervised probation and defensive driving
requirements..
Types and
files probation pre-sentence reports, investigations, contracts, affidavits,
and other related material and correspondence.
Provides
assistance in the preparation of monthly probation reports.
Serves as
backup to the Court Clerks by answering the telephone, hearing complaints from
the public, taking pleas from attorneys, and returning drivers' licenses.
REQUIRED
KNOWLEDGE, SKILLS, AND ABILITIES:
Considerable
knowledge
of proper filing and record keeping systems.
Good
knowledge
of appropriate legal guidelines governing probation.
Good
knowledge
of courtroom procedures and practices.
Skill in the operation of a
typewriter.
Skill in the operation of a
computer terminal.
Skill in the operation of a
microcomputer, utilizing word processing software.
Ability to maintain detailed files
and records.
JOB TITLE: Probation Assistant
JOB
SPECIFICATION - CONTINUED
Ability to communicate effectively,
both orally and in writing.
Ability to handle large volumes of
detailed work.
ACCEPTABLE
EXPERIENCE AND TRAINING:
Completion of
high school; at least two (2) years of general clerical experience; at
least one (1) year of experience in microcomputer use; OR any equivalent combination of experience and training which provides
the required knowledge, skills, and abilities.
JOB TITLE: Probation Assistant
JOB
SPECIFICATION - CONTINUED
PHYSICAL
REQUIREMENTS: The physical demands marked below are representative
of those that will be required to successfully perform the essential functions
of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential
functions.
YES NO
|
Lifting (lbs.) |
5 |
|
|
Carrying (lbs.) |
5 |
|
|
Stooping, Bending |
ü |
|
|
Kneeling, Squatting |
ü |
|
|
Walking |
ü |
|
|
Standing |
ü |
|
|
Sitting |
ü |
|
|
Climbing, Balancing (e.g.,
climbing and working from ladder) |
|
ü |
|
Use of Hands to Finger,
Handle, or Feel |
ü |
|
|
Physical Coordination
(sequential or simultaneous use of hands, arms, feet, and legs) |
ü |
|
|
Eye-Hand Coordination |
ü |
|
|
Close Vision (clear vision
at 20" or less) |
ü |
|
|
Distance Vision (clear
vision at 20' or more) |
ü |
|
|
Color Vision (ability to
identify and distinguish colors) |
|
ü |
|
Depth Perception (ability
to judge distance spatial relationships) |
|
ü |
|
Hearing |
ü |
|
WORK ENVIRONMENT:
The environmental conditions
marked below are common to this job:
YES NO
|
Outdoor Weather Conditions |
|
ü |
|
Wet, Humid Conditions
(non-weather) |
|
ü |
|
Work Near Moving
Mechanical Parts |
|
ü |
|
Work in High, Precarious
Places |
|
ü |
|
Fumes or Dust |
|
ü |
|
Toxic or Caustic Chemicals |
|
ü |
|
Extreme Heat (non-weather
over 90º F.) |
|
ü |
|
Low Noise (e.g., business
office) |
ü |
|
|
Moderate Noise (e.g.,
light motorized equipment such as lawn mowers) |
|
ü |
|
Loud Noise (e.g., jackhammer,
heavy motorized equipment) |
|
ü |