JOB DESCRIPTION

 

 

JOB TITLE:  Administrative Assistant I (Fleet Services – Fleet Administration)

 

MAINTENANCE REVIEW DATE:    May 1997

 

ORG/POS #:    6000/1094

 

JOB OBJECTIVE: To provide administrative support for the Fleet Services Department.

 

ACCOUNTABILITY: Receives general supervision from the Director of Fleet Services.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Coordinates preventative maintenance schedule for City vehicles; updates and maintains City vehicle database; prepares down-time, fuel billing, and parts inventory reports.

 

2.         Maintains City vehicle wreck files; designs and maintains database, provides reports and information to public and City departments.

 

3.         Serves as contact with insurance representatives and lawyers to coordinate claims involving City vehicles; compiles cost estimates and corresponds with individuals and agencies for collection of  payment.

 

4.         Audits City vehicle odometers entered into the fueling system by reviewing daily report and checking for accuracy.

 

5.         Conducts surveys, collects information and analyzes data relative to Departmental programs and operations.

 

6.         Operates a microcomputer, utilizing database, spreadsheet, and word processing, software to prepare a variety of reports, correspondence and other documents.

 

7.         Reviews incoming correspondence and prepares responses in routine matters.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Researches material, designs and prepares a variety of narrative and statistical reports and presentations.

 

2.         Prepares responses to requests from the Board of Directors and the public regarding Departmental operations and procedures.

 

3.         Coordinates special events, visits and other activities within the Department.

 

4.         Performs other related duties as assigned.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

JOB TITLE: Administrative Assistant I (Fleet Services)

JOB DESCRIPTION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	15
Carrying (lbs.)	15
Stooping, Bending		ü
Kneeling, Squatting		ü
Walking		ü
Standing		ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)		ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)	ü
Color Vision (ability to identify and distinguish colors)		ü
Depth Perception (ability to judge distance spatial relationships)		ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü