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Online Services | Privacy | Accessibility | Security | |
JOB DESCRIPTION
JOB TITLE: Assistant City Clerk
MAINTENANCE
REVIEW DATE: October 1997
ORG/POS #: 1020/1003
JOB
OBJECTIVE: To assist the City Clerk in preparing,
recording and filing documents related to the City of Little Rock Board of
Directors activities including all Ordinances, Codes, and Resolutions.
ACCOUNTABILITY: Receives general supervision from the City Clerk.
ESSENTIAL
JOB FUNCTIONS:
1. Assigns
identification numbers and distributes ordinances and resolutions which have
been approved by the Board of Directors.
2. Attends
Board of Directors meetings to serve as backup to the City Clerk in recording
Ordinances, Resolutions and relevant discussion for inclusion in meeting
minutes.
3. Operates
a microcomputer, utilizing word processing software, to type correspondence and
to serve as backup to the City Clerk by preparing Board agendas, meeting
minutes, and related documents.
4. Indexes
and cross-references materials stored on computer disks, microfiche and various
files.
5. Operates
microfilming equipment to prepare microfiche records.
6. Prepares
copies of Ordinances, Resolutions and notices for required publication;
requisitions payment for publication and/or bills other individuals responsible
for publication costs.
7. Maintains
a listing of members of City Boards and Commissions; ensures that Code of
Ethics statements are filed by Board and Commission members, department
directors and candidates for City office by notifying individuals of deadlines;
notifies the Prosecuting Attorney of persons failing to file required
statements.
8. Conducts
file searches to locate information requested by members of the public or
employees of City departments.
9. Ensures
that election petitions contain the required number of signatures by comparing
signatures with the Pulaski County Voter Registration list.
10. Compiles
information required to determine budget figures for office supplies;
requisitions or purchases needed supplies.
11. Receives
street and alley closure petitions; verifies petitions are complete and
accurate and places them on the agenda.
JOB TITLE: Assistant City Clerk
JOB
DESCRIPTION - CONTINUED
SECONDARY DUTIES AND RESPONSIBILITIES:
1. Notifies
the contracted publisher of all changes to the City of Little Rock Code of
Ordinances.
2. Serves
as backup to the City Clerk during absences by ensuring meeting agendas and
minutes are completed properly.
3. Performs
other related duties as required.
SUPERVISORY RESPONSIBILITIES:
None.
JOB SPECIFICATION
ASSISTANT CITY CLERK
GENERAL
STATEMENT OF DUTIES: Performs work of average
difficulty in assisting the City Clerk in preparing, recording, and filing
documents related to the City of Little Rock Board of Directors activities,
including all Ordinances, Codes, and Resolutions.
MAINTENANCE
REVIEW DATE: October 1997
EXAMPLES
OF WORK: (Illustrative)
Assigns
identification numbers and distributes ordinances and resolutions which have
been approved by the Board of Directors.
Attends Board
of Directors meetings to serve as backup to the City Clerk in recording
Ordinances, Resolutions and relevant discussion for inclusion in meeting
minutes.
Operates a
microcomputer, utilizing word processing software, to type correspondence and
to serve as backup to the City Clerk by preparing Board agendas, meeting
minutes, and related documents.
Indexes and
cross-references materials stored on computer disks, microfiche and various
files.
Operates
microfilming equipment to prepare microfiche records.
Prepares
copies of Ordinances, Resolutions and notices for required publication;
requisitions payment for publication and/or bills other individuals responsible
for publication costs.
Maintains a
listing of members of City Boards and Commissions; ensures that Code of Ethics
statements are filed by Board and Commission members, department directors and
candidates for City office by notifying individuals of deadlines; notifies the
Prosecuting Attorney of persons failing to file required statements.
Conducts file
searches to locate information requested by members of the public or employees
of City departments.
Ensures that
election petitions contain the required number of signatures by comparing
signatures with the Pulaski County Voter Registration list.
Compiles
information required to determine budget figures for office supplies;
requisitions or purchases needed supplies.
Receives
street and alley closure petitions; verifies petitions are complete and
accurate and places them on the agenda.
REQUIRED
KNOWLEDGE, SKILLS, AND ABILITIES:
Considerable
knowledge
of standard office practices and procedures.
JOB TITLE: Assistant City Clerk
JOB
SPECIFICATION - CONTINUED
Considerable
knowledge
of proper filing and record keeping systems.
Considerable
knowledge
of proper English grammar, spelling, punctuation, and syntax.
Familiarity
with laws
and ordinances regulating local elections or appointments to public boards and
commissions.
Skill in the operation of a
microcomputer, utilizing word processing software.
Skill in the operation of a
typewriter.
Skill in shorthand or
speedwriting.
Skill in the operation of a
microfilm reader and printer.
Ability to maintain complex records
and files containing cross-references and indexes.
Ability to communicate effectively,
both orally and in writing.
Ability to record the minutes of
Board of Directors' meetings.
Ability to maintain an accurate
listing of members of City boards and commissions.
Ability to conduct file searches to
locate requested information.
Ability to verify election
petitions for accuracy.
ACCEPTABLE
EXPERIENCE AND TRAINING:
Completion of
at least two (2) years of vocational technical school coursework in
secretarial procedures, office administration, or a related area; at least
two (2) years of secretarial experience; OR any equivalent combination of experience and training which provides
the required knowledge, skills, and abilities.
JOB TITLE: Assistant City Clerk
JOB
SPECIFICATION - CONTINUED
PHYSICAL
REQUIREMENTS: The physical demands marked below are
representative of those that will be required to successfully perform the
essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
YES NO
|
Lifting (lbs.) |
|
Ö |
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Carrying (lbs.) |
|
Ö |
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Stooping, Bending |
Ö |
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Kneeling, Squatting |
Ö |
|
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Walking |
Ö |
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Standing |
Ö |
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Sitting |
Ö |
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Climbing, Balancing (e.g.,
climbing and working from ladder) |
|
Ö |
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Use of Hands to Finger,
Handle, or Feel |
Ö |
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Physical Coordination
(sequential or simultaneous use of hands, arms, feet, and legs) |
Ö |
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Eye-Hand Coordination |
Ö |
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Close Vision (clear vision
at 20" or less) |
Ö |
|
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Distance Vision (clear
vision at 20' or more) |
|
Ö |
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Color Vision (ability to
identify and distinguish colors) |
|
Ö |
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Depth Perception (ability
to judge distance spatial relationships) |
|
Ö |
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Hearing |
|
Ö |
WORK ENVIRONMENT:
The environmental conditions
marked below are common to this job:
YES NO
|
Outdoor Weather Conditions |
|
Ö |
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Wet, Humid Conditions
(non-weather) |
|
Ö |
|
Work Near Moving
Mechanical Parts |
|
Ö |
|
Work in High, Precarious Places |
|
Ö |
|
Fumes or Dust |
|
Ö |
|
Toxic or Caustic Chemicals |
|
Ö |
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Extreme Heat (non-weather
over 90º F.) |
|
Ö |
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Low Noise (e.g., business
office) |
Ö |
|
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Moderate Noise (e.g.,
light motorized equipment such as lawn mowers) |
|
Ö |
|
Loud Noise (e.g.,
jackhammer, heavy motorized equipment) |
|
Ö |