JOB DESCRIPTION

 

 

JOB TITLE:  Office Assistant II (Neighborhoods and Planning - Neighborhood Programs)

 

MAINTENANCE REVIEW DATE:  May 1993

 

ORG/POS #: 

 

JOB OBJECTIVE:  To serve as the receptionist for the Neighborhood Programs Division.  Provides backup to the Signs and Zoning Enforcement Division.

 

ACCOUNTABILITY:  Receives general supervision from the Neighborhood Programs Manager.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Utilizes word processing software to type correspondence and special materials, such as proposed ordinances, from rough draft.

 

2.         Enters data and maintains a computer file containing information, such as legal descriptions and names and addresses of property owners; compiles data for monthly reports.

 

3.         Serves as receptionist for the Neighborhood Programs Division, by directing callers and visitors seeking information to the appropriate employee.

 

4.         Receives complaint calls regarding code violations from the public; maintains a complaint log by recording information about the call and assigning a case number to the complaint; forwards the complaint to the inspector assigned to the affected area of the City.

 

5.         Types requests for owner documentation (abstracts); maintains a computerized abstract file; makes changes or modifications to this file as needed.

 

6.         Types condemnation ordinances, affidavits, and certifications, for presentation to the City Board of Directors, as directed.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Compiles and enters weekly and monthly activity reports into the computer.

 

2.         Prepares a weekly and monthly report, listing the total numbers and types of inspections from inspectors' daily reports, and forwards copies of the report to the appropriate City agencies.

 

3.         Distributes incoming mail to the appropriate Neighborhood Programs employee.

 

4.         Provides backup to the Signs and Zoning Enforcement Division by typing correspondence, distributing mail, and performing other related duties as directed.

 

5.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:  None.