JOB DESCRIPTION

 

 

JOB TITLE:  Community Programs Assistant

 

MAINTENANCE REVIEW DATE:  August 1996

 

ORG/POS #:  1038/1344

 

JOB OBJECTIVE:  To assist in the effective maintenance of a community partnership program with City departments, and public and private organizations.

 

ACCOUNTABILITY:  Receives general supervision from the Community Programs Coordinator.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Maintains relations with neighborhood associations, community coalitions, community based organizations, and other civic groups, including providing technical assistance.

 

2.         Provides staff support for special projects and to assigned City sponsored initiatives and community activities (i.e., commissions, tasks force, committees, Board of Directors); prepares scheduled reports and special reports as requested.

 

3.         Schedules and attends assigned commission/task force meetings; provides meeting notices, minutes, reports and other information utilizing word processing, spreadsheet, graphics and database software; conducts special studies and surveys as assigned.

 

4.         Develops and maintains a centralized listing of neighborhood associations, community coalitions, community based organizations and other civic groups working with the Department of Community Programs; maintains files for all negotiated work plans and neighborhood improvement plans.

 

5.         Speaks to neighborhood associations, community coalitions, community based organizations and other civic groups to encourage and motivate individual and group involvement in City sponsored initiatives and community activities.

 

6.         Researches and develops model community service programs and activities; makes recommendations on implementation and budgeting of model programs and activities to Community Programs Coordinator.

 

7.         Develops, publishes, and distributes a neighborhood newsletter regarding neighborhood association activities, projects, and services available to assist the associations; utilizes word processing, spreadsheet, graphics and database software.

 

JOB TITLE:  Community Programs Assistant

JOB DESCRIPTION - CONTINUED

 

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Answers questions and provides information to agencies, organizations, citizens and City staff regarding Community Programs.

 

2.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

JOB SPECIFICATION

Community Programs Assistant

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of average difficulty in maintaining a community partnership program with City departments, and public and private organizations.

 

MAINTENANCE REVIEW DATE:  August 1996

 

EXAMPLES OF WORK:  (Illustrative)

 

Maintains relations with neighborhood associations, community coalitions, community based organizations, and other civic groups, including providing technical assistance.

 

Provides staff support for special projects and to assigned City sponsored initiatives and community activities (i.e., commissions, tasks force, committees, Board of Directors); prepares scheduled reports and special reports as requested.

 

Schedules and attends assigned commission/task force meetings; provides meeting notices, minutes, reports and other information utilizing word processing, spreadsheet, graphics and database software; conducts special studies and surveys s assigned.

 

Develops and maintains a centralized listing of neighborhood associations, community coalitions, community based organizations and other civic groups working with the Department of Community Programs; maintains files for all negotiated work plans and neighborhood improvement plans.

 

Speaks to neighborhood associations, community coalitions, community based organizations and other civic groups to encourage and motivate individual and group involvement in City sponsored initiatives and community activities.

 

Researches and develops model community service programs and activities; makes recommendations on implementation and budgeting of model programs and activities to Community Programs Coordinator.

 

Develops, publishes, and distributes a neighborhood newsletter regarding neighborhood association activities, projects, and services available to assist the associations; utilizes word processing, spreadsheet, graphics and database software.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Good knowledge of sensitivity factors of culturally diverse neighborhoods.

 

Good knowledge of standard office practice and procedures.

 

Good knowledge of human service programs.

 

Good knowledge of research methods and techniques.

 

Good knowledge of proper filing and record keeping systems.

 

Some knowledge of local neighborhood associations, community based organizations, and civic groups and their goals.

PROPOSED JOB TITLE:  Community Programs Assistant

JOB SPECIFICATION - CONTINUED

 

 

Familiarity with statistics.

 

Familiarity with contract documents.

 

Familiarity with basic accounting principles.

 

Skill in the operation of a microcomputer, utilizing word processing software.

 

Ability to plan and coordinate the organization of material and development of procedure.

 

Ability to communicate effectively, both orally and in writing, with individuals and diverse community groups and officials.

 

Ability to refer groups and individuals to community agencies for guidance.

 

Ability to maintain detailed hard copy and computer files and records.

 

Ability to prepare detailed narrative and statistical reports.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of two years of course work in Public or Business Administration, Sociology, Psychology, Public Relations, or liberal arts; at least two years experience in the field of community relations, public relations, or citizen participation programs; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

 

ADDITIONAL REQUIREMENT:

 

Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.

 

PROPOSED JOB TITLE:  Community Programs Assistant

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	10
Carrying (lbs.)	10
Stooping, Bending	ü
Kneeling, Squatting		ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)		ü
Color Vision (ability to identify and distinguish colors)		ü
Depth Perception (ability to judge distance spatial relationships)		ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü