CITY OF LITTLE ROCK, ARKANSAS

JOB DESCRIPTION

 

 

JOB TITLE:	Accounting Clerk I	POSITION NUMBER(S):	2927
DEPARTMENT:	Police	GRADE:	406
DIVISION:	Records and Support	FLSA STATUS:
SECTION/UNIT:	Purchasing	UNION ELIGIBLE:
REPORTS TO:	Administrative Assistant I (Police Administration)	EEO CATEGORY:
		EPAS JOB FAMILY:

 

 

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time.  Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans With Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

 

JOB OBJECTIVE:  To validate, code, and pay all invoices for the City of Little Rock Police Department.

 

ESSENTIAL JOB FUNCTIONS:

 

1.         Receives invoices for all Police Department purchases; compares invoices to delivery tickets to ensure all items were received before payments are released.

 

2.         Codes invoices to ensure they are charged to the proper budget accounts; prepares purchase requisition forms for payment of each invoice.

 

3.         Prepares biweekly purchase requisitions to pay for jail food supplies; orders jail food supplies each week.

 

4.         Computes the daily cost for each meal served in the jail based on the amount of food distributed and the number of prisoners.

 

5.         Prepares monthly, quarterly, semiannual, and annual reports regarding the number of prisoners fed and the total cost for the food in the jail.

 

6.         Computes cost estimates to determine the approximate cost to feed prisoners for the remainder of the fiscal year at the request of supervisor.

 

7.         Completes monthly purchase requisitions to pay for Police Department utilities and telephones.

 

8.         Calculates the daily rate when Police Officers are suspended without pay; generates purchase requisitions for this amount to be deposited into the Police pension fund.

 

9.         Monitors budget accounts to ensure adequate funds are available; notifies supervisor of any deficiencies.

 

10.       Maintains the Departmental petty cash fund; reimburses employees for small purchases and reconciles receipts with cash on hand.

 

11.       Prepares work orders and/or calls outside repair personnel to repair malfunctioning equipment in the Police Department.

 

12.       Completes the employee hourly wage portion of Workers’ Compensation claim forms; photocopies Workers’ Compensation forms and forwards them to the Human Resources Department.

 

13.       Answers the telephone; assists vendors with questions regarding the payment of invoices by retrieving information from the computer terminal.

 

14.       Maintains Departmental files and records related to purchases and other budget documents.

 

15.       Performs light typing duties which may include typing reports, correspondence, and work orders; serves as backup to other clerical employees.

 

16.       Serves as backup to Police Department personnel responsible for payroll entering daily time and processing payroll forms.

 

17.       Monitors and orders Departmental office supplies.

 

SECONDARY DUTIES AND RESPONSIBILITIES:

 

1.         Performs other related duties as required.

 

SUPERVISORY RESPONSIBILITIES:  None.

 

ADDITIONAL REQUIREMENTS:  None.

 

 

PHYSICAL REQUIREMENTS:

 

The physical activities marked below are representative of those that will be required on a regular basis  to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

	YES	NO
work involves lifting, pushing, pulling or carrying 40 pounds or more
work involves the operation of earth-moving equipment or commercial motor vehicles
work involves the operation of non-commercial motor vehicles
work involves the operation of tools such as axes, shovels, sling blades
work involves the operation of motorized equipment such as chain saws, power saws, jackhammers, lawn mowers, tractors
work involves stooping, bending, twisting, or reaching out in unusual positions
work involves climbing or running
works above ground or floor level, such as on stools or ladders
works in a relatively high average degree of temperature over a long period of time
work involves considerable physical exertion of the whole body over a long period of time
work requires near vision (20 inches or less)
work requires distance vision (20 feet or more)
work involves detection of color differences
work involves determination of the correct location of a sound, such as footsteps
work involves hearing and understanding conversation or sounds

 

 

Updated:    08/02

analyst        pw