JOB DESCRIPTION

 

 

JOB TITLE:  Fleet Acquisition Specialist

 

MAINTENANCE REVIEW DATE:  February 1998

 

ORG/POS #:  6020/1093

 

JOB OBJECTIVE:  To coordinate the development of preliminary specifications for vehicles, parts, and services and to ensure maximum vendor competition and user input in the acquisition and disposal process.

 

ACCOUNTABILITY:  Receives general supervision from the Fleet Acquisition and Utilization Manager.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Develops draft specifications for the purchase of new and replacement vehicles and equipment.

 

2.         Develops draft specifications for annual contracts for parts and outside services.

 

3.         Sets up and coordinates pre-bid conferences with vendors for the development of contracts for vehicle, equipment, and supply purchases; attends pre-bid conferences for clarification of specifications.

 

4.         Prepares monthly reports of acquisition activities; notifies supervisor of irregularities and unusual problems.

 

5.         Assists in the preparation of annual budget projections for the Fleet Services acquisition program.

 

6.         Maintains contact with Department customers and vendors to ensure knowledge of customer needs and current market trends.

 

7.         Finalizes and submits specifications to supervisor for bidding; compiles bid recommendation packages for review and approval.

 

8.         Receives vehicles/work equipment from vendors.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Maintains a specification library for vehicles, work equipment, parts and services.

 

2.         Administers the vehicle replacement screening process.

 

3.         Administers the make ready process for new unit acquisition and surplus disposal.

 

4.         Administers the vehicle insurance program.

 

5.         Administers the Annual Purchase Order and Contract Services program.

 

6.         Coordinates changes and corrections in the vehicle database.

JOB TITLE:  Fleet Acquisition Specialist

JOB DESCRIPTION - CONTINUED

 

 

7.         Coordinate the semi-annual vehicle auction program.

 

8.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

JOB SPECIFICATION

FLEET ACQUISITION SPECIALIST

 

 

MAINTENANCE REVIEW DATE:  October 1995

 

EXAMPLES OF WORK (Illustrative)

 

Develops draft specifications for the purchase of new and replacement vehicles and equipment.

 

Develops draft specifications for annual contracts for parts and outside services.

 

Sets up and coordinates pre-bid conferences with vendors for the development of contracts for vehicle, equipment, and supply purchases; attends pre-bid conferences for clarification of specifications.

 

Prepares monthly reports of acquisition activities; notifies supervisor of irregularities and unusual problems.

 

Assists in the preparation of annual budget projections for the Fleet Services acquisition program.

 

Maintains contact with Department customers and vendors to ensure knowledge of customer needs and current market trends.

 

Finalizes and submits specifications to supervisor for bidding; compiles bid recommendation packages for review and approval.

 

Receives vehicles/work equipment from vendors.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

 

Good knowledge of automotive equipment, parts and services.

 

Good knowledge of City purchasing procedures.

 

Good knowledge of the practices, principles and methods of fleet management.

 

Some knowledge of budget processes.

 

Skill in the use of a microcomputer.

 

Ability to write technical bid specifications.

 

Ability to maintain computerized records.

 

Ability to prepare narrative and statistical  reports.

 

Ability to communicate effectively, both orally and in writing.

 

JOB TITLE:  Fleet Acquisition Specialist    

JOB SPECIFICATION - CONTINUED

 

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of two (2) years of college coursework in Business Administration or related area; at least two (2) years of experience in fleet acquisition/purchasing; at least one (1) year of experience in technical specification writing; OR any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

JOB TITLE:  Fleet Acquisition Specialist    

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	25
Carrying (lbs.)	25
Stooping, Bending		ü
Kneeling, Squatting		ü
Walking		ü
Standing		ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)		ü
Eye-Hand Coordination		ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)	ü
Depth Perception (ability to judge distance spatial relationships)	ü
Hearing		ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions	ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü