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Online Services | Privacy | Accessibility | Security | |
JOB DESCRIPTION
JOB TITLE: Management Information Specialist
MAINTENANCE
REVIEW DATE: September 1996
ORG/POS #: 121/2324
JOB
OBJECTIVE: To ensure that information required by JTPA
regulations is properly collected and maintained and that required reports are
prepared and distributed in accordance with federal, state, and local
regulations.
ACCOUNTABILITY: Receives general supervision from the Intake and
Assessment Supervisor.
ESSENTIAL
JOB FUNCTIONS:
1. Reviews
all MIS forms submitted for applicants' participation in JTPA programs for
completeness and accuracy.
2. Prepares
reports to be maintained regarding the participation of JTPA applicants and
each trainee enrolled in JTPA programs.
3. Maintains
and implements a record keeping system, including information cards, forms, and
other data for compiling required reports.
4. Provides
information to subgrant recipients regarding JTPA regulations and procedures
for maintaining required records and completing reports.
5. Distributes
materials regarding changes in federal, state, and local reporting requirements
to subgrant recipients.
6. Operates
all JTPA software programs and assists State in transferring information
pertaining to active and inactive participants.
7. Inputs
information from MIS forms into computer terminal daily; provides computer
program training to staff and program operators.
SECONDARY DUTIES AND RESPONSIBILITIES:
1. Operates
a computer to retrieve data and prepare monthly, quarterly, and special
reports, and to list demographic information on applicants and participants for
compliance with JTPA reporting regulations.
2. Performs
30-day reviews on verifications of participants’ participation and/or
enrollment in JTPA programs.
3. Performs
other related duties as required.
SUPERVISORY RESPONSIBILITIES:
None.
JOB SPECIFICATION
MANAGEMENT INFORMATION SPECIALIST
GENERAL
STATEMENT OF DUTIES: Performs work of average
difficulty in maintaining and verifying the accuracy of information on JTPA
applicants and participants and preparing various reports required by JTPA
regulations.
MAINTENANCE
REVIEW DATE: September 1996
EXAMPLES
OF WORK: (Illustrative)
Reviews all
MIS forms submitted for applicants' participation in JTPA programs for
completeness and accuracy.
Prepares reports
to be maintained regarding the participation of JTPA applicants and each
trainee enrolled in JTPA programs.
Maintains and
implements a record keeping system, including information cards, forms, and
other data for compiling required reports.
Provides
information to subgrant recipients regarding JTPA regulations and procedures
for maintaining required records and completing reports.
Distributes
materials regarding changes in federal, state, and local reporting requirements
to subgrant recipients.
Operates all
JTPA software programs and assists State in transferring information pertaining
to active and inactive participants.
Inputs
information from MIS forms into computer terminal daily; provides computer
program training to staff and program operators.
REQUIRED
KNOWLEDGE, SKILLS, AND ABILITIES:
Good
knowledge
of JTPA regulations and reporting requirements.
Good
knowledge
of standard office procedures and record maintenance systems.
Some
knowledge
of electronic data processing and record maintenance systems.
Skill in the operation of a
computer terminal and all related software.
Ability to communicate effectively,
both orally and in writing.
Ability to maintain and implement a
record keeping system.
Ability to maintain complex records
accurately.
Ability to prepare reports from
files and computer maintained data.
JOB TITLE: Management Information Specialist
JOB
SPECIFICATION - CONTINUED
ACCEPTABLE
EXPERIENCE AND TRAINING:
Completion of
a standard high school course; at least one year of college or
vocational-technical school course work in computer science or a related area; at
least one year of experience in record maintenance; OR any equivalent combination of experience and training which provides
the required knowledge, skills, and abilities.
JOB TITLE: Management Information Specialist
JOB
SPECIFICATION - CONTINUED
PHYSICAL
REQUIREMENTS: The physical demands marked below are
representative of those that will be required to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
YES NO
|
Lifting (lbs.) |
10 |
|
|
Carrying (lbs.) |
10 |
|
|
Stooping, Bending |
ü |
|
|
Kneeling, Squatting |
ü |
|
|
Walking |
ü |
|
|
Standing |
ü |
|
|
Sitting |
ü |
|
|
Climbing, Balancing (e.g.,
climbing and working from ladder) |
|
ü |
|
Use of Hands to Finger,
Handle, or Feel |
ü |
|
|
Physical Coordination
(sequential or simultaneous use of hands, arms, feet, and legs) |
ü |
|
|
Eye-Hand Coordination |
ü |
|
|
Close Vision (clear vision
at 20" or less) |
ü |
|
|
Distance Vision (clear
vision at 20' or more) |
|
ü |
|
Color Vision (ability to
identify and distinguish colors) |
ü |
|
|
Depth Perception (ability
to judge distance spatial relationships) |
|
ü |
|
Hearing |
|
ü |
WORK ENVIRONMENT:
The environmental conditions
marked below are common to this job:
YES NO
|
Outdoor Weather Conditions |
|
ü |
|
Wet, Humid Conditions
(non-weather) |
|
ü |
|
Work Near Moving
Mechanical Parts |
|
ü |
|
Work in High, Precarious
Places |
|
ü |
|
Fumes or Dust |
|
ü |
|
Toxic or Caustic Chemicals |
|
ü |
|
Extreme Heat (non-weather
over 90º F.) |
|
ü |
|
Low Noise (e.g., business
office) |
ü |
|
|
Moderate Noise (e.g.,
light motorized equipment such as lawn mowers) |
|
ü |
|
Loud Noise (e.g.,
jackhammer, heavy motorized equipment) |
|
ü |