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JOB DESCRIPTION
JOB TITLE: Permit and Records Assistant
MAINTENANCE
REVIEW DATE:
ORG/POS #: 1530/2841
JOB
OBJECTIVE: To issue and file permits and to prepare and
microfilm documents related to the Building Codes Division.
ACCOUNTABILITY: Receives general supervision from the Permit and Records
Supervisor.
ESSENTIAL
JOB FUNCTIONS:
1. Maintains
files containing all documentation related to jobs completed; answers questions
and researches files for copies of microfilm documents as required.
2. Maintains
and supervises the plans and records checkout system; responds to and performs
research pertaining to public requests for records; testifies in court
regarding the accuracy of records as required.
3. Operates
and maintains a microfilm camera, reader-printer, and microfiche jacket
stuffer.
4. Creates
and maintains a filing system for commercial construction plans.
SECONDARY DUTIES AND RESPONSIBILITIES:
1. Reviews
one and two family dwelling plans for code compliance, issue permits when in
conformance; examines applications for commercial permits.
2. Makes
recommendations for revisions to procedure guidelines as necessary; creates,
revises, or updates standard forms as required.
3. Indexes,
files, and maintains a microfiche file.
4. Performs
other duties as required.
SUPERVISORY RESPONSIBILITIES:
None.
JOB SPECIFICATION
PERMIT AND RECORDS ASSISTANT
GENERAL
STATEMENT OF DUTIES: Performs clerical work of routine
difficulty in issuing and filing permits, maintaining records, compiling
data, preparing reports and answering requests for information from members of
the public.
MAINTENANCE
REVIEW DATE: May 1993
EXAMPLES
OF WORK: (Illustrative)
Maintains
files containing all documentation related to jobs completed; answers questions
and researches files for copies of microfilm documents as required.
Maintains and
supervises the plans and records checkout system; responds to and performs
research pertaining to public requests for records; testifies in court
regarding the accuracy of records as required.
Operates and
maintains a microfilm camera, reader-printer, and microfiche jacket stuffer.
Creates and
maintains a filing system for commercial construction plans.
Reviews one
and two family dwelling plans for code compliance, issue permits when in
conformance; examines applications for commercial permits.
Makes
recommendations for revisions to procedure guidelines as necessary; creates,
revises, or updates standard forms as required.
Indexes,
files, and maintains a microfiche file.
Performs other
duties as required.
REQUIRED
KNOWLEDGE, SKILLS, AND ABILITIES:
Considerable
knowledge
of standard office practices and procedures.
Considerable
knowledge
of proper filing and record keeping systems.
Good
knowledge
of the policies and procedures governing permits and related records.
Good
knowledge
of computer operation and terminology.
Good
knowledge
of basic business mathematics.
Familiarity
with
bookkeeping practices and procedures.
Skill in the operation of a
microfilm camera and printer-reader.
Skill in the operation of a
typewriter.
Skill in the operation of a
computer terminal.
JOB TITLE: Permit and Records Assistant
JOB
SPECIFICATION - CONTINUED
Skill in the operation of a desk
calculator.
Ability to communicate effectively,
both orally and in writing.
Ability to read and interpret
residential construction drawings for code compliance.
Ability to establish and maintain
complex alphabetical, numerical, subjective, and sectional filing systems.
Ability to comprehend and interpret
applicable departmental rules and regulations.
Ability to perform moderately
complex mathematical computations quickly and accurately.
Ability to compose routine letters
and correspondence.
Ability to prepare computational
reports.
Ability to read and interpret
blueprints and graphs.
ACCEPTABLE
EXPERIENCE AND TRAINING:
Completion of
high school; at least four (4) years of general clerical experience; OR any equivalent combination of experience
and training which provides the required knowledge, skills, and abilities.
JOB TITLE: Permit and Records Assistant
JOB
SPECIFICATION - CONTINUED
The physical
demands marked below are representative of those that will be required to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
|
Physical Requirements |
Yes |
No |
|
Lifting (lbs.) |
50 |
|
|
Carrying (lbs.) |
50 |
|
|
Stooping, Bending |
ü |
|
|
Kneeling, Squatting |
ü |
|
|
Walking |
ü |
|
|
Standing |
ü |
|
|
Sitting |
ü |
|
|
Climbing, Balancing (e.g.,
climbing and working from ladder) |
ü |
|
|
Use of Hands to Finger,
Handle, or Feel |
ü |
|
|
Physical Coordination
(sequential or simultaneous use of hands, arms, feet, and legs) |
ü |
|
|
Eye-Hand Coordination |
ü |
|
|
Close Vision (clear vision
at 20" or less) |
ü |
|
|
Distance Vision (clear
vision at 20' or more) |
ü |
|
|
Color Vision (ability to
identify and distinguish colors) |
ü |
|
|
Depth Perception (ability
to judge distance spatial relationships) |
ü |
|
|
Hearing |
ü |
|
The environmental conditions
marked below are common to this job:
|
Work Environment |
Yes |
No |
|
Outdoor Weather Conditions |
|
ü |
|
Wet, Humid Conditions
(non-weather) |
|
ü |
|
Work Near Moving
Mechanical Parts |
ü |
|
|
Work in High, Precarious
Places |
ü |
|
|
Fumes or Dust |
|
ü |
|
Toxic or Caustic Chemicals |
|
ü |
|
Extreme Heat (non-weather
over 90º F.) |
|
ü |
|
Low Noise (e.g., business
office) |
ü |
|
|
Moderate Noise (e.g.,
light motorized equipment such as lawn mowers) |
|
ü |
|
Loud Noise (e.g.,
jackhammer, heavy motorized equipment) |
|
ü |