JOB DESCRIPTION

 

 

JOB TITLE:  Automotive Parts Clerk - Senior

 

MAINTENANCE REVIEW DATE:  December 1997

 

ORG/POS #:  6040/2780

 

JOB OBJECTIVE:  To supervise the daily operations of the Fleet Equipment Storerooms, ensuring cost-effective, quality automotive parts, materials and supplies for vehicle maintenance and repairs.

 

ACCOUNTABILITY:  Receives general direction from the Fleet Supply Specialist.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Supervises and directs the activities of the Fleet Equipment Storerooms, ensuring inventory control and the storage and issue of parts, supplies and materials for vehicle maintenance and repairs.

 

2.         Monitors the placement of items in the storeroom to ensure proper storing for safety, maximum space utilization, easy access and identification.

 

3.         Provides assistance to the Fleet Supply Specialist in obtaining statistical data and information for the development of cost-effective supply contracts for automotive parts, supplies and materials.

 

4.         Develops and supervises a system of bar coding parts, supplies and encoding vendor information for updating the inventory and management information system database to ensure accurate parts and supplies information.

 

5.         Reviews daily purchase orders, invoices and the charging of parts on repair; ensures accuracy and corrects discrepancies.

 

6.         Conducts scheduled inventories to ensure adequate stock levels of automotive parts, supplies, and materials at remote shop locations.

 

7.         Picks up arts, supplies and materials from vendors in the absence of the Automotive Parts Clerk.

 

8.         Operates a City pool automobile in the performance of essential job functions.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Reviews inventory records for accuracy and to ensure stock control relative to the maintenance of minimum and maximum parts and supplies in stock.

 

2.         Ensures the maintenance of parts, supplies and material records by each maintenance unit such as the number of items requisitioned, items ordered and delivered.

 

JOB TITLE:  Automotive Parts Clerk - Senior

JOB DESCRIPTION - CONTINUED

 

 

3.         Ensures the contact of vendors to locate automotive parts, materials, and supplies, oversees the placement of orders and conducts necessary follow-up to ensure delivery of merchandise within required time period.

 

4.         Prepares a monthly unit storeroom activity report.

 

5.         Provides assistance in the preparation of the annual budget for parts supplies and materials.

 

6.         Monitors warranty information and tracks warranties on parts purchased for part performance and part failure statistics.

 

7.         Ensures the purging of obsolete or slow moving parts from inventory based on an established criteria.

 

8.         Supervises and maintains a system of specialized tools for issue to fleet mechanics.

 

9.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

Provides general supervision to Automotive Parts Clerks.

JOB SPECIFICATION

AUTOMOTIVE PARTS CLERK - SENIOR

 

 

GENERAL STATEMENT OF DUTIES:  Performs supervisory work of average difficulty in the receiving, storing, and issuing of automotive parts, supplies, and materials for vehicular maintenance and repairs.

 

MAINTENANCE REVIEW DATE:  December 1997

 

EXAMPLES OF WORK:  (Illustrative)

 

Supervises and directs the activities of the Fleet Equipment Storerooms, ensuring inventory control and the storage and issue of parts, supplies and materials for vehicle maintenance and repairs.

 

Monitors the placement of items in the storeroom to ensure proper storing for safety, maximum space utilization, easy access and identification.

 

Provides assistance to the Fleet Supply Specialist in obtaining statistical data and information for the development of cost-effective supply contracts for automotive parts, supplies and materials.

 

Develops and supervises a system of bar coding parts, supplies and encoding vendor information for updating the inventory and management information system database to ensure accurate parts and supplies information.

 

Reviews daily purchase orders, invoices and the charging of parts on repair; ensures accuracy and corrects discrepancies.

 

Conducts scheduled inventories to ensure adequate stock levels of automotive parts, supplies, and materials at remote shop locations.

 

Picks up arts, supplies and materials from vendors in the absence of the Automotive Parts Clerk.

 

Operates a City pool automobile in the performance of essential job functions.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Considerable knowledge of inventory principles and practices.

 

Good knowledge of automotive parts and equipment.

 

Good knowledge of parts vendors and sources.

 

Good knowledge of purchasing procedures and ordinances.

 

Skill in the use of a microcomputer.

 

Skill in the use of a computer terminal.

 

Ability to research potentially interchangeable parts.

 

JOB TITLE:  Automotive Parts Clerk - Senior

JOB SPECIFICATION - CONTINUED

 

 

Ability to supervise and direct the work activities of storeroom employees.

 

Ability to compile concise and accurate reports.

 

Ability to communicate effectively.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of high school; at least two (2) years experience in automotive parts inventory and automotive repair work; OR an equivalent combination of training and experience that provides the required knowledge, skills, and abilities.

 

ADDITIONAL REQUIREMENT:

 

Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.

 

JOB TITLE:  Automotive Parts Clerk - Senior

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	20
Carrying (lbs.)	20
Stooping, Bending	ü
Kneeling, Squatting	ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)	ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)	ü
Depth Perception (ability to judge distance spatial relationships)	ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions	ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts	ü
Work in High, Precarious Places		ü
Fumes or Dust	ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)	ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)	ü