JOB DESCRIPTION

 

 

JOB TITLE:  Accounting Clerk II (Finance – Treasury Management – Violations – Cashiers)

 

MAINTENANCE REVIEW DATE: October 1996

 

ORG/POS #:  1120/2908

 

JOB OBJECTIVE:  To collect fines and fees for pending traffic and criminal violations for the City of Little Rock.

 

ACCOUNTABILITY:  Receives general supervision from the Accounting Clerk - Senior (Finance – Treasury Management – Violations - Cashiers).

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Meets the public at the cashiers' window and receives parking, traffic, criminal violations, and Environmental Court fines and fees.

 

2.         Audits tickets and computes the cost of fines and fees by totaling preset charges for violations and court costs; deducts from the total owed the appropriate amount for time served in jail, on work release, or probation, or computes fees according to judges' instructions.

 

3.         Maintains detailed traffic tickets and criminal and environmental fines record systems; files tickets and pay slips by court date and offenders' names.

 

4.         Writes the amount and the date paid on each ticket, and enters the data and appropriate dispersion codes into the computer terminal.

 

5.         Issues receipts to persons paying fines or posting bonds.

 

6.         Reconciles the day's receipts by totaling all checks and cash received, rechecking the printout, tickets, and the drawer totals until all totals balance.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Searches and retrieves tickets issued that result in vehicle impoundment.

 

2.         Retrieves defendant's computer record of traffic, criminal, and environmental charges, and checks for other pending fines owed by the defendant.

 

3.         Receives paid parking ticket envelopes from deposit boxes and other sources, such as the airport and through the mail; enters payment information into the computer; stamps the payment date on the ticket and files the ticket and money.

 

4.         Receives and processes paid tickets and money taken by the Desk Sergeant during cashiers' off duty hours.

JOB TITLE:  Accounting Clerk II (Finance – Treasury Management – Violations - Cashiers)

JOB DESCRIPTION - CONTINUED

 

 

5.         Ensures all confidential material, money and checks are secure each night.

 

6.         Collects cash bonds posted for criminal and traffic charges; informs personnel in the Detention Center of bond having been posted and of authorization to release the defendant.

 

7.         Opens incoming mail containing payments for pending traffic, criminal, and environmental fines and matches payment with ticket or pay slip on file; enters update into computer file; returns payment with a letter if the amount paid is not correct.

 

8.         Sends unpaid tickets to the Court Clerk for arrest warrants to be issued; files ticket and warrant in warrant file; pulls warranted tickets and collects payments for warrant charges, and any other fines and fees owed by the defendant.

 

9.         Returns cash bond money to warrantor presenting signed receipts and proper identification for authorized subject release; enters bond forfeiture data into the computer and adds check to the day's receipts.

 

10.       Modifies the ticket and the fine amounts in the computer if the fine is suspended or if the violator fails to appear for court on assigned date.

 

11.       Maintains separate files and records on individuals' community service work, warranted tickets, traffic tickets, tickets for defendants granted probation, tickets for juvenile defendants, partial and time payment tickets and slips, and other files as required.

 

12.       Pulls the appropriate tickets and payment slips for the Court Clerk or Bailiff on scheduled court dates.

 

13.       Answers questions, by phone and in person, from the public and Police Officers, concerning fine and bond amounts, due dates, and paying fines in installments.

 

14.       Receives and enters information from court orders to dismiss charges, expunge records and refund monies.

 

15.       Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:

 

None.

JOB TITLE:  Accounting Clerk II (Finance – Treasury Management – Violations - Cashiers)

JOB DESCRIPTION - CONTINUED

 

 

PHYSICAL REQUIREMENTS:  The physical demands marked below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

                                                                            YES                                                                            NO

Lifting (lbs.)	10
Carrying (lbs.)	10
Stooping, Bending	ü
Kneeling, Squatting	ü
Walking	ü
Standing	ü
Sitting	ü
Climbing, Balancing (e.g., climbing and working from ladder)		ü
Use of Hands to Finger, Handle, or Feel	ü
Physical Coordination (sequential or simultaneous use of hands, arms, feet, and legs)		ü
Eye-Hand Coordination	ü
Close Vision (clear vision at 20" or less)	ü
Distance Vision (clear vision at 20' or more)		ü
Color Vision (ability to identify and distinguish colors)	ü
Depth Perception (ability to judge distance spatial relationships)		ü
Hearing	ü

 

WORK ENVIRONMENT:

 

The environmental conditions marked below are common to this job:

 

                                                                            YES                                                                            NO

Outdoor Weather Conditions		ü
Wet, Humid Conditions (non-weather)		ü
Work Near Moving Mechanical Parts		ü
Work in High, Precarious Places		ü
Fumes or Dust		ü
Toxic or Caustic Chemicals		ü
Extreme Heat (non-weather over 90º F.)		ü
Low Noise (e.g., business office)	ü
Moderate Noise (e.g., light motorized equipment such as lawn mowers)		ü
Loud Noise (e.g., jackhammer, heavy motorized equipment)		ü