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Online Services | Privacy | Accessibility | Security |  |
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Online Services | Privacy | Accessibility | Security | |
CITY OF LITTLE ROCK, ARKANSAS
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JOB TITLE: |
Director of Fleet Services |
POSITION NUMBER(S): |
2734 |
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DEPARTMENT: |
Fleet |
GRADE: |
602 |
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DIVISION: |
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FLSA STATUS: |
Exempt |
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SECTION/UNIT: |
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UNION ELIGIBLE: |
No |
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REPORTS TO: |
City Manager or Assistant City Manager |
EEO CATEGORY: |
Officials and Administrators |
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EPAS JOB FAMILY: |
II |
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This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans With Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.
JOB OBJECTIVE: To plan and direct a centralized fleet operation including acquisition, impoundment, repair, maintenance and departmental lease back programs to ensure efficient utilization of vehicles and equipment and compliance with applicable federal, state, and local laws and regulations.
ESSENTIAL JOB FUNCTIONS:
1. Develops, implements, and administers policies, procedures, goals, and objectives for the Department of Fleet Services.
2. Ensures Department operations comply with applicable federal, state, and local laws and regulations relating to vehicle impoundment, motor vehicles and environmental issues; recommends changes in policies and programs for compliance with legal requirements.
3. Plans and directs activities related to the procurement and maintenance of vehicles and equipment for City departments.
4. Develops policies and procedures for the operation of the vehicle maintenance shop and department lease back of vehicles and equipment.
5. Compiles budget figures for purchase, replacement and maintenance of City vehicles and motorized equipment.
6. Develops and recommends a schedule for replacement of vehicles and equipment based on vehicle age, condition and intended use.
7. Ensures Departmental compliance with federal, state, and local laws and regulations regarding purchases of vehicles, parts, fuel, supplies, and vehicle impoundment.
8. Develops and administers the City Fleet Vehicle Liability Program to ensure compliance with state law and to minimize the City’s risk.
9. Develops and recommends depreciation schedules for vehicles and equipment based on initial cost and useful life expectancy.
10. Develops fee schedules for vehicles and equipment based on the initial cost, maintenance cost and garage overhead costs; notifies departments of fee schedules for use in budgeting for equipment usage.
11. Reviews requests for special equipment to determine availability and cost of equipment to perform the needed functions; writes bid specifications for special purpose equipment.
12. Provides information and answers questions from the Board of Directors regarding vehicle and equipment procurement, maintenance and department lease back.
13. Establishes schedules for preventive maintenance based on equipment type, usage and maintenance requirements.
14. Monitors performance of vehicle maintenance personnel to ensure proper quality control of repair and maintenance.
15. Monitors utilization of City vehicles; makes recommendations regarding additions or reductions to the City fleet.
16. Develops and administers procedures regarding vehicle accident reporting, prevention, and collection for damages.
17. Ensures environmental compliance and emergency availability of the City fueling system.
18. Ensures all reimbursement from vehicular damage due the City is received; chairs Vehicle Accident Review Committee.
19. Operates a microcomputer with spreadsheet and word processing software.
SECONDARY DUTIES AND RESPONSIBILITIES:
1. Writes bid specifications for vehicles and equipment approved for purchase; reviews bids and recommends award based on price and compliance with specifications.
2. Monitors Departmental requests, inventory lists and maintenance schedules to ensure a pool of vehicles and equipment is available to meet requirements.
3. Performs other related duties as required.
SUPERVISORY RESPONSIBILITIES: Budget Analyst, Fleet Acquisition and Utilization Manager, Fleet Operations Manager, Impound Services Manager, and Secretary-Executive.
MINIMUM QUALIFICATIONS:
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of the principles and practices of fleet management.
Knowledge of the federal, state, and local laws and regulations relating to fleet management.
Knowledge of the principles of internal combustion engines and operating systems of various types of equipment.
Knowledge of the maintenance requirements of vehicles and various equipment.
Knowledge of federal, state, and local laws relating to the disposal of impounded vehicles.
Knowledge of policies and procedures used to impound property.
Knowledge of ordinances, rules and regulations governing impounded property.
Knowledge of budgeting processes.
Knowledge of accounting principles.
Knowledge of requirements for procurement of public properties.
Knowledge of computer fundamentals and business software, including spreadsheet and word processing software.
Skill in the operation of a microcomputer utilizing spreadsheet and word processing software.
Ability to develop policies and procedures for the operation of a centralized fleet of vehicles and equipment.
Ability to develop schedules for maintenance and replacement of vehicles and equipment.
Ability to read and interpret technical and engineering manuals related to motorized equipment.
Ability to prepare bid specifications for routine and special purpose equipment.
Ability to determine equipment needs from Departmental requests.
Ability to assign and direct the activities of assigned personnel.
Ability to communicate effectively, both orally and in writing.
These knowledge, skills, and abilities are usually, although not always, acquired through completion of a Bachelor’s Degree in Business Administration, Automotive Engineering or a related area, four (4) years experience in directing fleet related activities, and two (2) years of supervisory experience. Equivalent combinations of education and experience will be considered.
PHYSICAL REQUIREMENTS:
The physical activities marked below are representative of those that will be required on a regular basis to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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NO |
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work involves lifting, pushing, pulling or carrying 40 pounds or more |
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work involves the operation of earth-moving equipment or commercial motor vehicles |
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work involves the operation of non-commercial motor vehicles |
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work involves the operation of tools such as axes, shovels, sling blades |
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work involves the operation of motorized equipment such as chain saws, power saws, jackhammers, lawn mowers, tractors |
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work involves stooping, bending, twisting, or reaching out in unusual positions |
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work involves climbing or running |
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works above ground or floor level, such as on stools or ladders |
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works in a relatively high average degree of temperature over a long period of time |
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work involves considerable physical exertion of the whole body over a long period of time |
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work requires near vision (20 inches or less) |
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work requires distance vision (20 feet or more) |
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work involves detection of color differences |
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work involves determination of the correct location of a sound, such as footsteps |
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work involves hearing and understanding conversation or sounds |
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reviewed: 04/03
analyst: pw