JOB DESCRIPTION

 

 

JOB TITLE:  Court Clerk (Traffic Court)

 

MAINTENANCE REVIEW DATE:  December 1999

 

ORG/POS #:  1053/1571

 

JOB OBJECTIVE:  To provide clerical support for the preparation and maintenance of the court docket, case materials for DWI defendants, and the issuance of warrants and subpoenas for defendants to appear in Municipal Court.

 

ACCOUNTABILITY:  Receives general supervision from the Chief Court Clerk.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Prepares the docket, organizes case materials in proper docket order, including the pulling of files for each court proceeding.

 

2.         Establishes files and maintains confidential records of all court proceedings, first offense alcohol violations, alcohol statistical case data, and disposition of cases.

 

3.         Monitors Judge's docket sheets to ensure correct docket entries.

 

4.         Prepares and issues subpoenas for witnesses; calls and swears in witnesses for each case.

 

5.         Issues warrants for the arrest of persons forfeiting bonds, notifies appropriate bondsman.

 

6.         Obtains arrest packets from the Violations Department; separates packet materials and completes required documents for plea arraignment.

 

7.         Operates microcomputer to check City and State driving record on each pending case; obtains records of all prior violations; certifies convictions and waiver records for other jurisdictions as requested.

 

8.         Prepares forms and documents for committing defendants to jail; collects fees for appeal to Circuit Court.

 

9.         Completes documents required for cases appealed to Circuit Court; forwards required court records to Circuit Clerk within established deadlines and testifies in court as required.

 

10.       Computes traffic ticket fines and additional charges; enters correct amount on the ticket for collection; prepares warrant for arrest of persons failing to pay parking and traffic fines.

 

11.       Provides assistance to defendants regarding application for restricted drivers' licenses and the updating of temporary licenses.

 

12.       Screens and verifies information regarding the history of DWI defendants; ensures pre-sentence screening reports are included in each defendant file.

 

JOB TITLE:  Court Clerk (Traffic Court)

JOB DESCRIPTION - CONTINUED

 

 

13.       Prepares formal judgment forms and certifies copies of judgments for use by state agencies, other courts, attorneys, and the City Attorney's Office.

 

14.       Provides information to defendants, witnesses, attorneys, Family Service Agency representatives, and members of the public who call or visit the court regarding court procedures; directs individuals to the appropriate staff or agency.

 

15.       Transmits court-ordered reinstatements to driver control to release suspensions on failure-to-appear tickets.

 

16.       Prepares all materials required for transfer cases to other courts, judges, orders, and felony commitment papers.

 

17.       Obtains files for each court proceeding and organizes case materials in proper docket order.

 

18.       Prepares final disposition and charge reports for arrest tracking for ACIC.

 

19.       Prepares court orders for release of impounded vehicles.

 

20.       Collects fees for preparation of records, bonds, and notices filed.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

JOB TITLE:  Court Clerk (Traffic Court)

JOB DESCRIPTION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	5
Carrying (lbs.)		ü
Stooping, Bending		ü
Kneeling, Squatting		ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)		ü
Color Vision (ability to identify and distinguish colors)		ü
Depth Perception (ability to judge distance spatial relationships)		ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü