JOB DESCRIPTION

 

 

JOB TITLE:  Community Programs Operations Coordinator

 

MAINTENANCE REVIEW DATE:  April 2001

 

ORG/POS #:  1038/1301

 

JOB OBJECTIVE:  To manage and coordinate administrative and program development and monitoring functions for the Community Programs Department.

 

ACCOUNTABILITY:  Receives general direction from the Director of Community Programs.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Conducts, or ensures completion of, research, data collection, and statistical analysis necessary for the program operations, development of funding sources, and monitoring of department programs in areas such as alcohol and drug abuse, domestic and youth violence, crime, gang activities, model programs, and workforce development.

 

2.         Identifies and evaluates the need for information technology and management systems; coordinates the development and implementation of these systems upon approval of the Director of Community Programs.

 

3.         Develops and implements programs for monitoring, surveying, and evaluating goals and achievements related to all Community Programs Department activities, including prevention, intervention, and treatment (PIT) programs and workforce development programs.

 

4.         Supervises Community Programs Monitors' reports on budget and program activities to ensure that established budget and program goals and standards are achieved and are within budget; makes reports and recommendations to the Director concerning  progress of programs and their compliance with budgetary requirements

 

5.         Prepares special narrative and statistical reports such as foundation annual reports and management information system reports; prepares program updates for City Departments and Board of Directors, program briefs for the general public, and program monographs for possible publication in professional journals.

 

6.         Performs the duties of the Director of Community Programs in the absence of the Director.

 

7.         Operates a computer to write reports, collect data for research, track progress of work, prepare budgets, perform statistical analysis, and prepare presentations; occasionally uses a computer to access the Internet for research; uses word processing software such as WordPerfect and Word, database software (Paradox), spreadsheet software (Excel), desktop publishing software (Pagemaker) and graphics software (Arts & Letters) in the performance of assigned duties.

 

8.         Develops, and recommends to the Director, program goals and objectives.

JOB TITLE:     Community Programs Operations Coordinator

JOB DESCRIPTION-CONTINUED

 

 

9.         Coordinates the Community Programs Department annual budgetary process; gathers tentative budget figures on department programs, conducts financial analysis, monitors budget by reviewing monthly budget report, and compiles budget figures into an annual departmental budget; submits a proposed annual budget to the director for approval.

 

10.       Supervises the processing of all budget transactions including purchase requisitions, payroll, travel requests, lease agreements, and account transfers.

 

11.       Develops, and recommends to the Director, policies and procedures for governing the operations of the programs assigned to the Community Programs Department.

 

12.       Prepares presentations and provides information to City Departments, Board of Directors, and the general public, regarding new programs and ongoing projects; makes presentations, as needed and/or assigned, on specific projects.

 

13.       Serves as a liaison between the department and various task forces, commissions, and other committees, as assigned by the Director of Community Programs.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Coordinates special projects as assigned by the Director such as the development of displays for presentations, program tours for visiting delegations, and events involving the Department of Community Programs and/or its programs.

 

2.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

Provides general supervision to the Community Programs Monitors; provides general supervision to other program coordinators for special projects and/or events; provides immediate supervision to the Accounting Clerk II (???).

JOB SPECIFICATION

COMMUNITY PROGRAMS OPERATIONS COORDINATOR

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of considerable difficulty in managing and coordinating of administrative and program development and monitoring functions for the Community Programs Department.

 

MAINTENANCE REVIEW DATE:  April 2001

 

EXAMPLES OF WORK:  (Illustrative):

 

Conducts, or ensures completion of, research, data collection, and statistical analysis necessary for the program operations, development of funding sources, and monitoring of department programs in areas such as alcohol and drug abuse, domestic and youth violence, crime, gang activities, model programs, and workforce development.

 

Identifies and evaluates the need for information technology and management systems; coordinates the development and implementation of these systems upon approval of the Director of Community Programs.

 

Develops and implements programs for monitoring, surveying, and evaluating goals and achievements related to all Community Programs Department activities, including prevention, intervention, and treatment (PIT) programs and workforce development programs.

 

Supervises Community Programs Monitors' reports on budget and program activities to ensure that established budget and program goals and standards are achieved and are within budget; makes reports and recommendations to the Director concerning  progress of programs and their compliance with budgetary requirements

 

Prepares special narrative and statistical reports such as foundation annual reports and management information system reports; prepares program updates for City Departments and Board of Directors, program briefs for the general public, and program monographs for possible publication in professional journals.

 

Performs the duties of the Director of Community Programs in the absence of the Director.

 

Operates a computer to write reports, collect data for research, track progress of work, prepare budgets, perform statistical analysis, and prepare presentations; occasionally uses a computer to access the Internet for research; uses word processing software such as WordPerfect and Word, database software (Paradox), spreadsheet software (Excel), desktop publishing software (Pagemaker) and graphics software (Arts & Letters) in the performance of assigned duties.

 

Develops, and recommends to the Director, program goals and objectives.

 

Coordinates the Community Programs Department annual budgetary process; gathers tentative budget figures on department programs, conducts financial analysis, monitors budget by reviewing monthly budget report, and compiles budget figures into an annual departmental budget; submits a proposed annual budget to the director for approval.

JOB TITLE:  Community Programs Operations Coordinator

JOB SPECIFICATION - CONTINUED

 

 

Supervises the processing of all budget transactions including purchase requisitions, payroll, travel requests, lease agreements, and account transfers.

 

Develops, and recommends to the Director, policies and procedures for governing the operations of the programs assigned to the Community Programs Department.

 

Prepares presentations and provides information to City Departments, Board of Directors, and the general public, regarding new programs and ongoing projects; makes presentations, as needed and/or assigned, on specific projects.

 

Serves as a liaison between the department and various task forces, commissions, and other committees, as assigned by the Director of Community Programs.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Considerable knowledge of management principles and practices.

 

Considerable knowledge of social programs and services.

 

Considerable knowledge of budget processes.

 

Considerable knowledge of research methods, techniques, and statistical methods.

 

Good knowledge of computer fundamentals and business software, including word processing, desktop publishing, database, and spreadsheets.

 

Skill in the operation of a microcomputer utilizing database, desktop publishing, spreadsheet and word processing software.

 

Ability to develop comprehensive administrative plans and procedures.

 

Ability to analyze and prepare reports of research findings.

 

Ability to read and interpret City codes and ordinances.

 

Ability to communicate effectively both orally and in writing.

 

Ability to plan, direct, and review activities of assigned personnel.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of a Bachelor's degree in Public Administration, Business Administration, Psychology, Sociology, or a related area; at least two (2) years experience in management or administration of social programs; at least one (1) year of supervisory experience;  OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

JOB TITLE:  Community Programs Operations Coordinator

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	20
Carrying (lbs.)	20
Stooping, Bending		ü
Kneeling, Squatting		ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)		ü
Depth Perception (ability to judge distance spatial relationships)		ü
Hearing		ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü