 |
Online Services | Privacy | Accessibility | Security |  |
|
Online Services | Privacy | Accessibility | Security | |
CITY OF LITTLE ROCK, ARKANSAS
|
JOB TITLE: |
Fixed Assets Specialist |
POSITION NUMBER(S): |
2152 |
|
DEPARTMENT: |
Finance |
GRADE: |
708 |
|
DIVISION: |
Accounting and Reporting |
FLSA STATUS: |
Non-Exempt |
|
SECTION/UNIT: |
|
UNION ELIGIBLE: |
No |
|
REPORTS TO: |
City Controller |
EEO CATEGORY: |
Administrative Support |
|
|
EPAS JOB FAMILY: |
9 |
|
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans With Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.
JOB OBJECTIVE: To perform various accounting duties related to establishing, maintaining, and reconciling fixed asset schedules for City purchased real and personal property.
ESSENTIAL JOB FUNCTIONS:
1. Establishes, maintains, and reconciles fixed asset schedules for city purchases of real and personal property.
2. Maintains an inventory of property and equipment purchased by City departments; tags and verifies the location of all equipment.
3. Maintains and reconciles fixed assets purchased and/or provided for by grants and special programs.
4. Establishes and maintains accounting records for building, land, and equipment acquired by the City; ensures transactions are in compliance with generally accepted accounting principles and City policy and procedures.
5. Performs reconciliations between the general ledger, monthly investment statements and Workers’ Compensation insurance statements and fixed asset system.
6. Processes bank money wire transfers including income taxes, investments, and payroll, by completing appropriate paperwork, placing orders, and ensuring transfers take place according to orders.
7. Answers questions and provides information to employees in other departments and out side agencies regarding fixed assets.
8. Prepares reports for City departments for verification of equipment; ensures all equipment is accounted for.
9. Collects data from insurance companies and other City agencies to determine market value of City-owned property and to determine value of City-provided services; tabulates reimbursements due the City and prepares billing statements.
10. Collects payments from outside agencies for property, public official, and Workers' Compensation insurance; tabulates payments and prepares bills for mailing to insurance company and other City agencies.
11. Interprets regulations to ensure compliance with all local, municipal, state and federal ordinances, rules and regulations related to fixed assets.
12. Operates a microcomputer with database, spreadsheet, and word processing software to generate correspondence, memoranda, and reports.
13. Maintains an inventory of investments and reconciles to balance sheet accounts.
SECONDARY DUTIES AND RESPONSIBILITIES:
1. Monitors and prepares purchase requisitions to verify amounts charged and to ensure purchase requisitions are coded to the appropriate budget accounts.
2. Maintains hard copy and computer files and records of various projects.
3. Performs other related duties as required.
SUPERVISORY RESPONSIBILITIES: None.
MINIMUM QUALIFICATIONS:
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of standard office practices and procedures.
Knowledge of proper filing and record keeping systems.
Knowledge of basic accounting terminology and principles.
Knowledge of bookkeeping principles and practices.
Knowledge of computer fundamentals and business software, including database, spreadsheet and word processing software.
Knowledge of hard copy and computer filing and record-keeping systems.
Knowledge of federal and state regulations governing fixed assets.
Familiarity with accounting practices and principles.
Skill in the operation of a microcomputer, utilizing database, spreadsheet and word processing software.
Skill in the operation of a computer terminal.
Skill in the operation of a desk calculator.
Ability to establish and maintain detailed financial records.
Ability to maintain hard copy and computer files and records.
Ability to compile data and prepare correspondence and reports.
Ability to prepare detailed numerical reports.
Ability to perform mathematical calculations rapidly and accurately.
Ability to maintain accounting journals and ledgers.
Ability to compute fees, fines, and other charges.
Ability to reconcile bank statements.
Ability to review accounting records for accuracy.
Ability to communicate effectively, both orally and in writing.
These knowledge, skills, and abilities are usually, although not
always, acquired through the completion of two (2) years of college or
vocational technical school course work in Bookkeeping, Accounting, or a
related area; and four (4) years of experience in bookkeeping and clerical
accounting. Equivalent combinations of
education and experience will be considered.
PHYSICAL REQUIREMENTS:
The physical activities marked below are representative of those that will be required on a regular basis to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
|
|
YES |
NO |
|
work involves lifting, pushing, pulling or carrying 40 pounds or more |
|
ü |
|
work involves the operation of earth-moving equipment or commercial motor vehicles |
|
ü |
|
work involves the operation of non-commercial motor vehicles |
|
ü |
|
work involves the operation of tools such as axes, shovels, sling blades |
|
ü |
|
work involves the operation of motorized equipment such as chain saws, power saws, jackhammers, lawn mowers, tractors |
|
ü |
|
work involves stooping, bending, twisting, or reaching out in unusual positions |
|
ü |
|
work involves climbing or running |
|
ü |
|
works above ground or floor level, such as on stools or ladders |
|
ü |
|
works in a relatively high average degree of temperature over a long period of time |
|
ü |
|
work involves considerable physical exertion of the whole body over a long period of time |
|
ü |
|
work requires near vision (20 inches or less) |
ü |
|
|
work requires distance vision (20 feet or more) |
ü |
|
|
work involves detection of color differences |
|
ü |
|
work involves determination of the correct location of a sound, such as footsteps |
|
ü |
|
work involves hearing and understanding conversation or sounds |
ü |
|
created: 02/02
analyst ppw