JOB DESCRIPTION

 

 

JOB TITLE:  Administrative Assistant I (Housing and Neighborhood Programs - Administration - Housing Clearinghouse and Landbank Programs)

 

MAINTENANCE REVIEW DATE:  December 1997

 

ORG/POS #:  1550/1429

 

JOB OBJECTIVE:  To provide administrative and technical assistance for the Housing Clearinghouse and Landbank Programs in the Department of Housing and Neighborhood Programs.

 

ACCOUNTABILITY:  Receives general supervision form the Housing Partnership and Landbank Programs Administrator.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Conducts surveys and collects and analyzes information relating to Housing Clearinghouse and Landbank Programs.

 

2.         Collects and compiles information for housing reference manuals and other materials relating to Housing Clearinghouse and Landbank Programs.

 

3.         Prepares monthly, quarterly, annual and special narrative and statistical housing program reports; operates a microcomputer utilizing spreadsheet and word processing software.

 

4.         Provides clerical and technical assistance to the Housing Partnership and Landbank Programs Administrator and Housing Clearinghouse Coordinator.

 

5.         Answers questions and provides technical information to members of the general public and the private sector.

 

6.         Reviews incoming correspondence and materials; drafts appropriate responses.

 

7.         Receives and responds to complaints from the public regarding Housing Clearinghouse and Landbank Programs operations and procedures.

 

8.         Assists the Housing Partnership and Landbank Programs Administrator in providing assistance to the Community Housing Board, including taking minutes and scheduling meetings.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Writes specifications for the purchase of equipment and services required for the Housing Clearinghouse and Landbank Programs.

 

2.         Prepares tentative annual budget figures for the Housing Clearinghouse and Landbank Programs.

 

3.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:  None.

JOB TITLE:  Administrative Assistant I (Housing and Neighborhood Programs - Administration - Housing Clearinghouse and Landbank Programs)

JOB SPECIFICATION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)		ü
Carrying (lbs.)		ü
Stooping, Bending		ü
Kneeling, Squatting		ü
Walking	ü
Standing		ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel		ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)		ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)		ü
Color Vision (ability to identify and distinguish colors)		ü
Depth Perception (ability to judge distance spatial relationships)		ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü