JOB DESCRIPTION

 

 

JOB TITLE:  Planning Technician

 

MAINTENANCE REVIEW DATE:  June 2001

 

ORG/POS #:  1520/1630

 

JOB OBJECTIVE:  To prepare materials required for consideration of rezoning and subdivision applications.

 

ACCOUNTABILITY:  Receives general supervision from the Zoning and Subdivision Manager.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Reviews rezoning and subdivision applications to ensure all information required for processing the application is complete, including names of owners, developers and engineers, legal descriptions and other identifying information; notifies applicants of information needed to complete application.

 

2.         Photocopies and distributes agenda sheets and plats to utility companies, affected City departments and other affected agencies for comments regarding each application to be reviewed.

 

3.         Notifies applicants and other affected individuals and agencies of schedules of Planning Commission and Board of Adjustment meetings by mailing copies of agenda packets; contacts Planning Commission and Board of Adjustment members on the day of the scheduled meeting to remind them of meetings.

 

4.         Prepares standard correspondence to notify applicants of Board of Adjustment and Planning Commission decisions.

 

5.         Researches files of Planning Commission and Board of Adjustment decisions to locate specific information requested by members of the public or Departmental personnel.

 

6.         Prepares monthly and annual reports listing numbers and types of applications, Board of Adjustment and Planning Commission decisions and special activities such as annexations and street closings.

 

7.         Answers questions and provides information to callers and visitors; directs callers to appropriate personnel.

 

8.         Maintains various hard copy files, including Planning Commission and Board of Adjustment meeting minutes and decisions.

 

9.         Operates a microcomputer with word processing software.

 

JOB TITLE:  Planning Technician

JOB DESCRIPTION – CONTINUED

 

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Prepares legal advertisements to notify the public of Planning Commission and Board of Adjustment meetings including scheduled agenda items and descriptions of areas being considered.

 

2.         Maintains a roster of Planning Commission and Board of Adjustment members.

 

3.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

JOB SPECIFICATION

PLANNING TECHNICIAN

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of average difficulty in preparing materials required for consideration of rezoning and subdivision applications.

 

MAINTENANCE REVIEW DATE:  June 2001

 

EXAMPLES OF WORK:  (Illustrative)

 

Reviews rezoning and subdivision applications to ensure all information required for processing the application is complete, including names of owners, developers and engineers, legal descriptions and other identifying information; notifies applicants of information needed to complete application.

 

Photocopies and distributes agenda sheets and plats to utility companies, affected City departments and other affected agencies for comments regarding each application to be reviewed.

 

Notifies applicants and other affected individuals and agencies of schedules of Planning Commission and Board of Adjustment meetings by mailing copies of agenda packets; contacts Planning Commission and Board of Adjustment members on the day of the scheduled meeting to remind them of meetings.

 

Prepares standard correspondence to notify applicants of Board of Adjustment and Planning Commission decisions.

 

Researches files of Planning Commission and Board of Adjustment decisions to locate specific information requested by members of the public or Departmental personnel.

 

Prepares monthly and annual reports listing numbers and types of applications, Board of Adjustment and Planning Commission decisions and special activities such as annexations and street closings.

 

Answers questions and provides information to callers and visitors; directs callers to appropriate personnel.

 

Maintains various hard copy files, including Planning Commission and Board of Adjustment meeting minutes and decisions.

 

Operates a microcomputer with word processing software.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Good knowledge of standard office practices and procedures.

 

Good knowledge of hard copy filing and record-keeping systems.

 

Some knowledge of correct English grammar, spelling, and punctuation.

 

Some knowledge of basic mathematical principles.

JOB TITLE:  Planning Technician

JOB SPECIFICATION - CONTINUED

 

 

Some knowledge of computer fundamentals and business software, including word processing software.

 

Skill in the operation of a typewriter.

 

Skill in the operation of a desk calculator.

 

Skill in the operation of a microcomputer, utilizing word processing software.

 

Ability to maintain hard copy filing and record-keeping systems.

 

Ability to provide information to individuals concerning Departmental operations and procedures.

 

Ability to answer the telephone and direct callers to appropriate personnel.

 

Ability to type correspondence and reports.

 

Ability to compile data and prepare reports.

 

Ability to communicate effectively, both orally and in writing.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of high school; at least two (2) years of general clerical experience; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

 

JOB TITLE:  Planning Technician

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                                                                                                        YES                                                                            NO

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                                                                                                        YES                                                                            NO