JOB DESCRIPTION

 

 

JOB TITLE:  Employment Coordinator

 

MAINTENANCE REVIEW DATE:  July 2001

 

ORG/POS #:  1200/1161

 

JOB OBJECTIVE:  To administer employment application intake, applicant record maintenance, pre-employment medical, drug, and psychological testing programs, new employee enrollment processes, and TempForce Program.

 

ACCOUNTABILITY:  Receives general supervision from the Employment Services Manager.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Supervises and performs activities required to maintain the employment application intake, job announcement distribution, new employee enrollment processes, and TempForce Program; ensures completion of all required forms by employees.

 

2.         Ensures the maintenance of applicant tracking databases and related hard copy filing systems; manipulates databases to generate reports; ensures the production of regular applicant tracking reports; provides information to Department of Information Technology personnel relating to changes and additions to the applicant database.

 

3.         Reviews procedures for application intake, record-keeping, new employee enrollment, and TempForce Program; recommends revisions to improve operational efficiency and to comply with all applicable federal, state, and local laws, ordinances, policies, and regulations; implements upon approval.

 

4.         Serves as the primary contact for the City’s pre-employment medical, drug, and psychological testing programs with selected candidates and designated agencies for scheduling, reporting, monitoring results and records maintenance.

 

5.         Answers questions and provides information relating to application processes, new employee enrollment, pre-employment medical, drug, and psychological testing programs, and TempForce Program to applicants, employees, managers and supervisors.

 

6.         Ensures the promotion of the TempForce Program to all City departments by meeting with hiring authorities and explaining services and costs; ensures the development of flyers, information pamphlets, advertisements, and other public information materials to inform applicants and hiring authorities of the TempForce Program; ensures timely and accurate payroll entry of TempForce Program employees.

 

7.         Reviews new and updated job descriptions for compliance with Departmental pre-employment drug testing policy and procedures; makes recommendations relating to medical and drug testing requirements; reviews the Medical History Questionnaire of candidates for certain part-time positions to determine if a medical evaluation and/or drug test is required, utilizing pre-determined criteria.

 

JOB TITLE:  Employment Coordinator

JOB DESCRIPTION - CONTINUED

 

 

8.         Ensures pre-employment medical records and commercial driver’s license (CDL) documentation is received and maintained per applicable laws; confers with outside agency representatives to resolve applicable examinations and documentation matters.

 

9.         Reconciles invoices for payment for medical, drug, and psychological testing.

 

10.       Monitors TempForce Program budget to ensure that goals are met; ensures the compilation of statistical reports of assignment, applicant, revenue, and related data.

 

11.       Conducts research, analyzes data, and compiles narrative and statistical reports

 

12.       Supervises the activities relating to the checkout of City Hall pool cars and issuance of parking permits to employees.

 

13.       Ensures the printing and inventory maintenance of applications and related forms; recommends modifications and develops forms.

 

14.       Attends job fairs and provides general application and testing information.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Updates job announcement distribution list.

 

2.         Writes and modifies job announcements for part-time and temporary positions.

 

3.         Coordinates approved testing accommodations in compliance with the Americans with Disabilities Act (ADA); administers examinations or arranges with outside agencies to make accommodations.

 

4.         Serves as the primary contact for operational assistance for the wheelchair lifts in City Hall; troubleshoots operational problems; contacts appropriate party for repairs.

 

5.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

Provides general supervision to Human Resources Technician II; provides immediate supervision to part-time Human Resources Clerks.

JOB SPECIFICATION

EMPLOYMENT COORDINATOR

 

 

GENERAL STATEMENT OF DUTIES:  Performs technical work of average difficulty in administering employment application intake, applicant record maintenance, pre-employment medical, drug, and psychological testing programs, new employee enrollment processes, and TempForce Program.

 

MAINTENANCE REVIEW DATE:  July 2001

 

EXAMPLES OF WORK:  (Illustrative)

 

Supervises and performs activities required to maintain the employment application intake, job announcement distribution, new employee enrollment processes, and TempForce Program; ensures completion of all required forms by employees.

 

Ensures the maintenance of applicant tracking databases and related hard copy filing systems; manipulates databases to generate reports; ensures the production of regular applicant tracking reports; provides information to Department of Information Technology personnel relating to changes and additions to the applicant database.

 

Reviews procedures for application intake, record-keeping, new employee enrollment, and TempForce Program; recommends revisions to improve operational efficiency and to comply with all applicable federal, state, and local laws, ordinances, policies, and regulations; implements upon approval.

 

Serves as the primary contact for the City’s pre-employment medical, drug, and psychological testing programs with selected candidates and designated agencies for scheduling, reporting, monitoring results and records maintenance.

 

Answers questions and provides information relating to application processes, new employee enrollment, pre-employment medical, drug, and psychological testing programs, and TempForce Program to applicants, employees, managers and supervisors.

 

Ensures the promotion of the TempForce Program to all City departments by meeting with hiring authorities and explaining services and costs; ensures the development of flyers, information pamphlets, advertisements, and other public information materials to inform applicants and hiring authorities of the TempForce Program; ensures timely and accurate payroll entry of TempForce Program employees.

 

Reviews new and updated job descriptions for compliance with Departmental pre-employment drug testing policy and procedures; makes recommendations relating to medical and drug testing requirements; reviews the Medical History Questionnaire of candidates for certain part-time positions to determine if a medical evaluation and/or drug test is required, utilizing pre-determined criteria.

 

Ensures pre-employment medical records and commercial driver’s license (CDL) documentation is received and maintained per applicable laws; confers with outside agency representatives to resolve applicable examinations and documentation matters.

 

Reconciles invoices for payment for medical, drug, and psychological testing.

JOB TITLE:  Employment Coordinator

JOB SPECIFICATION – CONTINUED

 

 

Monitors TempForce Program budget to ensure that goals are met; ensures the compilation of statistical reports of assignment, applicant, revenue, and related data.

 

Conducts research, analyzes data, and compiles narrative and statistical reports

 

Supervises the activities relating to the checkout of City Hall pool cars and issuance of parking permits to employees.

 

Ensures the printing and inventory maintenance of applications and related forms; recommends modifications and develops forms.

 

Attends job fairs and provides general application and testing information.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Considerable knowledge of standard office practices and procedures.

 

Considerable knowledge of hard copy and computer filing and record-keeping systems.

 

Considerable knowledge of human resources practices and procedures.

 

Good knowledge of computer fundamentals and business software, including database, spreadsheet, and word processing software.

 

Good knowledge of federal, state, and local laws and regulations governing application intake and record-keeping.

 

Good knowledge of federal, state, and local laws and regulation governing commercial driver’s license documentation and requirements.

 

Some knowledge of research methods and techniques.

 

Some knowledge of budget processes.

 

Some knowledge of descriptive statistics.

 

Skill in the operation of a microcomputer utilizing database, spreadsheet, and word processing software.

 

Skill in the operation of a computer terminal.

 

Skill in the operation of a hand-held calculator.

 

Ability to establish and maintain hard copy and computer filing and record-keeping systems.

 

Ability to conduct research and analyze and compile data.

 

Ability to prepare narrative and statistical reports.

 

Ability to perform mathematical calculations.

JOB TITLE:  Employment Coordinator

JOB SPECIFICATION - CONTINUED

 

 

Ability to develop, write, and administer procedures.

 

Ability to maintain an inventory of applications and forms.

 

Ability to interpret laws and regulations.

 

Ability to detect billing errors and initiate follow-up for corrections.

 

Ability to assign and direct the work activities of assigned personnel.

 

Ability to communicate effectively, both orally, with individuals and groups, and in writing.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of  Bachelor’s degree in Human Resources Administration, Business Administration, Applied Psychology, or a related area; at least two (2) years of experience with computerized record-keeping, or a related area; at least one (1) year of supervisory experience; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

JOB TITLE:  Employment Coordinator

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                                                                                                        YES                                                                            NO