JOB DESCRIPTION

 

 

JOB TITLE:  Court Administrator (Traffic)

 

MAINTENANCE REVIEW DATE:  April 1999

 

ORG/POS #:  1053/1363

 

JOB OBJECTIVE:  To ensure that daily operations of the Municipal Court are completed in a timely and efficient manner.

 

ACCOUNTABILITY:  Receives general direction from the Municipal Judge.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Assigns and reviews activities of the Municipal Court staff to ensure that all materials required for court proceedings are assembled properly; contacts outside agencies to obtain services of special court reporters and other special services such as foreign language and sign language interpreters.

 

2.         Determines budget needs and priorities based on goals and objectives of the court; compiles tentative annual budget figures for approval by the Municipal Judge.

 

3.         Reviews monthly budget reports to assure that budgeted amounts are not exceeded; prepares Appropriation Transfer Requests (ATRs).

 

4.         Requisitions or purchases needed equipment and supplies; prepares purchasing specifications for special equipment.

 

5.         Maintains payroll and leave records for court employees; prepares personnel status change forms and payroll sheets for court employees.

 

6.         Maintains the Department Internet Web site; plans content; monitors Web site to identify and resolve performance problems.

 

7.         Provides assistance to the Municipal Judge in the coordination of special programs, including the Campus Court-Critical Choices program, by scheduling presentations, developing materials, and other duties as assigned.

 

8.         Writes and prepares narrative and statistical reports; operates a microcomputer utilizing presentation, spreadsheet, and word processing software.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Interviews and recommends qualified applicants for court positions to the Judge; provides training and information regarding procedures and court operations to court employees.

 

2.         Researches and recommends special projects and procedural changes required for court security and to improve the efficiency of court operations.

 

JOB TITLE:  Court Administrator (Traffic)

JOB DESCRIPTION - CONTINUED

 

 

3.         Provides information and explains laws and procedures to defendants, attorneys, witnesses and members of the public, etc.; prepares public notices of changes in court procedures.

 

4.         Establishes hard-copy and computerized filing systems for court records and materials; suggests system changes when necessary and implements upon approval.

 

5.         Operates national and state computer terminal to access criminal records; reprints warrants; recommends extension of time for payment of fines, placing hold on warrants, excusing witnesses, etc.

 

6.         Compiles and analyzes data on court activities such as disposition of cases, revenue trends, effects of policies; prepares reports listing results of analysis.

 

7.         Schedules courtroom tours and presentations by court employees to schools and civic groups; prepares and presents public service announcements and speeches to civic groups; serves as a representative of the Municipal Court at meetings.

 

8.         Reviews professional literature and monitors changes in legislation to ensure proper administration of the court.

 

9.         Ensures the issuance of warrants and subpoenas.

 

10.       Ensures maintenance of court buildings, equipment and grounds; contacts Human and General Services or other City departments to obtain required maintenance.

 

11.       Serves as backup to court clerical staff as required.

 

12.       Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

Provides general supervision to the Probation Officer-Senior, Court Reporter, and Chief Court Clerk; provides immediate supervision to the Office Assistant I.

JOB SPECIFICATION

COURT ADMINISTRATOR (TRAFFIC COURT)

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of considerable difficulty in ensuring that daily operations of the Municipal Court are completed in a timely and efficient manner.

 

MAINTENANCE REVIEW DATE:  April 1999

 

EXAMPLES OF WORK:  (Illustrative)

 

Assigns and reviews activities of the Municipal Court staff to ensure that all materials required for court proceedings are assembled properly; contacts outside agencies to obtain services of special court reporters and other special services such as foreign language and sign language interpreters.

 

Determines budget needs and priorities based on goals and objectives of the court; compiles tentative annual budget figures for approval by the Municipal Judge.

 

Reviews monthly budget reports to assure that budgeted amounts are not exceeded; prepares Appropriation Transfer Requests (ATRs).

 

Requisitions or purchases needed equipment and supplies; prepares purchasing specifications for special equipment.

 

Maintains payroll and leave records for court employees; prepares personnel status change forms and payroll sheets for court employees.

 

Develops and maintains the Department Internet Web site; plans site architecture, design, and content; monitors Web site to identify and resolve performance problems.

 

Provides assistance to the Municipal Judge in the coordination of special programs, including the Campus Court-Critical Choices program, by scheduling presentations, developing materials, and other duties as assigned.

 

Writes and prepares narrative and statistical reports; operates a microcomputer utilizing presentation, spreadsheet, and word processing software.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

 

Considerable knowledge of Municipal Court operations.

 

Considerable knowledge of office management practices and procedures.

 

Good knowledge of legal requirements for issuing warrants and subpoenas.

 

Good knowledge of legal requirements for issuing bonds.

 

Good knowledge of budget processes.

 

Good knowledge of computer fundamentals and business software, including presentation, spreadsheet, and word processing software.

 

JOB TITLE:  Court Administrator (Traffic)

JOB SPECIFICATION - CONTINUED

 

 

Skill in the operation of a computer terminal.

 

Skill in the operation of a microcomputer utilizing presentation, spreadsheet, and word processing software.

 

Ability to communicate effectively, both orally, with individuals and groups, and in writing.

 

Ability to establish and maintain hard copy and computer filing and record-keeping systems.

 

Ability to prepare regular and special narrative and statistical reports.

 

Ability to research special projects related to court operations and computerized administrative operations.

 

Ability to direct the activities of court staff.

 

Ability to prepare and present material in oral form to school and civic groups.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of a Bachelor’s degree in Public Administration, Criminal Justice, or a related area; at least two (2) years of experience in criminal justice, court administration, legal office administration, or a related area; at least one (1) year of supervisory experience; OR any combination of experience and training which provides the required knowledge, skills and abilities.

JOB TITLE:  Court Administrator (Traffic)

JOB SPECIFICATION – CONTINUED

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	5
Carrying (lbs.)	5
Stooping, Bending		ü
Kneeling, Squatting		ü
Walking		ü
Standing		ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)	ü
Depth Perception (ability to judge distance spatial relationships)	ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü