JOB DESCRIPTION

 

 

JOB TITLE:  Administrative Services Manager (Police)

 

MAINTENANCE REVIEW DATE:  November 1998

 

ORG/POS #:  5000/1197

 

JOB OBJECTIVE:  To manage the administrative functions of the Police Department.

 

ACCOUNTABILITY:  Receives general direction from the Chief of Police.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Plans and directs the activities of the Administration Division nonuniformed administrative support staff, including all part-time employees and volunteers.

 

2.         Coordinates the annual budget process, compiles figures and prepares the annual budget for approval by the Chief of Police.

 

3.         Monitors the departmental budget; reviews and approves all budget transactions including purchase, requisitions, payroll, travel requests, and account transfers.

 

4.         Investigates operational or administrative problems, or complaints; reports findings and recommends solutions to the Chief of Police.

 

5.         Researches and prepares responses to public inquiries, media and FOI requests; coordinates and ensures appropriate departmental responses to legal requests for documents and information and for Board of Directors' action requests and inquiries; forwards information to the Chief of Police.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Monitors all departmental personnel actions, including hirings, suspensions, and terminations to ensure compliance with established policies and procedures; forwards information to the Chief of Police.

 

2.         Researches materials and conducts studies and surveys to obtain information required for action by the department; prepares reports, and makes recommendations to the Chief of Police.

 

3.         Serves as administrative liaison between the Police Department and City departments, and the general public.

 

4.         Attends departmental staff meetings to provide information and to note items requiring follow-up.

 

5.         Updates policies and procedures for the City's Procedure Guideline Manual.

 

6.         Performs other related duties as required.

 

JOB TITLE: Administrative Services Manager (Police)

JOB DESCRIPTION - CONTINUED

 

 

SUPERVISORY RESPONSIBILITIES:

 

Provides general supervision to the Administrative Assistant I, Secretary-Executive, Secretary, Payroll Clerk, and Accounting Clerk I (Purchasing).

JOB SPECIFICATION

ADMINISTRATIVE SERVICES MANAGER (POLICE)

 

 

GENERAL STATEMENT OF DUTIES:  Performs work of considerable difficulty in the management of administrative functions for the Police Department.

 

MAINTENANCE REVIEW DATE:  November 1998

 

EXAMPLES OF WORK:  (Illustrative)

 

Plans and directs the activities of the Administration Division nonuniformed administrative support staff, including all part-time employees and volunteers.

 

Coordinates the annual budget process, compiles figures and prepares the annual budget for approval by the Chief of Police.

 

Monitors the departmental budget; reviews and approves all budget transactions including purchase, requisitions, payroll, travel requests, and account transfers.

 

Investigates operational or administrative problems, or complaints; reports findings and recommends solutions to the Chief of Police.

 

Researches and prepares responses to public inquiries, media and FOI requests; coordinates and ensures appropriate departmental responses to legal requests for documents and information and for Board of Directors' action requests and inquiries; forwards information to the Chief of Police.

 

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 

Considerable knowledge of management principles and practices.

 

Good knowledge of the budget process.

 

Good knowledge of research methods and techniques.

 

Good knowledge of public relations principles and practices.

 

Some knowledge of computer software program applications.

 

Skill in the operation of a microcomputer.

 

Ability to plan, direct, and review the work activities of assigned staff.

 

Ability to develop and implement administrative plans, policies, and procedures.

 

Ability to communicate effectively both orally and in writing.

 

Ability to analyze and prepare reports of research findings.

 

Ability to read and interpret statutes, laws, codes, and ordinances.

 

Ability to perform mathematical calculations rapidly and accurately.

 

JOB TITLE: Administrative Services Manager (Police)

JOB SPECIFICATION - CONTINUED

 

 

ACCEPTABLE EXPERIENCE AND TRAINING:

 

Completion of a Bachelor's Degree in Business Administration, Public Administration, or a related area; at least four years of experience in Management or Administration; at least one year of supervisory experience; OR any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

 

JOB TITLE: Administrative Services Manager (Police)

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)		ü
Carrying (lbs.)		ü
Stooping, Bending	ü
Kneeling, Squatting	ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)		ü
Eye-Hand Coordination		ü
Close Vision (clear vision at 20" or less)		ü
Distance Vision (clear vision at 20' or more)		ü
Color Vision (ability to identify and distinguish colors)		ü
Depth Perception (ability to judge distance spatial relationships)		ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü