JOB DESCRIPTION

 

 

JOB TITLE:  Asset Management Administrator

 

MAINTENANCE REVIEW DATE:  April 1999

 

ORG/POS #:  1450/1397

 

JOB OBJECTIVE:  To direct the City’s asset management program and to perform all phases of real estate management for the City; to develop and implement special programs and projects for the Public Works Department.

 

ACCOUNTABILITY:  Receives general direction from the Assistant Director of Public Works.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Establishes asset inventory, database, and associated files and records, for City real property.

 

2.         Maintains a database for City real property by inputting value, conveyance history, improvement history, insurance information, etc., utilizing a computer terminal; prepares reports from database information.

 

3.         Negotiates real estate transactions involving acquisitions and disposal of property; prepares deeds, contracts, lease agreements, and other closing papers for real estate transactions.

 

4.         Conducts market analyses of real property to determine correct valuation based on size, configuration, zoning improvements, and physical characteristics; provides a value estimate for all assets in the inventory; updates estimates annually, accounting for improvements and inflation.

 

5.         Researches the records of abstract companies and other public records to determine ownership of real property.

 

6.         Recommends acquisitions and sales of City real property to minimize the risk of value loss.

 

7.         Ensures that all City real property is properly insured by conducting reviews of coverage documents; contacts insurance companies to amend coverage documents by purchasing additional or reducing amount of insurance.

 

8.         Researches and maintains a list of available space for City Department occupancy; performs space study and planning for City Department future needs.

 

9.         Prepares narrative and statistical reports by utilizing a microcomputer with database, graphics, spreadsheet and word processing software.

 

10.       Resolves issues involving tax exempt status of City real property by researching information and exchanging information with the City Attorney.

 

JOB TITLE:  Asset Management Administrator

JOB DESCRIPTION - CONTINUED

 

 

11.       Inspects real property offered to the City by donation to determine if the City should accept the property.

 

12.       Assigns and directs the work activities of assigned part-time personnel.

 

13.       Operates a City pool automobile in the performance of essential job functions.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Researches materials, documents information, and conducts surveys for the preparation and implementation of special programs and projects.

 

2.         Coordinates special programs and projects such as program development, technology integration and database development.

 

3.         Develops and implements plans to achieve Department goals in customer service and total quality management.

 

4.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES: 

 

Provides general supervision to assigned part-time personnel.

JOB SPECIFICATION

ASSET MANAGEMENT ADMINISTRATOR

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of considerable difficulty in directing the City’s asset management program and in performing all phases of real estate management for the City, and in developing and implementing special programs and projects for the Public Works Department.

 

MAINTENANCE REVIEW DATE:  April 1999

 

EXAMPLES OF WORK:  (Illustrative)

 

Establishes asset inventory, database, and associated files and records, for City real property.

 

Maintains a database for City real property by inputting value, conveyance history, improvement history, insurance information, etc., utilizing a computer terminal; prepares reports from database information.

 

Negotiates real estate transactions involving acquisitions and disposal of property; prepares deeds, contracts, lease agreements, and other closing papers for real estate transactions.

 

Conducts market analyses of real property to determine correct valuation based on size, configuration, zoning improvements, and physical characteristics; provides a value estimate for all assets in the inventory; updates estimates annually, accounting for improvements and inflation.

 

Researches the records of abstract companies and other public records to determine ownership of real property.

 

Recommends acquisitions and sales of City real property to minimize the risk of value loss.

 

Ensures that all City real property is properly insured by conducting reviews of coverage documents; contacts insurance companies to amend coverage documents by purchasing additional or reducing amount of insurance.

 

Researches and maintains a list of available space for City Department occupancy; performs space study and planning for City Department future needs.

 

Prepares narrative and statistical reports by utilizing a microcomputer with database, graphics, spreadsheet and word processing software.

 

Resolves issues involving tax exempt status of City real property by researching information and exchanging information with the City Attorney.

 

Inspects real property offered to the City by donation to determine if the City should accept the property.

 

Assigns and directs the work activities of assigned part-time personnel.

 

Operates a City pool automobile in the performance of essential job functions.

JOB TITLE:  Asset Management Administrator

JOB SPECIFICATION - CONTINUED

 

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Considerable knowledge of real estate management principles and practices.

 

Considerable knowledge of real estate appraisal techniques.

 

Considerable knowledge of research methods and techniques.

 

Considerable knowledge of hard copy and computer filing and record-keeping systems.

 

Considerable knowledge of computer fundamentals and business software, including database, graphics, spreadsheet, and word processing software.

 

Good knowledge of federal, state, and local real estate laws and ordinances.

 

Good knowledge of descriptive statistics.

 

Skill in the operation of a computer terminal.

 

Skill in the operation of a microcomputer, utilizing database, graphics, spreadsheet, and word processing software.

 

Skill in the operation of an automatic transmission automobile.

 

Ability to negotiate real estate transactions.

 

Ability to conduct market analyses of real estate.

 

Ability to perform research regarding abstract company records, tax records, and other records.

 

Ability to locate a specific tract of property from legal descriptions and maps.

 

Ability to develop administrative policies and procedures.

 

Ability to analyze and interpret research findings.

 

Ability to interpret laws and regulations.

 

Ability to prepare deeds, contracts, lease agreements, and other real estate documents.

 

Ability to prepare detailed narrative and statistical reports.

 

Ability to prepare legal property descriptions.

 

Ability to assign and direct the work activities of assigned personnel.

 

Ability to maintain hard copy and computer files and records.

 

JOB TITLE:  Asset Management Administrator

JOB SPECIFICATION - CONTINUED

 

 

Ability to communicate effectively, both orally and in writing.

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of a Bachelor’s Degree in Business Administration, Public Administration, Real Estate, or a related area; at least two (2) years of experience in asset real estate management, real estate development, appraising, or brokerage; one (1) year of supervisory or leadership experience; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

 

ADDITIONAL REQUIREMENTS:

 

Must possess an Arkansas Real Estate Broker’s License within one (1) year of employment and maintain licensure for the duration of employment in this position.

 

Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.

 

JOB TITLE:  Asset Management Administrator

JOB SPECIFICATION - CONTINUED

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)		ü
Carrying (lbs.)		ü
Stooping, Bending	ü
Kneeling, Squatting	ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)	ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)	ü
Depth Perception (ability to judge distance spatial relationships)	ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions	ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü