JOB DESCRIPTION

 

 

JOB TITLE:  Fleet Supply Specialist

 

MAINTENANCE REVIEW DATE: 

 

ORG/POS #:  6040/1095

 

JOB OBJECTIVE:  To coordinate informal purchasing of equipment and supplies for the Fleet Services Department and to ensure that specifications are met by vendors for quality, performance and delivery time.

 

ACCOUNTABILITY:  Receives general supervision from the Fleet Operations Manager.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Reviews and develops specifications and purchase requisitions for items to be purchased for all operational areas of the department; verifies compliance with City and departmental purchasing guidelines.

 

2.         Processes informal bid requests as required for compliance with applicable guidelines; selects vendors to receive bid notices.

 

3.         Prepares purchase requisitions, ensuring that the information needed by Accounting for the LGFS system is present and correct for proper payment.

 

4.         Assigns and review the work activities of the Automotive Parts Clerk - Senior.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Communicates problems to the requesting party when submitted on specifications and purchase requisitions is incorrect or incomplete.

 

2.         Explains the City's purchasing policy to Fleet Services employees and vendors; discusses informal specification requirements for supplies and services with interested vendors.

 

3.         Contacts vendors to obtain telephone or written quotes for purchases that are not required to be formally bid; contacts new vendors who might be interested in making competitive bids and to establish types of goods and services they are capable of offering.

 

4.         Serves as Fleet Services point of contact with Purchasing Division staff; keeps abreast of purchasing policies and procedures and informs Fleet Services personnel of current requirements.

 

6.         Opens informal bids; determines the lowest bidder and makes recommendation for award.

 

7.         Maintains a complete and current vendor list and expands sources as necessary for use in the informal bid process.

 

8.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:  Provides general supervision  to the Automotive Parts Clerk - Senior.

JOB SPECIFICATION

FLEET SUPPLY SPECIALIST

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of average difficulty in purchasing goods and services for Fleet Services through the informal bid process and telephone quotations.

 

MAINTENANCE REVIEW DATE:  May 1994

 

EXAMPLES OF WORK: (Illustrative)

 

Reviews and develops specifications and purchase  requisitions for items to be purchased for all  operational areas of the department; verifies  compliance with City and departmental purchasing  guidelines.

 

Processes informal bid requests as required for compliance with applicable guidelines; selects vendors to receive bid notices.

 

Prepares purchase requisitions to ensure that the information needed by Accounting for the LGFS system is present and correct for proper payment.

 

Serves as Fleet Services point of contact with Purchasing Division staff; keeps abreast of purchasing policies and procedures and informs Fleet Services personnel of current requirements.

 

Opens informal bids; determines the lowest bidder and makes recommendation for award.

 

Maintains a complete and current vendor list and expands sources as necessary for use in the informal bid process.

 

Performs other related duties as required.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

 

Good knowledge of the principles and practices of purchasing.

 

Good knowledge of the legal requirements relating to public purchasing.

 

Good knowledge of the markets, market prices, and availability of products.

 

Good knowledge of automotive equipment, parts and services.

 

Good knowledge of the rules and regulations governing purchasing contracts.

 

Skill in the use of a computer terminal.

 

Ability to maintain accurate records.

 

Ability to perform basic mathematical computations with speed and accuracy.

 

Ability to understand and follow written and oral instructions.

JOB TITLE:  Fleet Supply Specialist

JOB SPECIFICATION - CONTINUED

 

 

Ability to acquire all necessary information pertinent to the purchase and delivery of material.

 

Ability to evaluate and assess purchasing specifications to ensure quality, timely delivery, and effectiveness of products to be purchased.

 

Ability to plan, review, and direct the work activities of assigned personnel.

 

Ability to communicate tactfully and effectively, both orally and in writing, with vendors and city employees.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of high school, supplemented by some college level course work in Business Administration or a related field; at least two (2) years of experience in purchasing or a related area; at least one (1) year of supervisory experience; OR any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

JOB TITLE:  Fleet Supply Specialist

JOB SPECIFICATION - CONTINUED

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	20
Carrying (lbs.)	20
Stooping, Bending		ü
Kneeling, Squatting		ü
Walking	ü
Standing		ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)		ü
Eye-Hand Coordination		ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)	ü
Depth Perception (ability to judge distance spatial relationships)	ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)	ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü