JOB DESCRIPTION

 

 

JOB TITLE:  Court Clerk – Senior (Traffic Court)

 

MAINTENANCE REVIEW DATE:  May 2000

 

ORG/POS #:  1053/1562

 

JOB OBJECTIVE:  To provide clerical support for the preparation and maintenance of the court docket, case materials for DWI defendants, and the issuance of warrants and subpoenas for defendants to appear in Municipal Court.

 

ACCOUNTABILITY:  Receives general supervision from the Chief Court Clerk.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Prepares traffic citations for entry into the database by separating Driving While Intoxicated (D.W.I.) citations  issued from routine traffic violations issued.

 

2.         Collects all traffic citations issued by the Police Department.

 

3.         Computes traffic ticket fines and additional charges; enters correct amount on the ticket for collection.

 

4.         Prepares final disposition and charge reports for arrest tracking for ACIC.

 

5.         Reviews all ticket entries of assigned employees for accuracy.

 

6.         Operates a microcomputer, utilizing database software to enter D.W.I.’s and criminal violations.

 

7.         Obtains arrest packets; separates packet materials and completes required documents for plea arraignment.

 

8.         Operates a computer terminal to update all court dispositions.

 

9.         Notifies defendants of court dates by correspondence.

 

10.       Directs the work activities and monitors the performance of assigned employees.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Establishes files and maintains confidential records of all court proceedings, first offense alcohol violations, alcohol statistical case data, and disposition of cases.

 

2.         Monitors Judge's docket sheets to ensure correct docket entries.

 

3.         Issues warrants for the arrest of persons forfeiting bonds, notifies appropriate bondsman.

 

4.         Operates microcomputer to check City and State driving record on each pending case; obtains records of all prior violations; certifies convictions and waiver records for other jurisdictions as requested.

 

JOB TITLE:  Court Clerk – Senior (Traffic Court)

JOB DESCRIPTION - CONTINUED

 

 

5.         Prepares forms and documents for committing defendants to jail; collects fees for appeal to Circuit Court.

 

6.         Provides assistance to defendants regarding application for restricted drivers' licenses and the updating of temporary licenses.

 

7.         Prepares formal judgment forms and certifies copies of judgments for use by state agencies, other courts, attorneys, and the City Attorney's Office.

 

8.         Provides information to defendants, witnesses, attorneys, Family Service Agency representatives, and members of the public who call or visit the court regarding court procedures; directs individuals to the appropriate staff or agency.

 

9.         Transmits court-ordered reinstatements to driver control to release suspensions on failure-to-appear tickets.

 

10.       Prepares all materials required for transfer cases to other courts, judges, orders, and felony commitment papers.

 

11.       Obtains files for each court proceeding and organizes case materials in proper docket order.

 

12.       Prepares court orders for release of impounded vehicles.

 

13.       Collects fees for preparation of records, bonds, and notices filed.

 

14.       Issues warrants of arrest for defendants failing to appear for court appearances, individuals failing to report for work release and supervised probationers.

 

15.       Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

Provides general supervision to the Office Assistant’s II.

JOB SPECIFICATION

COURT CLERK – SENIOR (TRAFFIC)

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of average difficulty in the preparation of the court docket, legal documents, and other court records.

 

MAINTENANCE REVIEW DATE:  May 2000

 

EXAMPLES OF WORK:  (Illustrative)

 

Prepares traffic citations for entry into the database by separating Driving While Intoxicated (D.W.I.) citations  issued from routine traffic violations issued.

 

Collects all traffic citations issued by the Police Department.

 

Computes traffic ticket fines and additional charges; enters correct amount on the ticket for collection.

 

Prepares final disposition and charge reports for arrest tracking for ACIC.

 

Reviews all ticket entries of assigned employees for accuracy.

 

Operates a microcomputer, utilizing database software to enter D.W.I.’s and criminal violations.

 

Obtains arrest packets; separates packet materials and completes required documents for plea arraignment.

 

Operates a computer terminal to update all court dispositions.

 

Notifies defendants of court dates by correspondence.

 

Directs the work activities and monitors the performance of assigned employees.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Good knowledge of court procedures and practices.

 

Good knowledge of the preparation and maintenance of court dockets and legal documents.

 

Good knowledge of office procedures and practices.

 

Skill in the operation of a microcomputer, utilizing database, and word processing software.

 

Skill in the operation of a computer terminal.

 

Ability to direct the activities and monitor work performance of assigned employees.

 

Ability to prepare accurate and timely complex records.

 

Ability to communicate effectively, both orally and in writing.

 

Ability to prepare regular and special reports.

JOB TITLE:  Court Clerk – Senior (Traffic Court)

JOB SPECIFICATION – CONTINUED

 

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of high school or a vocational technical school; at least two (2) years of experience in office management or as a legal secretary; at least one (1) year of microcomputer use; at least one (1) year of supervisory experience OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

 

ADDITIONAL REQUIREMENT:

 

Must possess certification as a Court Clerk or obtain certification within three (3) years of employment in this position and maintain certification for the duration of employment in this position.

 

JOB TITLE:  Court Clerk – Senior (Traffic Court)

JOB DESCRIPTION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	5
Carrying (lbs.)	5
Stooping, Bending	ü
Kneeling, Squatting	ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)		ü
Color Vision (ability to identify and distinguish colors)		ü
Depth Perception (ability to judge distance spatial relationships)		ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü