JOB DESCRIPTION

 

 

JOB TITLE:     Administrative Assistant I

(Housing and Neighborhood Programs – CDBG – Housing Programs – Home Rehabilitation)

 

MAINTENANCE REVIEW DATE:  March 1998

 

ORG/POS #:  1560/2272

 

JOB OBJECTIVE:  To perform administrative duties for the CDBG Home Rehabilitation Section.

 

ACCOUNTABILITY:  Receives general supervision from the Housing Programs Administrator.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Develops policy and procedure guidelines to ensure timely processing of applications for loans and grants; submits to the Housing Programs Administrator for approval.

 

2.         Reviews completed loan applications, descriptions of work, and cost estimates for various home repairs; recommends necessary actions to the Housing Programs Administrator.

 

3.         Develops and monitors an efficient filing system for case documents and records; ensures correct documentation of compliance with regulations and policies.

 

4.         Reviews contractor applications for participation in the program and checks contractor's references; recommends acceptance or rejection to the Housing Programs Administrator.

 

5.         Checks progress payment requests for accuracy and consistency with policy; facilitates orderly processing and timely payment.

 

6.         Assists in the preparation of grantee performance reports required by the Department of Housing and Urban Development.

 

7.         Researches federal, state, and local regulations to ensure compliance by the CDBG Rehabilitation Division; recommends changes to existing programs to correct deficiencies.

 

8.         Maintains an agenda and tracking system to monitor the status and progress of assigned rehabilitation applications and projects; recommends indicated improvements to the Housing Programs Administrator.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Reviews and analyzes contractor bids for rehabilitation projects; recommends contractor for award.

 

2.         Collects and maintains demographic, cost, and Affirmative Action data on home rehabilitation applicants and contractors; prepares minority participation reports.

JOB TITLE:  Administrative Assistant I (Home Rehabilitation)

JOB DESCRIPTION - CONTINUED

 

 

3.         Prepares a weekly report detailing rehabilitation activities, to date, for the program year.

 

4.         Prepares a monthly rehabilitation activities report for the City's fiscal year.

 

5.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.