JOB DESCRIPTION

 

 

JOB TITLE:     Office Assistant III (Fleet Services – Impound Services)

 

MAINTENANCE REVIEW DATE:  July 1998

 

ORG/POS #:  1420/1458

 

JOB OBJECTIVE:  To provide clerical support to the Impound Services Section of Fleet  Services.

 

ACCOUNTABILITY:  Receives general supervision from the Impound Services Manager.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Types correspondence, reports and special materials for the Impound Services Section.

 

2.         Answers the telephone and routes callers to appropriate staff.

 

3.         Receives complaint calls and handles as appropriate; researches information and responds to customer complaints.

 

4.         Operates a computer terminal and microcomputer utilizing database, desktop publishing, spreadsheet, and word processing software.

 

5.         Maintains hard copy and computer filing and record-keeping systems.

 

6.         Reconciles daily receipts by printing mainframe report and checking against cash on hand until totals balance; prepares and makes bank deposits.

 

7.         Verifies daily transactions; prepares and inputs credit memos as approved by supervisor.

 

8.         Contacts Department of Finance and Administration to exchange registered owner information.

 

9.         Compiles narrative and statistical data for daily, weekly, and monthly operational reports.

 

10.       Prepares time sheets for Impound Services Section.

 

11.       Assists the Impound Supervisor in compiling budget data; conducts budgetary research; enters budget data into a microcomputer.

 

12.       Serves as backup to the Impound Supervisor by representing the Section at meetings and by assigning and directing the activities of Impound Services employees.

 

13.       Operates a City pool automobile in the performance of essential job functions.

 

JOB TITLE:     Office Assistant III (Fleet Services – Impound Services)

JOB DESCRIPTION – CONTINUED

 

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Maintains office supplies inventory; places orders.

 

2.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:  None.

 

JOB TITLE:  Office Assistant III (Fleet Services – Impound Services)

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	10
Carrying (lbs.)	10
Stooping, Bending	ü
Kneeling, Squatting	ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)	ü
Depth Perception (ability to judge distance spatial relationships)	ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü