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DRAFT
JOB
DESCRIPTION
CURRENT
JOB TITLE: Accounting Clerk II
(Finance – Treasury Management – Hot Checks)
MAINTENANCE
REVIEW DATE: February 2000
ORG/POS #: 1120/1442
JOB
OBJECTIVE: To provide clerical support to the Hot
Checks Section of the Treasury Management Division of the Finance Department.
ACCOUNTABILITY: Receives general supervision from the Hot Checks
Specialist.
DUTIES
AND RESPONSIBILITIES:
1. Establishes and maintains hard copy and computer files and
records of hot check offenders and related information; operates a computer
terminal and microcomputer with spreadsheet software.
2. Enters defendant notices, defendant payments, amounts
collected and related information into the computer terminal.
3. Prepares documents for issuance of warrants for the arrest
of hot check offenders; maintains associated records; forwards to court.
4. Provides information to telephone callers and drafts and
prepares written responses to correspondence regarding hot check issues;
operates a microcomputer with word processing software.
5. Receives hot check receipts from the Accounting Clerks II
(Finance – Treasury Management – Violations – Cashiers).
6. Reconciles monthly hot checks receipts.
7. Prepares narrative and statistical, including financial, reports
on hot check issues; operates a microcomputer with spreadsheet and word
processing software.
8. Maintains
a court fines and costs diary; issues Delinquent to Pay warrants.
9. Prepares
docket sheets; provides copies of files to Judge and to City Attorney's Office;
notifies Judge and City Attorney’s Office of docket changes.
10. Provides
assistance to the Judge during court; testifies in court as required.
11. Issues pay slips for fines and marks fine
diary.
12. Provides assistance to supervisor in the
promotion of the City for nonsufficient fund (hot check) collection, as
assigned.
JOB TITLE: Accounting Clerk II (Finance – Treasury Management – Hot Checks)
JOB
DESCRIPTION - CONTINUED
13. Visits area merchants to collect checks returned to merchants
for nonsufficient funds.
14. Picks up citations from the Police Department.
15. Operates an assigned City automobile in the performance of essential job functions.
SECONDARY DUTIES AND RESPONSIBILITIES:
1. Performs other related duties as
required.
SUPERVISORY
RESPONSIBILITIES:
None.
JOB SPECIFICATION
ACCOUNTING CLERK II
(FINANCE
– TREASURY MANAGEMENT – HOT CHECKS)
GENERAL
STATEMENT OF DUTIES: Performs work of routine
difficulty in providing clerical support to the Hot Checks Section of the Treasury
Management Division of the Finance Department.
MAINTENANCE
REVIEW DATE: February 2000
EXAMPLES
OF WORK: (Illustrative)
TBD
REQUIRED
KNOWLEDGE, SKILLS, AND ABILITIES:
Good
knowledge
of bookkeeping principles and practices.
Good
knowledge
of hard copy and computer filing and record-keeping systems.
Good
knowledge
of standard office practices and procedures.
Some
knowledge
of basic accounting terminology and principles.
Some
knowledge
of computer fundamentals and business software, including spreadsheet and word
processing software.
Skill in the operation of a
microcomputer, utilizing spreadsheet and word processing software.
Skill in the operation of a
computer terminal.
Skill in the operation of a
ten-key calculator.
Skill in the operation of an
automatic transmission automobile.
Ability to maintain financial files
and records.
Ability to collect and balance
money.
Ability to review accounting
records for accuracy.
Ability to prepare narrative and
statistical reports, including financial reports and statements.
Ability to perform mathematical
calculations.
Ability to compute the cost of
fees, fines, and other charges.
Ability to communicate effectively,
both orally and in writing.
JOB TITLE: Accounting Clerk II
JOB
SPECIFICATION - CONTINUED
ACCEPTABLE
EXPERIENCE AND TRAINING:
Completion of
high school; at least two (2) years of experience in accounting,
bookkeeping, collections, or a related area; at least one (1) year of
experience utilizing a microcomputer; OR
any equivalent combination of experience and training which provides the
required knowledge, skills, and abilities.
ADDITIONAL
REQUIREMENTS:
Must possess
certification as a Court Clerk within three (3) years of employment and
maintain certification for the duration of employment in this position.
Must possess
Arkansas Crime Information Center (ACIC)/National Crime Information Center
(NCIC) certification within six (6) months of employment and maintain
certification for the duration of employment in this position.
Must possess a valid Arkansas Class D
(Non-Commercial Vehicle) Driver’s License before employment and maintain
licensure for the duration of employment in this position.
JOB TITLE: Accounting Clerk II (Finance – Treasury Management – Hot Checks)
JOB DESCRIPTION - CONTINUED
The physical
demands marked below are representative of those that will be required to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
|
Physical Requirements |
Yes |
No |
|
Lifting (lbs.) |
|
ü |
|
Carrying (lbs.) |
|
ü |
|
Stooping, Bending |
|
ü |
|
Kneeling, Squatting |
|
ü |
|
Walking |
|
ü |
|
Standing |
|
ü |
|
Sitting |
ü |
|
|
Climbing, Balancing (e.g.,
climbing and working from ladder) |
|
ü |
|
Use of Hands to Finger,
Handle, or Feel |
ü |
|
|
Physical Coordination
(sequential or simultaneous use of hands, arms, feet, and legs) |
|
ü |
|
Eye-Hand Coordination |
ü |
|
|
Close Vision (clear vision
at 20" or less) |
ü |
|
|
Distance Vision (clear
vision at 20' or more) |
|
ü |
|
Color Vision (ability to
identify and distinguish colors) |
|
ü |
|
Depth Perception (ability
to judge distance spatial relationships) |
|
ü |
|
Hearing |
ü |
|
The environmental conditions
marked below are common to this job:
|
Work Environment |
Yes |
No |
|
Outdoor Weather Conditions |
|
ü |
|
Wet, Humid Conditions
(non-weather) |
|
ü |
|
Work Near Moving
Mechanical Parts |
|
ü |
|
Work in High, Precarious
Places |
|
ü |
|
Fumes or Dust |
|
ü |
|
Toxic or Caustic Chemicals |
|
ü |
|
Extreme Heat (non-weather
over 90º F.) |
|
ü |
|
Low Noise (e.g., business
office) |
ü |
|
|
Moderate Noise (e.g.,
light motorized equipment such as lawn mowers) |
|
ü |
|
Loud Noise (e.g.,
jackhammer, heavy motorized equipment) |
|
ü |