CITY OF LITTLE ROCK, ARKANSAS
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JOB TITLE: |
Pension Technician |
POSITION NUMBER(S): |
2833 |
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DEPARTMENT: |
Finance |
GRADE: |
409 |
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FLSA STATUS: |
Non-Exempt |
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UNION ELIGIBLE: |
Yes |
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REPORTS TO: |
Director of Finance |
EEO CATEGORY: |
Administrative Support |
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EPAS JOB FAMILY: |
3 |
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This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans With Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.
JOB OBJECTIVE: To receive, deposit, and expend funds for the City of Little Rock's Police, Fire and Municipal Judges' Retirement Systems, and to maintain appropriate manual and computerized files and accounting records.
ESSENTIAL JOB FUNCTIONS:
1. Establishes hard copy and computerized accounting files and records for each retirement system; reconciles the statements with accounting records; provides information for auditors conducting annual audit; prepares report for entry into City general ledger system.
2. Receives revenue for Police, Fire and Judges' retirement systems; determines accounts into which to enter deposits; prepares deposits and enters on check register.
3. Maintains records of contributions for members of the Police and Fire Departments; maintains Deferred Retirement Option Plan (DROP) records for the Fire and Police retirement system.
4. Makes appropriate deductions and prepares and prints computerized checks for each retiree or designated beneficiary of the Police, Fire and Judges' retirement systems; mails checks.
5. Responds to telephone and written inquiries from members, attorneys, actuarials, investigators, bankers, custodians, and others regarding the retirement system and DROP programs; advises supervisor and City Attorney’s Office of matters requiring special attention.
6. Maintains a computer database of investment records for Judges' retirement fund.
7. Compiles reports such as federal and state annual withholding tax, annual 1099Rs, W-3 transmittal forms and Pension Review Board report.
8. Notifies trustees of the Fire and Police Departments and Judges of Board meetings; provides any required information for trustees; prepares financial data.
9. Generates, mails and accounts for retiree and widow’s affidavits which verify recipients are eligible for benefits.
10. Maintains records of contributions for members of the Police and Fire Department.
11. Maintains Account Clearinghouse (ACH) banking program and works with trust company for initiating direct deposit benefit payments.
12. Provides information to outside attorneys regarding Qualified Domestic Relations Orders (QDROs) and pension statutes.
13. Prepares financial data for presentation at scheduled meetings of the Board of Trustees.
14. Reviews plan documents, investment statements, and laws and regulations to respond to inquiries from plan members, Board members, and other parties.
15. Reviews new laws and legislation relating to retirement systems; determines changes affecting retirement system; implements changes.
16. Reviews policies and procedures and makes recommendations for revision; implements upon approval.
17. Operates a microcomputer, utilizing spreadsheet and word processing software to compile, analyze, research and prepare financial reports.
SECONDARY DUTIES AND RESPONSIBILITIES:
1. Performs other related duties as required.
SUPERVISORY RESPONSIBILITIES: None.
MINIMUM QUALIFICATIONS:
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of bookkeeping principles and practices.
Knowledge of basic accounting terminology and principles.
Knowledge of computer fundamentals and business software, including spreadsheet and word processing software.
Skill in the operation of a microcomputer, utilizing spreadsheet and word processing software.
Skill in the operation of a ten-key calculator.
Ability to maintain hard copy and computerized files.
Ability to prepare routine and special reports.
Ability to reconcile custodian statements.
Ability to perform mathematical calculations.
Ability to perform detailed work.
Ability to communicate effectively, both orally and in writing.
These knowledge, skills, and abilities are usually, although not always, acquired through completion of two (2) years of college or vocational technical school coursework in Accounting, Bookkeeping, or a related area, two (2) years of experience in bookkeeping, and one (1) year of experience in microcomputer use, utilizing spreadsheet and word processing software. Equivalent combinations of education and experience will be considered.
PHYSICAL REQUIREMENTS:
The physical activities marked below are representative of those that will be required on a regular basis to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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YES |
NO |
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work involves lifting, pushing, pulling or carrying 40 pounds or more |
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ü |
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work involves the operation of earth-moving equipment or commercial motor vehicles |
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ü |
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work involves the operation of non-commercial motor vehicles |
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ü |
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work involves the operation of tools such as axes, shovels, sling blades |
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ü |
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work involves the operation of motorized equipment such as chain saws, power saws, jackhammers, lawn mowers, tractors |
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ü |
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work involves stooping, bending, twisting, or reaching out in unusual positions |
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ü |
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work involves climbing or running |
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ü |
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works above ground or floor level, such as on stools or ladders |
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ü |
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works in a relatively high average degree of temperature over a long period of time |
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ü |
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work involves considerable physical exertion of the whole body over a long period of time |
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ü |
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work requires near vision (20 inches or less) |
ü |
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work requires distance vision (20 feet or more) |
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ü |
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work involves detection of color differences |
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ü |
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work involves determination of the correct location of a sound, such as footsteps |
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ü |
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work involves hearing and understanding conversation or sounds |
ü |
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updated: June 2004
analyst: rlc