CITY OF LITTLE ROCK, ARKANSAS

JOB DESCRIPTION

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans With Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

JOB OBJECTIVE:  To ensure the maintenance and retention of court records for civil and small claims for the Municipal Court.

ESSENTIAL JOB FUNCTIONS:

1.         Enters judgments, satisfactions, dismissals, transfers, and appeals into civil dockets; enters case filings, garnishments, and orders into the civil and small claims docket.

2.         Issues garnishments, supersedeas, executions, complaints, replevins, and summons; maintains docket book for all pleadings, judgments, and entries in each file.

3.            Maintains current files of civil and small claims court records and civil appeals posted and prepares old records for storage.

4.            Prepares deposits for accounts maintained for collections from the civil and small claims court.

5.            Records transactions in all civil and small claims filings.

6.            Prepares monthly statistical report for the judicial system.

7.         Ensures that the ledger book is balanced accurately; makes checks payable to City accounts that are mandated by state statute; balances checkbook and receipt book.

8.         Creates case files with appropriate information for civil and small claims filings.

9.         Opens incoming mail, file stamps, and distributes to proper case file.

10.       File stamps all returns and summons; enters into docket book and distributes to correct case file.

11.       Verifies by phone, all judgments, with credit agencies to confirm that the judgments have been satisfied.

12.            Maintains a diary; notifies all attorneys by mail and phone of upcoming trials.

SECONDARY DUTIES AND RESPONSIBILITIES:

1.         Types and organizes docket sheets for civil hearings and other documents for scheduling trials.

2.            Provides information to callers by telephone and answers correspondence regarding civil and small claims matters.

3.         Serves as backup to the Environmental Court Clerk.

4.         Utilizes a computer terminal to update small claims and civil court filings.

5.            Performs other related duties as required.

SUPERVISORY RESPONSIBILITIES:  None.

PHYSICAL REQUIREMENTS:

The physical activities marked below are representative of those that will be required on a regular basis  to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

updated:                  04/04

analyst:       pw