JOB DESCRIPTION

 

 

JOB TITLE:  Court Clerk (Criminal)

 

MAINTENANCE REVIEW DATE:  December 1996

 

ORG/POS #:  1051/1018

 

JOB OBJECTIVE:  To ensure the maintenance and retention of court records for the Municipal Court.

 

ACCOUNTABILITY:  Receives general supervision from the Court Administrator.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Transfers arrest records from the police docket and makes daily entries in the Judge's docket and diary; stops subpoenas on cases filed directly to Circuit Court.

 

2.         Utilizes a computer terminal to type and organize docket sheets, jail lists, bond hearings and other documents for scheduling trials.

 

3.         Prepares affidavits, warrants, pleas and subpoenas and issues to party for court proceedings.

 

4.         Maintains and updates computerized and hard copy files of court records and circuit court appeals posted and prepares old records for storage.

 

5.         Prepares monthly statistical report for the judicial department.

 

6.         Issues bond forfeitures, warrants for the arrest of criminals, maintains log of warrants issued and notifies appropriate bondsman.

 

7.         Maintains a court fines and costs diary; issues Delinquent to Pay warrants as needed.

 

8.         Issues pay slips for fines and marks fine diary; prepares cash bonds and recognizant bonds; receives surety bonds from bondsman, file stamps, enters into computer, enters in the Judge’s docket book and files.

 

9.         Sets remand date in diary and computer; notifies defendants in writing of case remanded from Circuit Court.

 

10.       Verifies that subpoenas have been issued for upcoming trials.

 

11.       Prepares forms and documents for committing defendants to jail.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Serves as backup to the Court Clerk (Civil).

 

2.         Utilizes a computer in scheduling court trials from information in the daily court diary; monitors the daily docket, diary, and Judge’s docket, to ensure court dates correspond.

 

JOB TITLE:  Court Clerk (Criminal)

JOB DESCRIPTION - CONTINUED

 

 

3.         Provides assistance to the Judge during court, such as administering oaths and/or swearing in witnesses; maintains records of daily courtroom activities.

 

4.         Provides information to callers by telephone and answers correspondence regarding criminal court matters.

 

5.         Utilizes a computer to enter tracking numbers for Arkansas Crime Information Center in computer and maintain all tracking sheets for final disposition to be sent to A.C.I.C. or correct court or agency.

 

6.         Pulls files for court, makes any changes, or updates and returns to correct file.

 

7.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

JOB TITLE:  Court Clerk (Criminal)

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                               YES                               NO

Lifting (lbs.)	25
Carrying (lbs.)	25
Stooping, Bending		ü
Kneeling, Squatting		ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)	ü
Depth Perception (ability to judge distance spatial relationships)	ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                               YES                               NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü