JOB DESCRIPTION

 

 

JOB TITLE:     Office Assistant II (Community Programs - Workforce Development)

 

MAINTENANCE REVIEW DATE:  October 1998

 

ORG/POS #:  1049/1471

 

JOB OBJECTIVE:  To provide clerical support to the Community Programs Department Workforce Development Division.

 

ACCOUNTABILITY:  Receives general supervision from the Workforce Development Program Administrator.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Answers the telephone, provides information, takes messages and directs callers to appropriate personnel; refers callers to community service resources as appropriate.

 

2.         Operates a microcomputer with database, spreadsheet, and word processing software to input data and to type brochures, correspondence, forms, and reports.

 

3.         Types and prepares monthly, quarterly, semi-annual, and annual narrative and statistical reports, including Program performance reports, Program utilization reports, and grant status reports.

 

4.         Assists in the compilation of budget and financial data.

 

5.         Maintains hard copy and computer filing and record-keeping systems relating to the Workforce Development Program.

 

6.         Secures meeting rooms and makes other arrangements for meetings.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Reviews incoming correspondence and materials; drafts responses.

 

2.         Collects, sorts, and distributes incoming and outgoing mail.

 

3.         Distributes keys to appropriate parties; maintains list of key recipients.

 

4.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

 

JOB TITLE:  Office Assistant II (Community Programs – Workforce Development)

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)		ü
Carrying (lbs.)		ü
Stooping, Bending	ü
Kneeling, Squatting	ü
Walking		ü
Standing		ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)		ü
Color Vision (ability to identify and distinguish colors)		ü
Depth Perception (ability to judge distance spatial relationships)		ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü