JOB DESCRIPTION

 

 

JOB TITLE:  Permit and Records Supervisor

 

MAINTENANCE REVIEW DATE:  May 2001

 

ORG/POS #:  1530/1597

 

JOB OBJECTIVE:  To compute and collect fees for permits required by City Ordinance and to issue permits for projects complying with applicable codes.

 

ACCOUNTABILITY:  Receives general supervision from the Permits and Inspection Administrator.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Reviews construction plan documentation for residential buildings to ensure that materials required by inspectors are included and in compliance with applicable codes.

 

2.         Reviews residential construction, remodeling, and repair plans to ensure conformance with codes and ordinances; issues appropriate permits for conforming plans; informs applicants submitting nonconforming plans of the code requirements.

 

3.         Completes permit applications by obtaining required information from the builder, contractor, or owner; operates a computer terminal to assign numbers to approved applications.

 

4.         Verifies the persons applying for permits have proper certification or license and have paid any required privilege license bonds and fees.

 

5.         Maintains daily computer logs listing numbers and types of permits issued, fees collected, and the dollar value of work to be done.

 

6.         Provides technical information regarding permit procedures and relevant codes to persons calling or visiting the Permit Office.

 

7.         Refers applicants for construction or demolition permits for structures within any of several special zoning or historical districts to the appropriate person or commission for approval before issuing permits.

 

8.         Maintains a file of information from inspectors regarding structures found in violation of codes; attaches copy of repair permit to the inspector's information card; forwards cards and permit copies to the Permit and Records Assistant for filing.

 

9.         Prepares monthly reports from daily logs for use by department administrators and appropriate federal agencies.

 

10.       Computes fees and issues permits for miscellaneous activities including house moving, demolition, fencing, and blasting.

JOB TITLE:  Permit and Records Supervisor

JOB DESCRIPTION - CONTINUED

 

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Computes the cost of construction and repair permits by computing square footage or estimating cost of material and labor for repair projects.

 

2.         Computes special fees and issues plumbing permits for structures outside the City limits which will be connected to the City water system.

 

3.         Maintains alphabetical file of each type of permit issued by mailing address.

 

4.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

Provides general supervision to the Permit and Records Assistant and immediate supervision to an Office Assistant II.

JOB SPECIFICATION

PERMIT AND RECORDS SUPERVISOR

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of average difficulty in computing fees and issuing permits for building construction or repair and miscellaneous projects as required by City Codes and Ordinances.

 

MAINTENANCE REVIEW DATE:  May 2001

 

EXAMPLES OF WORK:  (Illustrative)

 

Reviews construction plan documentation for residential buildings to ensure that all materials needed by inspectors to determine conformance with codes have been included.

 

Reviews residential construction, remodeling, and repair plans to ensure conformance with codes and ordinances; issues appropriate permits for conforming plans; informs applicants submitting nonconforming plans of the code requirements.

 

Computes cost of construction, repair, and miscellaneous permits.

 

Verifies that persons applying for permits have the proper certification or license and have paid any required privilege license fees.

 

Maintains daily computer logs listing numbers and types of permits issued, fees collected, and the dollar value of work to be done.

 

Prepares monthly reports from daily logs.

 

Maintains an alphabetical file of each type of permit issued by mailing address.

 

Performs other related duties as required.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Some knowledge of City Building Codes and Ordinances, and the permits required.

 

Some knowledge of standard procedures and materials used in the building trade.

 

Skill in the operation of a computer terminal or personal computer.

 

Ability to communicate effectively with contractors, builders, inspectors, and citizens.

 

Ability to read and interpret residential construction drawings for code compliance.

 

Ability to read blueprints and graphs.

 

Ability to perform complex mathematical calculations quickly and accurately.

 

Ability to assign and direct the work of assigned employees.

 

Ability to maintain detailed records.

JOB TITLE:  Permit and Records Supervisor

JOB SPECIFICATION - CONTINUED

 

 

Ability to prepare computational reports from daily records.

 

Ability to perform considerable amounts of detailed work.

 

Ability to read and interpret all applicable departmental rules and regulations.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of High School; at least two (2) years of experience in the Building Trades, Building Code Inspections, or a related area; at least one (1) year of supervisory experience; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

JOB TITLE:  Permit and Records Supervisor

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	15
Carrying (lbs.)	15
Stooping, Bending	ü
Kneeling, Squatting	ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)	ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)	ü
Depth Perception (ability to judge distance spatial relationships)	ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü