JOB DESCRIPTION

 

 

JOB TITLE:     Administrative Technician

(City Manager – Administration – Small Business Development)

 

MAINTENANCE REVIEW DATE:  February 2000

 

ORG/POS #:  1030/1552

 

JOB OBJECTIVE:  To provide clerical and administrative support to the Small Business Development Section of the City Manager’s Office.

 

ACCOUNTABILITY:  Receives general supervision from the Small Business Development Administrator.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Types letters, memoranda, and reports utilizing a microcomputer with spreadsheet and word processing software.

 

2.         Prepares and types monthly, quarterly, semiannual and annual Assessment and Evaluation Activity Reports of SBISS businesses; submits reports to supervisor and to City Manager.

 

3.         Answers questions and provides information to callers and visitors; refers to appropriate personnel, sources, or voice mailbox.

 

4.         Establishes and maintains hard copy and computerized filing and record-keeping systems of SBISS-related materials.

 

5.         Takes and transcribes minutes of meetings; types minutes and distributes to supervisor, advisors, and City Manager.

 

6.         Receives, sorts, and distributes incoming mail.

 

7.         Answers questions and provides information for clients in the use of microcomputers, peripheral equipment, and software applications.

 

8.         Ensures telephone answering service, mail routing, clerical (typing) and other services necessary for clients are provided.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Maintains appointment calendar for supervisor; arranges and cancels appointments and meetings; arranges interviews of applicants for supervisor and advisors.

 

2.         Assists supervisor with the compilation of budget data; reviews expenditures to ensure account balances are not exceeded.

 

3.         Maintains office supplies inventory; places orders.

 

4.         Prepares purchase requisitions for supervisor approval.

 

JOB TITLE: Administrative Technician

(City Manager – Administration – Small Business Development)

JOB DESCRIPTION - CONTINUED

 

 

5.         Conducts special surveys and research on assigned topics relating to specific SBISS activities, operations, policies, procedures, and programs; compiles information and prepares reports of findings.

 

6.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

JOB TITLE: Administrative Technician

(City Manager – Administration – Small Business Development)

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                                                                                                                                                                                    YES                                                                            NO

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                                                                                                                                                                                    YES                                                                            NO